Okaloosa County School Board — Regular Meeting, May 28, 2019 — reading text

approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.12 Renewal of Check Recovery Agreement between The School Board of Okaloosa County and Safe-Chek, Inc. for NSF check recovery services, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 28, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve the Check Recovery Agreement between The School Board of Okaloosa County and Safe-Chek, Inc. for NSF check recovery services. Public Content This agreement would continue to provide NSF check recovery services for Fiscal Year 2019-2020, which will again guarantee the district and schools a 100% recovery of all NSF checks, up to a maximum of $2,500.00 per check, and within a 48-hour period. Other benefits Safe-Chek has provided are quicker reimbursement turn-around-time; reimbursement of fees charged by a respective bank; successful recovery services with no additional costs; and on a daily basis, Safe-Chek notifies each school of returned items and reimbursed items. File Attachments Check Recovery Agreement-FY2019-2020.pdf (77 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.13 Moved to Discussion - ESE Additional Staffing For Fiscal Year 2019-2020 - Florida Department of Education On-Site Monitoring Recommendations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 28, 2019 - Regular Meeting Type : Action (Consent) Preferred Date : May 28, 2019 Absolute Date : May 28, 2019 Fiscal Impact : Yes Dollar Amount : ($26,358.00) Budgeted : Yes Budget Source : General Fund - Discretionary Budget Recommended Action : Approval Public Content The Florida Department of Education conducted an on-site visit to the Okaloosa County School District to review and provide guidance related to their ESE programs. The on-site monitoring process included focus groups with school administrators, teachers, paraprofessionals, school behavioral teams, and parents. As a result of the on-site visit and input and feedback from the focus groups a report was issued containing several recommendations. Due to the financial resources required to fully implement the suggestions outlined in the report, the Superintendent is recommending a phase-in approach. In order to have a successful implementation of the expanded ESE program, those positions will need to be recruited and hired immediately to ensure a successful start to the 2019-2020 school year. To achieve this goal the Superintendent is requesting approval of District Department reductions and reallocation of funds to the ESE initiative (see attachment). File Attachments Final Draft - Additional ESE Positions & Funding Source.pdf (93 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.14 "Before and After School Child Care Financial Policies and Procedures" and Fiscal Year 2018- 2019 Child Care Fees, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 28, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve "Before and After School Child Care Financial Policies and Procedures" and Fiscal Year 2018- 2019 Child Care Fees. Public Content The State of Florida Auditor General performed an Operational Audit for fiscal year ended June 30, 2018. The Auditor General issued Report No. 2019-057 in November 2018 which reflected a finding and a corresponding recommendation that “The District strengthen controls over the collection of school-age child care fees, including any Board-approved fee exemptions, discounts and surcharges.” The District agrees with the auditor’s recommendations to enhance and strengthen the collection controls as well as request School Board approval of “child care fees” annually. As a result, the “Before and After School Child Care Financial Policies and Procedures” have been revised to incorporate the auditor’s recommendations and are being presented for School Board approval along with the child care fees charged for fiscal year 2018- 2019. The following schools currently offer child care programs: Antioch Elementary School Bluewater Elementary School Bob Sikes Elementary School Northwood Elementary School Plew Elementary School Riverside Elementary School Wright Elementary School File Attachments !Child Care Financial Policies & Procedures 2019-05-02.pdf (219 KB) !Child Care Fees for Agenda Item FY 2019.pdf (79 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.15 ITB 19-07 Painting Bid-District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 28, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds As Available Recommended Action : Motion to approve the committee's recommendation to award ITB 19-07 Painting Bid-District Wide to Morgan Development & Construction, Inc., Professional Finishes of NWFL, Inc., and Harrison Contracting Company, Inc., effective May 29, 2019 through May 28, 2020. Public Content Request approval of the committee's recommendation to award ITB 19-07 Painting Bid-District Wide to Morgan Development & Construction, Inc., Professional Finishes of NWFL, Inc., and Harrison Contracting Company, Inc., based on fixed pricing. The contract is effective May 29, 2019 through May 28, 2020. Funds will be paid from Capital Funds as Available. Attached are copies of the original bid and Addendum #1, as well as a copy of the award tabulation. For additional information, please contact Steve Bolton, Director, Maintenance Support Services at (850) 689-7159. File Attachments ITB 19-07.pdf (2,218 KB) ITB 19-07 ADDENDUM.PDF (36 KB) ITB_19-07 AWARD TABULATION.pdf (162 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.16 Exempted PurchaseOver