Okaloosa County BOCC — October 4, 2016 — C14-2077-PW Task Order 6 — reading text

AVCON, INC. ENGINEERS & PLANNERS 320 Bayshore Drive, Suite A Niceville, Florida 32578 TASK ORDER SUMMARY Phone: (850) 678-0050 Fax: (850) 678-0040 \V\\'\V.HVCOHiIlC.COln Professional Consulting Services Okaloosa County Public Works Task Order No.: 06 AVCON Project No.: 2016.125.01 Date: August 24,2016 AVCON, INC., a Florida Corporation (hereinafter “CONSULTANT?”) agree fi)\gg form and complete the following services (hereinafter “Services”) for Okaloosa County Publi#: orks (hereinafter “COUNTY?™), in accordance with the terms and conditions of the Agreement for Consulting Engineering Services (Contract No.: C14-2077-PW), dated October 3, 2013 (as Amended), all of which terms and conditions are incorporated herein by reference. 1. Task Location: FIM Boulevard, Okaloosa County, Florida 2. Task Name: FIM Boulevard Extension 3. Task Description/Scope of Services: ~ CONSULTANT shall perform the professional services contained in Exhibit “A” dated August 24, 2016 and attached hereto. 4. Compensation: ~ For all work performed in accordance with Tasks 1 through 6, the CONSULTANT shall be compensated on a Lump Sum basis. The Lump Sum fee shall be Fifty-One Thousand, Three Hundred Thirty-Five and 00/100 dollars ($51,335.00 LS) derived as follows: FIM Boulevard Extension Budget TASK 1: Initial Project Coordination S 4,510.00 TASK 2: Prepare 0 to 30% Design Drawings S 9,800.00 TASK 3: Prepare 30 to 90% Design Drawings S 11,910.00 TASK 4: Prepare 90 to 100% Design Drawings S 10,705.00 TASK 5: Prepare Release for Bid Documents S 6,910.00 TASK 6: Subconsultant Services S 6,500.00 Direct Expenses S 1,000.00 TOTAL LUMP SUM FEE: S 51,335.00 TASK 7: Limited Bidding & Construction Phase Services S 7,500.00 TOTAL TIME & MATERIALS BUDGET: S 7,500.00 Time-and-Materials: All services performed directly by CONSULTANT under Task 7 in Exhibit “A” shall be compensated on a Time-and-Materials basis and in accordance with the contract rates identified Exhibit “C.” CONSULTANT shall be compensated based on actual expenses incurred. Direct expenses necessary to perform the services, including printing/plotting charges, shall be reimbursed at actual cost. Progress payments shall be made monthly. CIVIL & STRUCTURAL ENGINEERING B AIRPORT & AVIATION CONSULTING ® TRANSPORTATION DESIGN & PLANNING EXHIBIT “A”: SCOPE OF SERVICES FIM Boulevard Extension Okaloosa County Public Works Professional Engineering Design and Limited Construction Phase Services August 24, 2016 SECTION A: PURPOSE FIM Boulevard is a two-lane rural roadway approximately 0.89 miles in length and extends from North Beal Extension to an industrial area. Approximately 0.64 miles is improved and extends through Eglin Air Force Base property, the remaining 0.25 miles is an unimproved two-lane roadway. The purpose of this project is to provide design, bidding, and construction phase services to improve the remaining 0.25 miles of FIM Boulevard as depicted in Exhibit “B.” The anticipated improvements will include grading, drainage, and paving of the 0.25 miles two-lane rural roadway. This scope of work details the design phase services and limited bidding and construction phase services to be performed by AVCON, INC. (“Consultant”) for this project. The project tasks identified for this contract generally include the following: = Owner coordination throughout the design phase Topographic survey within the 66° right-of-way (Exhibit “B”) Preparation of stormwater permitting exemption application Preparation of design drawings and specifications Performance of limited bid and construction phase services as requested by the County SECTION B: SCOPE OF SERVICES The following tasks identify the scope of professional services to be performed by the Consultant: Task 1: Initial Project Coordination 1.1. Coordinate Design Criteria with Okaloosa County: Consultant shall coordinate with County staff to ensure that the design is in accordance with the objectives of the client. 1.2. Coordinate Topographic Survey with Subconsultant: Consultant shall coordinate with a qualified survey and mapping subconsultant to facilitate a topographic survey to serve as the basis for the design and as the basis for estimating project construction costs. 1.3. Kick-Off Meeting and Site Review: AVCON shall participate in a kick-off meeting with the County to review the project approach and details of the project. AVCON shall review the site to observe existing conditions and document observed features impacting the project and associated right-of-way. 1.4. Coordinate with Local Utility Providers: AVCON shall coordinate with the local utility providers to identify the existing utilities, drainage patterns, right-of-way limits, existing drive connections and existing easements. Page 1 of 4 EXHIBIT “A”: SCOPE OF SERVICES AVCON, INC. FIM Boulevard Extension August 24, 2016 Task 2: Prepare 0 to 30% Design Drawings 2.1 Prepare and Submit 30% Design Drawings: Consultant shall perform 30% design services for the roadway improvements. Consultant shall prepare and submit two (2) copies of the 30% design drawings for the proposed improvements, including preliminary construction plans, details and an opinion of probable construction costs. 2.2 Attend 30% Design Review Meeting: Consultant shall participate in a meeting with County staff (or designated representatives) to review and discuss elements of the 30% design documents and other factors that may affect subsequent services associated with the project. 