Okaloosa County School Board — Workshop Meeting, June 4, 2020

Thursday, June 4, 2020 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Jun 4, 2020 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Jun 4, 2020 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 6. Public Comment Subject : 6.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Jun 4, 2020 - Workshop Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of May 8 - 21, 2020, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jun 4, 2020 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of May 8 – 21, 2020, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel May 8 - 21.pdf (71 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of May 8 - 21, 2020, presented  by Rita R. Scallan, Chief Financial Officer Meeting : Jun 4, 2020 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of May 8 – 21, 2020, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel May 8 - 21.pdf (15 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Jun 4, 2020 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Special Meeting of May 21, 2020; Minutes of Workshop Meeting of May 21, 2020; Minutes of Regular Meeting of May 26, 2020, recommended by the Superintendent for approval. Meeting : Jun 4, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 08, 2020 Absolute Date : Jun 08, 2020 Recommended Action : Motion to approve the Minutes of the Special Meeting of May 21, 2020; Minutes of Workshop Meeting of May 21, 2020; Minutes of Regular Meeting of May 26, 2020. File Attachments 5-21-2020 Special Meeting - Attorney-Client Session - DRAFT.pdf (199 KB) 5-21-2020 Workshop - DRAFT.pdf (245 KB) 5-26-2020 Meeting - DRAFT.pdf (249 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.3 Appropriation of District 2 School Board Member Capital Outlay Funds to Mary Esther Elementary School for media center carpet tile in the amount of $11,309.99, presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : Jun 4, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 08, 2020 Absolute Date : Jun 08, 2020 Fiscal Impact : Yes Dollar Amount : $11,309.99 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Mary Esther Elementary School for media center carpet tile in the amount of $11,309.99. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Mary Esther Elementary School for media center carpet tile in the amount of $11,309.99. File Attachments Mary Esther Media Center Carpet Tile.pdf (289 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Appropriation of District 2 School Board Member Capital Outlay Funds to Lewis School for hallway carpet tile in the amount of $10,879.95, presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : Jun 4, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 08, 2020 Absolute Date : Jun 08, 2020 Fiscal Impact : Yes Dollar Amount : $10,879.95 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Lewis School for hallway carpet tile in the amount of $10,879.95. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Lewis School for hallway carpet tile in the amount of $10,879.95 File Attachments Lewis School - Band Hallway carpet quote.pdf (270 KB) Lewis School - MS hallway carpet quote.pdf (270 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Appropriation of District 2 School Board Member Capital Outlay Funds to Elliott Point Elementary School for classroom flooring in the amount of $15,191.22, presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : Jun 4, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 08, 2020 Absolute Date : Jun 08, 2020 Fiscal Impact : Yes Dollar Amount : $15,191.22 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Elliott Point Elementary School for classroom flooring in the amount of $15,191.22. Public Content District 2 School Board Member Capital Outlay Funds to Elliott Point Elementary School for classroom flooring in the amount of $15,191.22. File Attachments Elliott Point Elementary 2020 Rooms 10, 11, 17 and 27 LVT.pdf (289 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Appropriation of District 2 School Board Member Capital Outlay Funds to Silver Sands School for classroom flooring in the amount of $24,850.65, presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : Jun 4, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 08, 2020 Absolute Date : Jun 08, 2020 Dollar Amount : $24,850.65 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Silver Sands School for classroom flooring in the amount of $24,850.65. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Silver Sands School for classroom flooring in the amount of $24,850.65. File Attachments Silver Sands 2020 Rooms 210, 218, 220, 222, 224, 302 LVT.pdf (335 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 Appropriation of District 4 School Board Member Capital Outlay Funds to Walker Elementary School for classroom and library flooring in the amount of $14,936.92, presented by Tim Bryant and recommended by the Superintendent for approval. Meeting : Jun 4, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 08, 2020 Absolute Date : Jun 08, 2020 Fiscal Impact : Yes Dollar Amount : $14,936.92 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Walker Elementary School for classroom and library flooring in the amount of $14,936.92. