Okaloosa County School Board — Regular Meeting, August 12, 2024 — reading text

WD-Cap Grant Recommended Action : Motion to approve the purchases of training equipment for Baker School and Crestview High School for a total of $106,546.51. Public Content Request approval to purchase training equipment for Baker School in the amount of $67,478.74 and Crestview High School in the amount of $39,067.77, for a total of $106,546.51. The purchase is made through Osceola County Schools Bid #SDOC-22-B-105-IL, and funding will be paid from General Fund, Project 4140 CTE- WD-Cap Grant. Copies of the quotes are attached. For additional information, please contact Jennifer Beasley, Program Director, CTE, at (850) 833-5881. File Attachments BAKER QUOTES.pdf (496 KB) CRESTVIEW HS QUOTES.pdf (494 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.19 Tag-On Bid Purchase Over $50,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 12, 2024 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 12, 2024 Absolute Date : Aug 12, 2024 Fiscal Impact : Yes Dollar Amount : $17,895.00 Budgeted : Yes Budget Source : Capital Fund, Project 0319 DW HVAC Replacement Recommended Action : Motion to approve the Change Order Request from Trane for PO 23001355 in the amount of $17,895.00 for additional fees incurred to complete the project at Fort Walton Beach High School. Public Content Request approval of the Change Order Request from Trane for PO 23001355 in the amount of $17,895.00. The request covers additional fees incurred to complete the project at Fort Walton Beach High School. Funds will be paid from Capital Fund, Project 0319 DW HVAC Replacement, and a copy of the documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments TRANE.pdf (270 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.20 Multi-Year Tag-On Bid Purchase: T-Mobile, presented by Vince Windham, Program Director,  Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 12, 2024 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 12, 2024 Absolute Date : Aug 12, 2024 Fiscal Impact : Yes Dollar Amount : $11,232.00 Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the 3-year contract with T-Mobile to purchase wireless mobile services effective August 12, 2024, through August 11, 2027. Public Content Request approval of the 3-year contract with T-Mobile to purchase wireless mobile services. The contract will be paid in three (3) annual payments of $11,232.00, for a total contract amount of $33,696.00. This purchase is made through Sourcewell Agreement No. 080119- SPT. The contract is effective August 12, 2024, through August 11, 2027, and a copy is attached. For additional information, please contact Dustin Keith, Specialist, IT, at (850) 689-7151. File Attachments T-MOBILE CONTRACT.pdf (397 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.21 Multi-Year Exempted Purchase Over $50,000: Imagine Learning, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 12, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $709,043.40 Budgeted : Yes Budget Source : General Fund, Project 7110 SAI Education Options Recommended Action : Motion to approve the purchase of Edgenuity software licenses for multiple schools from Imagine Learning for a total of $709,043.40, effective August 16,2024, through August 15, 2025. Public Content Request approval to purchase Edgenuity software licenses for multiple schools from Imagine Learning for a total of $709,043.40. The purchase is made through 6A-1.012(11)(b) and funds will be paid from General Fund, Project 7110 SAI Education Options. the contract is effective August 16,2024, through August 15, 2025, and a copy of the quote is attached. For additional questions, please contact Eric Mitchell, Director, IT/MIS at (850) 689-7153. File Attachments MULTI-YEAR IMAGINE LEARNING QUOTE.pdf (736 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.22 Exempted Purchase Over $50,000: Imagine Learning, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 12, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $50,000.00 Budgeted : Yes Budget Source : General Fund, Project 2023 Itinerant TCHS Hospital/Homebound Recommended Action : Motion to approve the purchase of online coursework from Imagine Learning in the amount of $50,000 for hospitalized or homebound students, effective August 16, 2024, through August 15, 2025. Public Content Request approval to purchase online coursework from Imagine Learning in the amount of $50,000 for hospitalized or homebound students. The purchase is made through 6A-1.012(11)(b), and funds will be paid from General Fund, Project 2023 Itinerant TCHS Hospital/Homebound. The contract is effective August 16, 2024, through August 15, 2025 and a copy of the quote is attached. For additional information, please contact Judy Peacock, Program Director, ESE, at (850) 833-3164. File Attachments IMAGINE LEARNING QUOTE-ESE.pdf (693 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk,