Okaloosa County School Board — Regular Meeting, December 13, 2021 — reading text

Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Dec 13, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Internal Funds checking account revisions due to merger of PNC Bank and BBVA Compass Bank. Public Content Per School Board Policy 2-8(A), the School Board shall approve all depositories of School Board funds, including school internal accounts. Depositories must be banks, savings and loan associations, and credit unions which are authorized to conduct business in Florida pursuant to Chapter 280, Florida Statutes. PNC Bank has merged with BBVA Compass Bank, and BBVA Compass Bank has officially changed its name to PNC Bank. The following four schools have Internal Funds checking accounts with BBVA Compass Bank and request permission to keep their checking accounts with the newly named PNC Bank: Kenwood Elementary School Meigs Middle School Pryor Middle School Southside Primary School File Attachments Kenwood-BankChange-Agenda 2021-12-13.pdf (21 KB) Meigs-BankChange-Agenda 2021-12-13.pdf (332 KB) Pryor-BankChange-Agenda 2021-12-13.pdf (170 KB) Southside-BankChange-Agenda 2021-12-13.pdf (210 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.10 Renewal of Tag-On Bid: RFP 151702 Dispensing System for General Cleaning Supplies, presented by Vince Windham, Program Director,  Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 13, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 13, 2021 Absolute Date : Dec 13, 2021 Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 2011 Custodial Services Recommended Action : Motion to approve the renewal of Tag- On Bid RFP 151702 Dispensing System for General Cleaning Supplies, effective January 23, 2022, through January 22, 2023. Public Content Request approval to renew Tag-On Bid RFP 151702 Dispensing System for General Cleaning Supplies through Escambia County School District. The vendor is Supreme Paper Supplies and purchases will be made on an as needed basis, based on fixed pricing. The contract is effective January 23, 2022, through January 22, 2023, and funds will be paid from General Funds, Project 2011 Custodial Services. Copies of the renewal documents are attached. For additional information, please contact Bill Smith, Program Director, Custodial Services, at (850) 689-7890. File Attachments RENEWAL OF TAG-ON BID RFP 151702.pdf (77 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Linda Evanchyk.  Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.11 Renewal of Tag-On Bid: Annual Agreement for Portable Moving Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 13, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 13, 2021 Absolute Date : Dec 13, 2021 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds (1.50 Mill), Project 2353 DW - Portable Repairs & Relocation Recommended Action : Motion to approve renewing tagging on with Escambia County School's Annual Agreement for Portable Moving Services, effective November 18, 2021, through November 17, 2022. Public Content Request approval to renew tagging on with Escambia County School's Annual Agreement for Portable Moving Services. The contract, based on fixed pricing, was awarded to Ducky Johnson House Movers, Inc. and will be used on an as needed basis. Funds will be paid from Capital Funds (1.50 Mill), Project 2353 DW - Portable Repairs & Relocation. The contract is effective November 18, 2021, through November 17, 2022, and copies of the award documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL OF TAG-ON BID-ANNUAL AGREEMENT FOR PORTABLE MOVING SERVICES.pdf (65 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.12 Tag-On Bid Purchase Over $25,000: Professional Service Industries (PSI), presented by Vince Wiindham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 13, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Nov 13, 2021 Absolute Date : Nov 13, 2021 Fiscal Impact : Yes Dollar Amount : $50,400.00 Budget Source : Capital Funds (1.50 Mill), Project 2395 DW-Safety/ADA Recommended Action : Motion to approve contracting with Professional Service Industries (PSI) to provide Asbestos Consulting Services for a total of $50,400.00. Public Content Request approval to contract with Professional Service Industries (PSI) to provide Asbestos Consulting Services for the schools listed on the attached proposal for a total of $50,400.00. Services are purchased through Escambia County School District Annual Agreement for Professional Environmental Consultant Services. Funding will be paid from Capital Funds (1.50 Mill), Project 2395 DW-Safety/ADA. A copy of the proposal is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments INTERTEK PSI QUOTE.pdf (207 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.13 Tag-On Bid Purchase Over $25,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 13, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 13, 2021 Absolute Date : Dec 13, 2021 Fiscal Impact : Yes Dollar Amount : $561,669.71 Budgeted : Yes Budget Source : Capital Funds (1.50 Mill), Project 0319 DW -