Okaloosa County School Board — Workshop Meeting, January 10, 2019 — reading text

accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of November 2018: General Fund $ 126,648.84 Debt Service Funds 0.00 Capital Projects Funds 7,498.11 Other Special Revenue Funds - Federal (1,260,889.26) Other Special Revenue Funds - Food Service 13,460.83 Total - All Funds $(1,113,281.48) File Attachments !BA 03 - Nov 2018.pdf (1,434 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Monthly Financial Statement for November 2018 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 10, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for November 2018. Public Content The financial statement for the month ending November 30, 2018, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials 2018-11.pdf (725 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 School Donations presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 10, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $145,921.08 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. File Attachments Donations-2019-01-14.pdf (442 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 10, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment. File Attachments Board Bills 1.14.19.pdf (119 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 Payroll Warrant Register and Accounts Payable Warrant Register for November 2018, totaling $25,729,519.11; and Bank Transfers for November 2018, totaling $4,180,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 10, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $25,729,519.11 and Bank Transfers in the amount of $4,180,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for November 2018, totaling $25,729,519.11; and Bank Transfers for November 2018, totaling $4,180,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments 05 - MIS 3478 - Warrant Register - November 2018.pdf (548 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Authorization to appropriate Federal Impact Aid Funds and make a payment in the amount of $113,623.00 to Charter Schools and AMIKids - Emerald Coast presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 10, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $113,623.00 Budgeted : No Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Federal Impact Aid Funds and make a payment in the amount of $113,623.00 to Charter Schools and AMIKids - Emerald Coast. Public Content The District received its first Voucher for Impact Aid Section 8003 Payments dated November 2, 2018, in the amount of $1,962,233.71 for the 2019 Claiming Year (Claim Filed January 2018). In addition, the District has received its second Voucher for Impact Aid Section 8003 Payments dated November 26, 2018, in the amount of $1,580,803.22 for the 2019 Claiming Year (Claim Filed January 2018). The charter schools have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2019 claiming year. The calculation for the 2019 claiming year is based on the number of eligible student cards submitted during the 2017-2018 school year. The payments to these schools are as follows: School Name Payment #1 Payment #2 Total Payments Okaloosa Academy $ 2,040.00 $ 1,590.00 $ 3,630.00 NWFSC Collegiate High School 10,557.00 8,237.00 18,794.00 Liza Jackson Preparatory School 50,865.00 40,156.00 91,021.00 AMIKids - Emerald Coast 100.00 78.00 178.00 Total $63,562.00 $50,061.00 $113,623.00 File Attachments Agenda - Fed Impact Aid 2019 Pmt 1 01142019.pdf (186 KB) Agenda - Fed Impact Aid 2019 Pmt 2 01142019.pdf (188 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 RFP 18-01 401(a)/403(b) Special Pay Plan, presented by Vince Windham, Program Director,  Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 10, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the evaluation committee's recommendation to enter into contract negotiations with MidAmerica Administrative and Retirement Solutions, the highest ranked