Okaloosa County School Board — Workshop Meeting, January 10, 2019 — reading text

Thursday, January 10, 2019 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Jan 10, 2019 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Jan 10, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda: Consent Agenda: Added item 8.23, Revised payment schedule in the Multi-Year Lease with NEC Financial Services, LLC for Avaya Telephone Equipment from AGC Networks. 3. Recognitions Subject : 3.1 Recognition of Bruner Middle School Beta Club, 2018-2019 State Beta Club Quiz Bowl Junior Champions; and Maya Babel, Bruner Middle School Beta Club, 2018-2019 State Beta Club Language Arts 7th Grade Champion, presented by the Superintendent Meeting : Jan 10, 2019 - Workshop Meeting Type : Recognition Public Content Bruner Middle School Beta Club, 2018-2019 State Beta Club Quiz Bowl Junior Champions: Jerome Michaud Jill Johnson Anna Baldwin Evangeline Cumming Bella Crescioni Bruner Middle School Beta Club, 2018-2019 State Beta Club Language Arts 7th grade Champion: Maya Babel 5. Public Comment Subject : 5.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Jan 10, 2019 - Workshop Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 Okaloosa Public Schools Foundation Annual Update, presented by Henry Kelley, Program Director, Community Affairs Meeting : Jan 10, 2019 - Workshop Meeting Type : Presentation File Attachments Okaloosa Public Schools Foundation, Inc.pdf (907 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 In-County Travel paid for the period of November 22 - December 12, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jan 10, 2019 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of November 22 - December 12, 2018, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Nov 22 - Dec 12.pdf (144 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.3 Out-of-County Travel paid for the period of November 22 - December 12, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jan 10, 2019 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of November 22 - December 12, 2018, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Nov 22 - Dec 12.pdf (126 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.4 Report on Significant Financial Trends and Findings in 2016-2017 Fiscal Year Audits of District School Boards, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jan 10, 2019 - Workshop Meeting Type : Report Public Content The report provides a summary of significant trends and findings identified in the audits of the State of Florida, 67 district school boards. For the 2016-2017 fiscal year, audits of 47 school districts were performed by the office of the Auditor General, and audits of 20 school districts were performed by other independent certified public accountants (CPAs). The audit reports prepared by the other independent CPAs were required to be filed with the Auditor General's office no later than March 31, 2018. File Attachments Summary of Significant Findings and Financial Trends FY ended June 30, 2017.pdf (461 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.5 State of Florida, State Board of Administration, Local Government Surplus, Funds Trust Fund (Florida Prime) (An External Investment Pool), Financial Audit, for the Fiscal Years Ended June 30, 2018, and 2017, Report Number 2019-067, December 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jan 10, 2019 - Workshop Meeting Type : Report Public Content The Auditor General of the State of Florida has issued Report No. 2019-067, December 2018, State of Florida, State Board of Administration, Local Government Surplus Funds Trust Fund (Florida Prime) (An External Investment Pool) Financial Audit for the Fiscal Years Ended June 30, 2018, and June 30, 2017. The Auditor General request that this report be presented to the School Board at its next meeting and that it be filed as a part of the public records of the Board, making mention of this fact in the minutes of the Board. File Attachments 2019-067.pdf (481 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Jan 10, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes of Student Disciplinary Hearings of December 6, 2018; Minutes of Special Meeting of December 6, 2018; Minutes of Workshop Meeting of December 6, 2018; Minutes of Regular Meeting of December 10, 2018, recommended by the Superintendent for approval. Meeting : Jan 10, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of Student Disciplinary Hearings of December 6, 2018; Minutes of Special Meeting of December 6, 2018; Minutes of Workshop Meeting of December 6, 2018; Minutes of Regular Meeting of December 10, 2018. File Attachments 12-6-2018 Special Meeting - DRAFT.pdf (374 KB) 12-6-2018 Workshop - DRAFT.pdf (241 KB) 12-10-2018 Meeting - DRAFT.pdf (252 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.3 Budget Amendment #3 - Fiscal Year 2018-2019 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 10, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : ($1,113,281.48) Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #3 - Fiscal Year 2018- 2019 Public Content On September 10, 2018, the School Board adopted the budget for fiscal year 2018-2019. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more