2.3 Prepare a list of Technical Specifications: Consultant shall prepare a list of technical specifications as required for bidding. The documents shall be consistent with FDOT procurement procedures for bid solicitation. Task 3: Prepare 30 to 90% Design Drawings 3.1 Prepare and Submit 90% Design Drawings: Consultant shall perform 90% design services for the roadway improvements. Consultant shall prepare and submit two (2) copies of the 90% design drawings for the proposed improvements, including preliminary construction plans, details, and an opinion of probable construction costs. Drawings are anticipated to include: a. Cover Sheet b. General Notes ¢. Summary of Quantities d. Survey Control & Existing Conditions e. Site, Geometry, Sod Plan f. Plan & Profile Sheets g. Erosion Control Plan h. Grading and Drainage Plan i. Typical Pavement Sections j. Pavement Marking and Signage Plan k. Miscellaneous Details 3.2 Attend 90% Design Review Meeting: Consultant shall participate in a meeting with County staff (or designated representatives) to review and discuss elements of the 90% design documents and other factors that may affect subsequent services associated with the project. 3.3 Prepare Technical Specifications: Consultant shall prepare the technical specifications as required for bidding. The documents shall be consistent Okaloosa County procurement procedures for bid solicitation. Task 4: Prepare 90 to 100% Design Drawings 4.1 Prepare and Submit 100% Design Drawings: Consultant shall perform 100% design services for the roadway improvements. Consultant shall prepare and submit two (2) copies of the 100% design drawings for the proposed improvements, including construction plans and details. Page 2 of 4 EXHIBIT “A”: SCOPE OF SERVICES AVCON, INC. FIM Boulevard Extension August 24, 2016 4,2 Attend 100% Design Review Meeting: Consultant shall participate in a meeting with County staff (or designated representatives) to review and discuss elements of the 100% design documents and other factors that may affect subsequent services associated with the project. 4.3 Prepare Technical Specifications: Consultant shall prepare final technical specifications as required for bidding. The documents shall be consistent FDOT procurement procedures for bid solicitation. Task 5: Prepare Release for Bid Documents 5.1 Prepare Final Engineer’s Opinion of Probable Cost: CONSULTANT shall prepare a Final Engineet's opinion of probable construction cost for civil/site design bid package contained in the final design documents. 5.2 Provide Quality review of revised design documents: CONSULTANT shall provide a thorough quality review of the design drawings and shall ensure the documents represent cost-etfective construction specifications and materials to support the ultimate improvements. 5.3 Prepare “Release for Bid” Documents: Consultant shall also prepare final project technical specifications for the proposed improvements. Consultant shall prepare and submit two (2) sets of the “Release for Bid” documents, including plans and specifications for County records. Also, Consultant shall prepare and submit one (1) additional set of “Release for Bid” documents for regulatory review and approval prior to advertising. Task 6: Subconsultant Services 6.1 Coordinate and Perform Topographic Survey: Consultant shall coordinate with a licensed surveying subconsultant to perform a topographic survey of the project area to include the 66 right-of- way, existing drive connections, utilities, drainage patterns, and any other prominent features. The survey shall also include pipe inverts and top elevations for inlets located within the identified project limits (Exhibit “B*") necessary to facilitate design services. No boundary survey shall be performed as part of this project. 6.2 Perform Geotechnical Testing: CONSULTANT shall provide geotechnical testing to determine the seasonal high ground water, percolation rates, and typical pavement sections for the project area. Task 7: Limited Bidding & Construction Phase Services (Hourly Basis Only- As Needed) 7.1 Consultant shall perform limited bidding phase and construction phase services as requested by the County. Requested services may include preparing answers to bidder questions, compiling “Release for Construction” documents, and other services during the bidding and construction phase. Services authorized by the County shall be compensated for on a time-and-materials basis at the contract unit rates (Exhibit “C”). Page 3 of 4 EXHIBIT “A”: SCOPE OF SERVICES AVCON, INC. FIM Boulevard Extension August 24,2016 SECTION C: EXCLUSIONS AND ASSUMPTIONS The following exclusions and assumptions shall apply to this scope of services: No stormwater modeling shall be completed as part of the design process. Assumes the proposed project is exempt from stormwater permitting requirements per Florida Statutes 62.330.051 (4)(e). The contractor shall be responsible for performing all construction activities, including—but not limited to—implementing specified erosion control measures, NPDES permitting, and any local permitting required for construction. If required due to Owner-requested changes in the project scope, stormwater permitting shall be considered additional services. Additional copies of deliverables, if requested, shall be paid by County at actual printing costs. No as-built survey or certifications shall be completed as part of this task order. SECTION D: OUT-OF-POCKET EXPENSES All job-related travel, job-related reprographic costs and supplies, interim review document printing, telefax and long distance charges, mail and express mail services, and printing and plotting costs associated with the design and preparation of contract documents shall be included in the direct expense budget associated with each associated service task. SECTION E: ADDITIONAL SERVICES Additional services may be separately added to this contract during the course of work based upon agreed fees. No additional services shall be undertaken without the written authorization of Okaloosa County. END OF SCOPE Page 4 of 4 Exhibit “B” Project Location Map FIM Boulevard Fort Walton Beach, Okaloosa County, FL "Exhibit "C" AVCON, INC. Labor-Hour Rates (9/4/13) Okaloosa County Public Works Professional Engineering Services Position Description Billing Rate/Houy Project Principal $170.00 QA/QC Manager $170.00 Sr. Project Manager