Okaloosa County School Board — Regular Meeting, March 11, 2019 — reading text

at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.9 Self-Help Project, Track Facility Upgrade (Phase II) for Fort Walton Beach High School, presented by Dr. Bill Smith, Specialist, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Mar 11, 2019 - Regular Meeting Type : Action (Consent) Preferred Date : Mar 11, 2019 Absolute Date : Mar 11, 2019 Recommended Action : Motion to approve beginning Phase II construction of the two phase Self Help Project for Fort Walton Beach High School to Upgrade the Track Facility. Public Content On November 13, 2017, the School Board gave conceptual approval for a two phase Self Help Project at Fort Walton Beach High School to Up-grade the Track Facility. Phase I has been completed and Fort Walton Beach high School is seeking approval to begin Phase II for the completion the self-help project to Upgrade the Track Facility. Funding has been received by Fort Walton Beach High School for Phase II. See the attached letter from Fort Walton Beach High School which shows funding availability to complete this project and a quote from All American Tracks Corp. for the cost of completion. Please contact Bill Smith for additional information, 689-7298. File Attachments FWBHS Track Completion Letter Phase II.pdf (499 KB) FWBHS Track Completion Phase II - Quote from All American Tracks Corp..pdf (144 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.10 National Purchasing Cooperative Interlocal Participation Agreement: BuyBoard, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 11, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve entering into an agreement with The National Purchasing Cooperative for access to BuyBoard. Public Content Request approval to enter into an agreement with The National Purchasing Cooperative for access to BuyBoard. There are no costs associated with membership. Access will allow us to purchase from multiple national contracts that have been competitively bid. Any purchase over $25,000 from any cooperative contract will be presented to the School Board for approval per School Board Policy 2- 17(A)(7)(a). For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments BUYBOARD INTERLOCAL PARTICIPATION AGREEMENT.pdf (72 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.11 Facility Use Purchase Over $5,000: Crosspoint United Methodist Church, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 11, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,061.00 Budgeted : Yes Budget Source : General Funds, Project 7054 AP Initiative - Set-Aside and Project 1004 AICE Set-Aside Recommended Action : Motion to approve Niceville High School's use of Crosspoint United Methodist Church in the amount of $6,061.00. Public Content Request approval of Niceville High School's use of Crosspoint United Methodist Church in the amount of $6,061.00. The facility will be used for AP and AICE testing during various dates in April and May. Funding will be paid from General Funds, Project 7054 AP Initiative - Set-Aside and Project 1004 AICE Set-Aside. Copies of the quotes are attached. For additional information, please contact Donnie Pridgen, AP/AICE coordinator, Niceville High School at (850) 833-4114. File Attachments CROSSPOINT UMC QUOTE.pdf (104 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.12 Renewal of RFP 10-P-04 Intercom System Program, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 11, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital and General Funds, Various Projects Recommended Action : Motion to approve the renewal of RFP 10-P04 Intercom System Program for an additional one (1) year period, effective April 12, 2019 through April 11, 2020. Public Content Request approval to renew RFP 10-P04 Intercom System Program for an additional one (1) year period, effective April 12, 2019 through April 11, 2020. The contract wil be used on an as needed basis at a fixed rate of $93.75/hour. Funding will be paid from various sources and projects. Attached are copies of the renewal confirmation letter, original contract and contract modification. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689- 7159. File Attachments RENEWAL OF RFP 10-PO4.pdf (345 KB) ORIGINAL CONTRACT FOR RFP-10-P04.pdf (298 KB) CONTRACT MOD.pdf (67 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.13 Tag-On Bid Purchase Over $25,000: Apple, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 11, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $29,400.00 Budgeted : Yes Budget Source : Federal Funds, Project 9401 Recommended Action : Motion to approve the purchase of computer hardware from Apple Inc. in the amount of $29,400.00. Public Content Request approval for Title 1 Department to purchase computer hardware from Apple, Inc. in the amount of $29,400.00. The purchase is made through the State of Florida WSCA Agreement #43211500-WASCA-15-ACS. Funds will be paid from Federal Funds Project 9401 Title