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Walker Elementary School for classroom and library flooring in the amount of $14,936.92. File Attachments Walker Elementary 2020 Room 23.pdf (335 KB) Walker Elementary 2020 Library Carpet Tile.pdf (335 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Appropriation of District 4 School Board Member Capital Outlay Funds to Silver Sands School for office and conference room flooring in the amount of $7,610.69, presented by Tim Bryant and recommended by the Superintendent for approval. Meeting : Jun 4, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 08, 2020 Absolute Date : Jun 08, 2020 Fiscal Impact : Yes Dollar Amount : $7,610.69 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member  Capital Outlay Funds to Silver Sands School for office and conference room flooring in the amount of $7,610.69. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Silver Sands School for office and conference room flooring in the amount of $7,610.69. File Attachments Silver Sands 2020 Common Office Area LVT.pdf (336 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Appropriation of District 5 School Board Member Capital Outlay Funds to Silver Sands School for cafeteria vinyl flooring in the amount of $3,570.75, presented by Diane Kelley and recommended by the Superintendent for approval. Meeting : Jun 4, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 08, 2020 Absolute Date : Jun 08, 2020 Fiscal Impact : Yes Dollar Amount : $3,570.75 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Silver Sands School for cafeteria vinyl flooring in the amount of $3,570.75. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Silver Sands School for cafeteria vinyl flooring in the amount of $3,570.75. File Attachments Silver Sands 2020 Cafeteria VCT.pdf (335 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Jun 4, 2020 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 6-8-20.pdf (11 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Request to advertise a Public Hearing for the adoption of new School Board Policy 01-28 Religious Expression, presented by C. Jeffrey McInnis, School Board Attorney, and  recommended by the Superintendent for approval. Meeting : Jun 4, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 08, 2020 Absolute Date : Jun 08, 2020 Fiscal Impact : No Recommended Action : Motion to authorize the advertisement of a Public Hearing for the adoption of new School Board Policy 01-28 Religious Expression. Public Content A Public Hearing will be advertised to receive public input and consider approval on the proposed new School Board Policy 01-28 Religious Expression. File Attachments 01-28 Religious Expression.pdf (119 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 4, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,000.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2020-06-08.pdf (408 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Agreement between The School Board of Okaloosa County, Florida and Nutrition, Inc. d/b/a The Nutrition Group to provide services related to the award of RFP 20-01 School Food Service Management Operations, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 4, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds Recommended Action : Motion to approve the Agreement between The School Board of Okaloosa County, Florida and Nutrition, Inc. d/b/a The Nutrition Group to provide services related to the award of RFP 20-01 School Food Service Management Operations. Public Content Request approval of the Agreement between The School Board of Okaloosa County and Nutrition, Inc. d/b/a The Nutrition Group to provide services related to the award of RFP 20-01 School Food Service Management Operations. The total fixed price per meal for Agreement Year 1 is $3.40. Funds will be paid from Federal Funds. The agreement is effective July 1, 2020 through June 30, 2021. Copies of the agreement and Exhibit A are attached. Exhibit B, due to the volume, is available for review in the School Board office. For additional information, please contact Steve Anderson, Program Director, School Food Service at (850) 301-3008. File Attachments Final Agreement for The Nutrition Group - TNG Signed 05.26.20.pdf (241 KB) Exhibit A - RFP20-01 Food Service Management Operations.pdf (1,585 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Renewal of ITB 18-17 Session Initiated Protocol (SIP) Trunk & Transport, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 4, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $26,655.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of ITB 18-17 Session Initiated Protocol (SIP) Trunk & Transport in the amount of $26,655.00. Public Content Request approval to renew ITB 18-17 Session Initiated Protocol (SIP) Trunk & Transport in the amount of $26,655.00, based on original pricing, terms and conditions. The contract is effective July 1, 2020 through June 30, 2021. Funding will be paid from General Funds. Copies of the renewal documents are attached. For additional information, please contact Eric Mitchell, Director, MIS and Instructional Technology at (850) 689-7184. File Attachments RENEWAL OF ITB 18-17.PDF (949 KB) COX COMMERCIAL SERVICES AGREEMENT.pdf (127 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Renewal of ITB 17-07 New and Recapped Tire Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 4, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of ITB 17-07 New and Recapped Tire Services. The contract is effective July 1, 2020 through June 30, 2021. Public Content Request approval to renew ITB 17-07 New and Recapped Tire Services with