Okaloosa County School Board — Workshop Meeting, June 4, 2020 — reading text

from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 4, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,000.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2020-06-08.pdf (408 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Agreement between The School Board of Okaloosa County, Florida and Nutrition, Inc. d/b/a The Nutrition Group to provide services related to the award of RFP 20-01 School Food Service Management Operations, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 4, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds Recommended Action : Motion to approve the Agreement between The School Board of Okaloosa County, Florida and Nutrition, Inc. d/b/a The Nutrition Group to provide services related to the award of RFP 20-01 School Food Service Management Operations. Public Content Request approval of the Agreement between The School Board of Okaloosa County and Nutrition, Inc. d/b/a The Nutrition Group to provide services related to the award of RFP 20-01 School Food Service Management Operations. The total fixed price per meal for Agreement Year 1 is $3.40. Funds will be paid from Federal Funds. The agreement is effective July 1, 2020 through June 30, 2021. Copies of the agreement and Exhibit A are attached. Exhibit B, due to the volume, is available for review in the School Board office. For additional information, please contact Steve Anderson, Program Director, School Food Service at (850) 301-3008. File Attachments Final Agreement for The Nutrition Group - TNG Signed 05.26.20.pdf (241 KB) Exhibit A - RFP20-01 Food Service Management Operations.pdf (1,585 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Renewal of ITB 18-17 Session Initiated Protocol (SIP) Trunk & Transport, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 4, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $26,655.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of ITB 18-17 Session Initiated Protocol (SIP) Trunk & Transport in the amount of $26,655.00. Public Content Request approval to renew ITB 18-17 Session Initiated Protocol (SIP) Trunk & Transport in the amount of $26,655.00, based on original pricing, terms and conditions. The contract is effective July 1, 2020 through June 30, 2021. Funding will be paid from General Funds. Copies of the renewal documents are attached. For additional information, please contact Eric Mitchell, Director, MIS and Instructional Technology at (850) 689-7184. File Attachments RENEWAL OF ITB 18-17.PDF (949 KB) COX COMMERCIAL SERVICES AGREEMENT.pdf (127 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Renewal of ITB 17-07 New and Recapped Tire Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 4, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of ITB 17-07 New and Recapped Tire Services. The contract is effective July 1, 2020 through June 30, 2021. Public Content Request approval to renew ITB 17-07 New and Recapped Tire Services with Southern Tire Mart, LLC. This bid is based on fixed pricing and will be used on an as needed basis to purchase new and recapped tires. Funds will be paid from General Funds. The contract is effective July 1, 2020 through June 30, 2021. Copies of the renewal documents are attached. For additional information, please contact Jay McInnis, Program Director, Transportation at (850) 833-3555. File Attachments RENEWAL OF ITB 17-07.pdf (242 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Emergency Purchase of Video Production Services for Graduation  through Service Agreement #20-93, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 4, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,325.00 Budgeted : Yes Budget Source : General Funds, Project 0099 Covid-19 Recommended Action : Motion to approve Service Agreement #20-93 for the purchase of Video Production Services for 2020 Graduation for Laurel Hill School and Crestview High School from Silver Shade Studios in the amount of $6,325.00. The purchase was made as an emergency purchase through School Board Policy 2-17(A)(12). The contract is effective through June 30, 2020. Public Content Request approval of Service Agreement #20-93 for the purchase of Video Production Services for 2020 Graduation for Laurel Hill School and Crestview High School from Silver Shade Studios in the amount of $6,325.00. The purchase was made as an emergency purchase through School Board Policy 2-17(A)(12). Funds will be paid from General Funds, Project 0099 Covid-19. The contract is effective through June 30, 2020. A copy of the agreement and the Superintendent's approval are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments APPROVAL OF VIDEO SERVICES.pdf (56 KB) SA#20-93.pdf (119 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 Emergency Purchase of Photo Production