Okaloosa County School Board — Regular Meeting, October 28, 2019 — reading text

$8,436.16 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2019-10-28.pdf (442 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.14 Payroll Warrant Register and Accounts Payable Warrant Register for September 2019, totaling $24,268,678.04; and Bank Transfers for September 2019, totaling $6,465,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 28, 2019 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $24,268,678.04 and Bank Transfers in the amount of $6,465,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for September 2019, totaling $24,268,678.04; and Bank Transfers for September 2019, totaling $6,465,000.00. File Attachments 03 - MIS 3478 - Warrant Register - September 2019.pdf (557 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.15 ITB 20-02 Site Improvements- Time and Material-District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 28, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the committee's recommendation to award ITB 20-02 Site Improvements-Time and Material-District Wide to Cole Services, Inc., and Insite Contractors, Inc. based on fixed pricing, effective through October 28, 2024. Public Content Request approval of the committee's recommendation to award ITB 20-02 Site Improvements-Time and Material-District Wide to Cole Services, Inc. and Insite Contractors, Inc. based on fixed pricing. Funds will be paid from General Funds. The five (5) year contract is effective through October 28, 2024. Copies of the award tabulation and bid are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services at (850) 689-7159. File Attachments ITB_20-02TAB.pdf (17 KB) ITB 20-02.pdf (1,559 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.16 Tag-On Bid Purchase Over $25,000: International Restaurant Distributors, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 28, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $97,212.38 Budgeted : Yes Budget Source : Federal Funds, Project 0511 NSLP Equip Asst Grant Recommended Action : Motion to approve the purchases of kitchen equipment from International Restaurant Distributors, Inc. in the amount of $97,221.38 for Pryor Middle School and Wright Elementary School. Public Content Request approval to purchase kitchen equipment from International Restaurant Distributors, Inc. in the amount of $97,221.38 for Pryor MS and Wright ES. Purchases are made through Osceola County School Board Tag-On Bid SDOC-18-B-073-LH. School Food Service was awarded the funds for these purchases by Florida Department of Agriculture and Consumer Services and will be paid from Federal Funds, Project 0511 NSLP Equip Asst Grant. Copies of the quotes are attached. For additional information, please contact Steve Anderson, Program Director, School Food Service at (850) 301-3008. File Attachments Okaloosa__Pryor_MS_Hot_Well_Serving_Line_B_Grant_2019.pdf (169 KB) Okaloosa__Pryor_MS_Hot_Well_Serving_Line_A_Grant_2019.pdf (169 KB) Okaloosa_Pryor_MS_Cold_Serving_Line_A_Grant_2019.pdf (177 KB) Okaloosa_Pryor_MS_Combi_Gas_Grant_2019.pdf (203 KB) Okaloosa_Pryor_MS_Cold_Serving_Line_B_Grant_2019.pdf (177 KB) Okaloosa_Wright_ES_Cold_Serving_Line_A_Grant_2019.pdf (190 KB) Okaloosa_Wright_ES_Cold_Serving_Line_B_Grant_2019.pdf (190 KB) Okaloosa_Wright_ES_Freezer_A_Grant_2019.pdf (147 KB) Okaloosa_Wright_ES_Freezer_B_Grant_2019.pdf (148 KB) Okaloosa_Wright_ES_Hot_Well_Serving_Line_Grant_2019.pdf (168 KB) Okaloosa_Wright_ES_Milk_Cooler_A_Grant_2019.pdf (137 KB) Okaloosa_Wright_ES_Milk_Cooler_B_Grant_2019.pdf (137 KB) Okaloosa_Wright_ES_Refrigerator_A_Grant_2019.pdf (146 KB) Okaloosa_Wright_ES_Refrigerator_B_Grant_2019.pdf (146 KB) Grant IRD Equipment Purchases.pdf (80 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.17 Tag-On Bid Purchase Over $25,000: WTI, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 28, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $37,543.19 Budgeted : Yes Budget Source : Capital Funds, Project 0322 District Wide Roofing Recommended Action : Motion to approve the proposals from WTI to remove exiting gutter and replace with new gutters at Choctawhatchee High School in the amount of $19,371.21, and Elliott Point Elementary School, in the amount of $18,171.98 for a total of $37,543.19. Public Content Request approval of the proposals from WTI to remove exiting gutter and replace with new gutters at Choctawhatchee HS in the amount of $19,371.21 and Elliott Point ES in the amount of $18,171.98 for a total of $37,543.19. Work will be done through AEAP Tag-On Bid IFB 017-F. Funds will be paid from Capital Funds, Project 0322 District Wide Roofing. Copies of the proposals are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments CHOCTAW PROPOSAL.pdf (587 KB) ELLIOTT POINT PROPOSAL.pdf (468 KB) Consent Our adopted rules of Parliamentary