Southern Tire Mart, LLC. This bid is based on fixed pricing and will be used on an as needed basis to purchase new and recapped tires. Funds will be paid from General Funds. The contract is effective July 1, 2020 through June 30, 2021. Copies of the renewal documents are attached. For additional information, please contact Jay McInnis, Program Director, Transportation at (850) 833-3555. File Attachments RENEWAL OF ITB 17-07.pdf (242 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Emergency Purchase of Video Production Services for Graduation  through Service Agreement #20-93, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 4, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,325.00 Budgeted : Yes Budget Source : General Funds, Project 0099 Covid-19 Recommended Action : Motion to approve Service Agreement #20-93 for the purchase of Video Production Services for 2020 Graduation for Laurel Hill School and Crestview High School from Silver Shade Studios in the amount of $6,325.00. The purchase was made as an emergency purchase through School Board Policy 2-17(A)(12). The contract is effective through June 30, 2020. Public Content Request approval of Service Agreement #20-93 for the purchase of Video Production Services for 2020 Graduation for Laurel Hill School and Crestview High School from Silver Shade Studios in the amount of $6,325.00. The purchase was made as an emergency purchase through School Board Policy 2-17(A)(12). Funds will be paid from General Funds, Project 0099 Covid-19. The contract is effective through June 30, 2020. A copy of the agreement and the Superintendent's approval are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments APPROVAL OF VIDEO SERVICES.pdf (56 KB) SA#20-93.pdf (119 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 Emergency Purchase of Photo Production Services for Graduation  through Service Agreement #20-96, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 4, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $9,340.00 Budgeted : Yes Budget Source : General Funds, Project 0099 Covid-19 Recommended Action : Motion to approve Service Agreement #20-96 for the purchase of Photo Production Services from SB Photos for the 2020 Graduation for Baker, Laurel Hill, Crestview High, Niceville, High, Choctawhatchee High, Fort Walton Beach High, Richbourg, and Silver Sands Schools in the amount of $9,340.00. The purchase was made as an emergency purchase through School Board Policy 2-17(A)(12). The contract is effective through June 30, 2020. Public Content Request approval of Service Agreement #20-96 for the purchase of Photo Production Services from SB Photos for the 2020 Graduation for Baker, Laurel Hill, Crestview High, Niceville, High, Choctawhatchee High, Fort Walton Beach High, Richbourg, and Silver Sands Schools in the amount of $9,340.00. The purchase was made as an emergency purchase through School Board Policy 2-17(A)(12). Funds will be paid from General Funds, Project 0099 Covid-19. The contract is effective through June 30, 2020. A copy of the agreement and the Superintendent's approval are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments APPROVAL OF PHOTO SERVICES.pdf (56 KB) SA #20-96.pdf (125 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.18 Memorandum of Understanding between the Consulate General of Italy in Miami and The School Board of Okaloosa County, Florida, presented by Sheila Lightbourne, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Jun 4, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 08, 2020 Absolute Date : Jun 08, 2020 Fiscal Impact : Yes Dollar Amount : $67,500.00 Budgeted : Yes Budget Source : Funded by Italian Consulate Recommended Action : Motion to approve the Memorandum of Understanding between the Consulate General of Italy in Miami and The School Board of Okaloosa County, Florida. Public Content The Italian Cooperative Program is funded by the Italian Consulate to provide staffing for the Italian World Language courses at Bluewater Elementary School, Ruckel Middle School, and Niceville High School. The agreement is effective for the school years 2020- 2021, 2021-2022, and 2022-2023. The Italian Cooperative Program agrees to fund the maximum of three teachers at a cost of $67,500.00 per teacher, or the actual cost of the teacher, whichever is lesser. Please contact Sheila Lightbourne for additional information, 833-5888. File Attachments 2020 Memorandum of Understanding- OCSD Italian Program - final.pdf (711 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.19 Update to the Coronavirus Aid, Relief, and Economic Security (CARES) Act to Okaloosa Technical  College, presented by Cindy Gates, Director, Special Programs and Principal Evaluation, and recommended by the Superintendent for approval. Meeting : Jun 4, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 08, 2020 Absolute Date : Jun 08, 2020 Fiscal Impact : Yes Dollar Amount : $500,000.00 Budgeted : Yes Budget Source : Coronavirus Aid, Relief, and Economic (CARES) Act FDOE Recommended Action : Motion to approve the updated disbursement, receipt and acknowledgement provided by Coronavirus Aid Relief and Economic Security (CARES) Act, and the proposed distribution plan from Okaloosa Technical College. Public Content Request for Okaloosa Technical College to receive additional funds under the Coronavirus Aid, Relief and Economic Security (CARES) Act. This is an update to the CARES Act, Higher Education Emergency Relief Fund where Okaloosa County received $ $393,330, Board-approved on April 23,2020. Since the original allocation, Secretary Betsy DeVos has released an additional $106,670 to Okaloosa County under the CARES Act to be used to expand OTC’s remote learning programs, expand their IT capacity, train faculty to operate effectively in a remote learning environment, and continue support for students with the most significant financial needs arising from the coronavirus pandemic, including eligible expenses under a student’s cost of attendance. For additional information, please contact Cindy Gates, 833-4208. File Attachments Allocations.pdf (453 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.20 Educational Services Agreement between the School Board of Okaloosa County and Okaloosa Academy, Inc., to provide services to students placed with the Department of Juvenile Justice in Okaloosa County, presented by Teri Schroeder, Program Director, Student Services, and recommended by the Superintendent for approval. Meeting : Jun 4, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 08, 2020 Absolute Date : Jun 08, 2020 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Educational Services Agreement between the School Board of Okaloosa County and Okaloosa Academy, Inc. to provide services to students placed with the Department of Juvenile Justice in Okaloosa County, effective July 1, 2020 through June 30, 2021. Public Content The School Board entered into a Master Cooperative Agreement with the Florida Department of Juvenile Justice effective July 1, 2017, to provide educational services to children and youth placed in Department of Juvenile Justice settings in Okaloosa County. Pursuant to Section 1003.52, F.S., and the Master Cooperative Agreement, the School Board may sub-contract with a provider for the provision of the educational programs for these youth. The District proposes to contract with Okaloosa Academy, Inc. to provide education alternative programs and training for students who are residents, or who become residents, of DJJ Facilities. The term of this contract will be July 1, 2020 through June 30, 2021. -- For questions or more information, contact Teri Schroeder, Program Director, Student Intervention Services, at 850-833-3108. File Attachments 2017-2021 DOJ Agreement.pdf (1,071 KB) Final 2020_2021.pdf (136 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.21 Memorandum of Understanding between the Okaloosa County School Board and Children's Volunteer Health Network, presented by Teri Schroeder, Program Director, Student Intervention Services, and recommended by Superintendent for approval. Meeting : Jun 4, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 08, 2020 Absolute Date : Jun 08, 2020 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Memorandum of Understanding between the Okaloosa County School Board and Children's Volunteer Health Network. Public Content The Children's Volunteer Health Netwrok, Inc., a Florida non-profit organization, desires to coordinate with OCSB for the purpose of providing dental services at no cost to students or The School District for children attending designated Okaloosa County Schools. For further information please contact Teri Schroeder, Program Director, Student Intervention Services, at 850-833-3108. File Attachments Final 2020-2021.pdf (33 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.22 Request Permission to Apply for SEDNET Administration Project at USFSP for a one-time, non-recurring allocation from the Bureau of Exceptional Education and Student  Services (BEESS) at the Florida Department of Education, presented by Teri Schroeder, Program Director, Student Services, and recommended by the Superintendent for approval. Meeting : Jun 4, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 08, 2020 Absolute Date : Jun 08, 2020 Fiscal Impact : Yes Dollar Amount : $96,571.00 Budgeted : No Budget Source : SEDNET Project Allocation Recommended Action : Motion to approve application for SEDNET Administration Project at USFSP for a one-time, non-recurring allocation from the Bureau of Exceptional Education and Student Services (BEESS) at the Florida Department of Education. Public Content This funding ($96,571.00) can be used to support development, training, curriculum, technical assistance and activities in the following areas: Youth mental health awareness training and education, youth substance use and abuse health education, child trafficking awareness and prevention, mental and emotional health education, and family and youth mental health education and student support "clubs' If this application is approved and funding is received, the Student Intervention Services Department would use the funds to purchase a 3-year subscription of Suite 360 online Prevention program to meet the legislative mandates of 5-hour mental health awareness training and education for grades 6-12, child trafficking awareness and prevention for grades k-12 and youth substance use and abuse health education for grades k-12. In addition, we would like to purchase a 1-year subscription of Suite 360 Intervention to be used as a pilot program in behavior intervention and supports in middle school STP programs. Please contact Terri Schroeder for additional information, 833-3105. File Attachments SEDNET.Budget.Narrative.Form.10.2019 (1).doc (52 KB) Fwd_ URGENT_ Available Funding.pdf (1,221 KB) DistrictApplicationForFundingS_2020-05-22_1438.pdf (54 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.23 Title I Part D Florida Department of Education Project Application for 2020-2021, presented by Amy Dale, Title I/IX Specialist, and recommended by the Superintendent for approval Meeting : Jun 4, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 08, 2020 Absolute Date : Jun 22, 2020 Fiscal Impact : Yes Dollar Amount : $220,847.00 Budgeted : Yes Budget Source : Title I Part D- Grant Funds Recommended Action : Motion to approve the Florida Department of Education Project Application for Title I Part D. Public Content Title I, Part D Florida Department of Education Project Application for the 2020-2021 school year. Okaloosa County's allocation is $220,847.00. At this time, the narrative is being completed and the Title I, Part D grant is due to the FDOE by July, 1, 2020. Once the 2020-2021 Title I Part D grant narrative is complete and submitted to the FDOE, the narrative will be presented to the Okaloosa County School Board for approval. For additional information, please contact Amy Dale at 850-301-3008 File Attachments 20-21 SY Title I Part D form 100.pdf (151 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.24 Title IX Part A Florida Department of Education Project Application for 2020-2021, presented by Amy Dale, Title I/IX Specialist, and recommended by the Superintendent for approval. Meeting : Jun 4, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 08, 2020 Absolute Date : Jun 22, 2020 Fiscal Impact : Yes Dollar Amount : $128,068.00 Budgeted : Yes Budget Source : Title IX Part A- Grant Funds Recommended Action : Motion to approve the Florida Department of Education Project Application for Title IX Part A. Public Content Title IX, Part A Florida Department of Education Project Application for the 2020-2021 school year. Okaloosa County's allocation is $120,068.00. At this time, the narrative is being completed and the Title IX, Part A grant is due to the FDOE by June 12, 2020. Once the 2020-2021 Title IX, Part A grant narrative is complete and submitted to the FDOE, the narrative will be presented to the Okaloosa County School Board for approval. For additional information, please contact Amy Dale at 850-301-3008 File Attachments DOE 100A Title IX 5.27.20.pdf (41 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.25 Military-Connected Schools Initiative 2020-2021 Grant Application, presented by JulieAnn Smith, Assistant Principal, Mary Esther Elementary School, and recommended by the Superintendent for approval. Meeting : Jun 4, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 08, 2020 Absolute Date : Jun 08, 2020 Fiscal Impact : Yes Dollar Amount : $20,000.00 Budgeted : Yes Budget Source : Military-Connected Schools Initiative Grant Recommended Action : Motion to approve the Military- Connected Schools Initiative 2020- 2021 Grant Application. Public Content Okaloosa County School District (Eglin AFB) As a partner with the Okaloosa County School District, Edmentum collaborated with district and school leadership to determine the identified needs and schools to be supported for school year 2020-2021. Edmentum's capabilities to be deployed include the Exact Path and Study Island. Edmentum will be partnering with the Okaloosa County School District to support one low-performing elementary school. Exact Path will be implemented as a math intervention and enrichment solution for personalized, adaptive learning support, in pursuit of student success and academic growth. Study Island will be utilized as an instructional tool to support standards of proficiency through practice and preparation for math, ELA, and science. The Florida Military-Connected School Initiative in the Okaloosa County School District will cost approximately $20,000. Solution implementation and professional services will be provided throughout the school year. For more information please contact Tami Ellis at 833-4122. File Attachments Grant_460.pdf (262 KB) FLORIDA DEPARTMENT OF EDUCATION.pdf (201 KB) Baseline Data.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.26 IDEA Part B, Entitlement 2020- 21 Grant Application and IDEA Part B, Preschool Entitlement 2020-21 Grant Application, presented by Heather Willis-Doxsee, Director, Exceptional Student Education and Student Services, and recommended by the Superintendent for approval. Meeting : Jun 4, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 08, 2020 Absolute Date : Jun 08, 2020 Fiscal Impact : Yes Dollar Amount : $7,899,000.00 Budgeted : Yes Budget Source : IDEA Part B, Entitlement and IDEA Part B, Preschool Entitlement Recommended Action : Motion to approve the IDEA Part B, Entitlement 2020-21 Grant Application and IDEA Part B, Preschool Entitlement 2020-21 Grant Application. Public Content These are federal funds provided to the Okaloosa County School District to provide supplemental services to students, ages 3 - 21, qualifying for Exceptional Student Education. For additional information, please contact Heather Willis-Doxsee at 833-3106 or Heather.Willis-Doxsee@OkaloosaSchools.com. File Attachments IDEA_Budget Application.pdf (437 KB) IDEA PARTB 2020_2021 Budget Narrative.pdf (117 KB) IDEA PREK 2020_2021 Budget Narrative.pdf (101 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Jun 4, 2020 - Workshop Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: None to report at this time For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.2 Deferred Retirement Option Program (DROP), presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Jun 4, 2020 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). EMPLOYEE NAME POSITION LOCATION DROP START DATE Horton, Steve Assistant Superintendent MIS 7/1/2020 Chlebowski, Kathy Teacher Bluewater ES 7/1/2020 For more information, contact Lee Hale at 850-833-5801 9. Superintendent's Human Resources Recommendations Subject : 9.3 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 4, 2020 - Workshop Meeting Type : Action Preferred Date : Jun 08, 2020 Absolute Date : Jun 08, 2020 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments June 8, 2020 Separations Board Report, Public Rev 6-3-2020.pdf (78 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.4 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 4, 2020 - Workshop Meeting Type : Action Preferred Date : Jun 08, 2020 Absolute Date : Jun 08, 2020 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments June 8, 2020 Instructional New Hire Board Report.pdf (207 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.5 Employee Transfers, presented by Lee Hale, Assistant Superintendent,  Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 4, 2020 - Workshop Meeting Type : Action Preferred Date : Jun 08, 2020 Absolute Date : Jun 08, 2020 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801. File Attachments June 8, 2020 Transfer Board Report.pdf (220 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.6 Employee Reinstatement, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 4, 2020 - Workshop Meeting Type : Action Recommended Action : Motion to approve the reinstatement of employee EID 107227. Public Content Reinstatement of employee EID #107227. For additional information, please contact Lee Hale, 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.7 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 4, 2020 - Workshop Meeting Type : Action Preferred Date : Jun 08, 2020 Absolute Date : Jun 08, 2020 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Jennifer Langston, Kenwood Elem, 15hrs Stephanie Sapp, Northwood Elem, 45hrs For more information, contact Lee Hale at 850-833-5801. 10. Discussion Agenda Subject : 10.1 Items Moved from the Consent Agenda (if any) Meeting : Jun 4, 2020 - Workshop Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Jun 4, 2020 - Workshop Meeting Type : Action, Information 11. Construction Program/Owner's Representative's Business Subject : 11.2 Authorization for Professional Services Agreement from Faithful +  Gould for price validation for Program #6, Task Order #8, Kenwood Elementary School Kitchen/Dining Roof Replacement, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Jun 4, 2020 - Workshop Meeting Type : Action Preferred Date : Jun 08, 2020 Absolute Date : Jun 08, 2020 Recommended Action : Motion to approve the Authorization for Professional Services from Faithful + Gould for price validation for Program #6, Task Order #8, Kenwood Elementary School Kitchen/Dining Roof Replacement, amount not to exceed $7,776.00. Public Content Approval is requested for the Authorization for Professional Services Agreement between Faithful + Gould and The School Board of Okaloosa County, Florida for Program #6, Task Order #8. Scope of Services: Investigate proposed work scope, prepare independent estimates for Probable Construction Costs and Review and Validate TPM's GMP for: Program #6, Task Order #8, amount not to exceed $7,776.00. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments Faithful + Gould Authorization for Professional Services Agreement TO #8.pdf (60 KB) 11. Construction Program/Owner's Representative's Business Subject : 11.3 TPM Program #6, Task Order #2 – Scope Modification, Longwood Elementary School Single Point of Entry and Security, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Jun 4, 2020 - Workshop Meeting Type : Action Preferred Date : Jun 08, 2020 Absolute Date : Jun 08, 2020 Dollar Amount : $1,296,653.00 Budgeted : Yes Recommended Action : Motion to approve TPM Program #6, Task Order #2 – Scope Modification by adding Longwood Elementary School Single Point of Entry and Security, contingent on receipt of the validation letter from Faithful & Gould. Public Content Approval is requested for TPM PROGRAM #6, Task Order #2 – Scope Modification by adding Longwood Elementary School Single Point of Entry and Security. Pre-GMP Phase Services were previously authorized on November 12, 2019, in the amount of $70,000. This scope modification will be an addition to Task Order #2, GMP $1,226,653.00. The total GMP for this scope modification including the Pre-GMP is $1,296,653.00. Please contact Dr. Bill Smith for additional information, 689-7158. 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Jun 4, 2020 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : Jun 4, 2020 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Jun 4, 2020 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Jun 4, 2020 - Workshop Meeting Type : Information 17. Adjournment Subject : 17.1 Adjournment of the meeting by the Chairman Meeting : Jun 4, 2020 - Workshop Meeting Type : 18. Public Notices Subject : 18.1 Notice of Workshop Meeting : Jun 4, 2020 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on June 4, 2020, beginning at 9:00 a.m. This meeting will be open to the press and public. 18. Public Notices Subject : 18.2 Public Notice Meeting : Jun 4, 2020 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.