Okaloosa County School Board — Regular Meeting, October 28, 2019

Monday, October 28, 2019 Regular Meeting School District Central Administration Complex Niceville, Florida Training Room 6:00 p.m. Moment of Silence Pledge of Allegiance led by Tim Bryant 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Oct 28, 2019 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Oct 28, 2019 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda Motion & Voting Motion to approve the Agenda Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 3. Recognitions Subject : 3.1 Recognition of Coach Ernie Martin, on his outstanding performance illustrated by the high student success rate of completing the Outdoor Life course curriculum, presented by Commander Karen Gersak, United States Power Squadron-District 15 Meeting : Oct 28, 2019 - Regular Meeting Type : Recognition Public Content Coach Ernie Martin is a member and certified instructor in the Fort Walton Sail & Power Squadron. He has incorporated the United States Power Squadrons basic boating course in his Outdoor Life course curriculum. Upon completion of the course material and examination, Florida Fish and Wildlife Conservation Commission issues students a Boater Education ID card that gives them the authority to operate a power boat with a 20-horsepower engine, or greater, in our local waters without adult supervision. Coach Martin has demonstrated outstanding performance which has been illustrated by the high student success rate of completing this course with a passing trade. File Attachments Martin Presentation.pdf (982 KB) 4. Visitors Subject : 4.1 Major Scott A. Bates, USAF (ret), Senior Aerospace Science Instructor, Choctawhatchee High School, AFJROTC Unit Mission Brief Meeting : Oct 28, 2019 - Regular Meeting Type : Information Public Content Major Bates will present the demographics of the AFJROTC Program offered at Choctawhatchee High school, and the unit evaluation process, to include the diversity of the program, cadet-led aspect, community service, and vision for the future. File Attachments School Board Mission Brief 2019 Final.pdf (2,415 KB) 6. Public Comment Subject : 6.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Oct 28, 2019 - Regular Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of September 26-October 9, 2019, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 28, 2019 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of September 26-October 9, 2019, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Sept 26-Oct 9.pdf (18 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of September 26-October 9, 2019, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 28, 2019 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for the period of September 26–October 9, 2019, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Sept 26-Oct 9.pdf (12 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.3 Quarterly Report: Short Term Facility Use Contracts and Lease Agreements Under the $5,000 Threshold, presented by Vince Windham, Program Director, Purchasing. Meeting : Oct 28, 2019 - Regular Meeting Type : Information Public Content This report contains information regarding Short Term Facility Use Contracts and Lease Agreements entered into by the district and schools at a value less than $5,000 for the third quarter of 2019, July through September. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments CONTRACT LEASES - JUL-SEP 2019.pdf (41 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.4 Quarterly Report: Service Agreements Under the $5,000 Threshold for Internal and Budgetary  Funds, presented by Vince Windham, Program Director, Purchasing. Meeting : Oct 28, 2019 - Regular Meeting Type : Information Public Content This report contains information regarding Service Agreements entered into by district schools at a value less than the $5,000 threshold for Internal and Budgetary Funds for the third quarter of 2019, July through September. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. s UNDER THRESHOLD- JULY THRU SEPT 2019.pdf (34 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.5 Quarterly Report: Service Agreements for Law Enforcement, presented by Vince Windham, Program Director, Purchasing. Meeting : Oct 28, 2019 - Regular Meeting Type : Information Public Content The report contains information regarding Service Agreements for Law Enforcement entered into by district schools at a value up to $5,000 for the third quarter of 2019, July through September. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. LE TOTALS JULY THRU SEPT 2019.PDF (24 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Oct 28, 2019 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda  items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.2 Approval of the Minutes of Special Meeting of October 10, 2019; Minutes of Workshop Meeting of October 10, 2019; Minutes of Regular Meeting of October 14, 2019, recommended by the Superintendent for approval. Meeting : Oct 28, 2019 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 28, 2019 Absolute Date : Oct 28, 2019 Recommended Action : Motion to approve the Minutes of the Special Meeting of October 10, 2019; Minutes of Workshop Meeting of October 10, 2019; Minutes of Regular Meeting of October 14, 2019. File Attachments 10-10-2019 Special Meeting - DRAFT.pdf (97 KB) 10-10-2019 Workshop - DRAFT.pdf (250 KB) 10-14-2019 Meeting - DRAFT.pdf (257 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.3 Appropriation of District 2 School Board Member Capital Outlay Funds to Fort Walton Beach High School for 40 iPads for math classrooms in the amount of $11,760.00, presented by Dewey Destin and recommended by the superintendent for approval. Meeting : Oct 28, 2019 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 28, 2019 Absolute Date : Oct 28, 2019 Fiscal Impact : Yes Dollar Amount : $11,760.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Fort Walton Beach High School for 40 iPads for math classrooms in the amount of $11,760.00. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Fort Walton Beach High School for 40 iPads for math classrooms in the amount of $11,760.00. File Attachments Apple Quote - FWB iPads.pdf (495 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.4 Appropriation of District 5 School Board Member Capital Outlay Funds to Ruckel Middle School for weightlifting equipment in the amount of $18,669.60, presented by Diane Kelley and recommended by the Superintendent for approval. Meeting : Oct 28, 2019 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 28, 2019 Absolute Date : Oct 28, 2019 Fiscal Impact : Yes Dollar Amount : $18,669.60 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Ruckel Middle School for weightlifting equipment in the amount of $18,669.60. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Ruckel Middle School for weightlifting equipment in the amount of $18,669.60. File Attachments Quote-#273616(2) - Ruckel Weightroom.pdf (67 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.5 Request to re-advertise a Public Hearing for adoption of new School Board Policy 04-19 Field Trips, presented by Sheila Lightbourne, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Oct 28, 2019 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 28, 2019 Absolute Date : Oct 28, 2019 Recommended Action : Motion to approve request to re- advertise a Public Hearing for adoption of new School Board Policy 04-19 Field Trips. Public Content A Public Hearing will be re-advertised to receive public input and consider approval on the proposed new School Board Policy 04- 19 Field Trips. The proposed new rule would provide procedures and guidelines for school sponsored field trips and distinguishes school trips from non- school sponsored trips. For additional information, please contact Sheila Lightbourne, 833-5888. File Attachments 04-19 CJM redlined Field Trips 10-18-19.pdf (169 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.6 Request to advertise a Public Hearing for adoption of new School Board Policy 04-50 Medical Marijuana Use by Students Who Are Qualified Patients in Schools, presented by Teri Schroeder, Program Director, Student Services, and recommended by the Superintendent for approval. Meeting : Oct 28, 2019 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 28, 2019 Absolute Date : Oct 28, 2019 Fiscal Impact : No Budgeted : No Recommended Action : Motion to Approve the request to advertise a Public Hearing for the adoption of new School Board Policy 04-50 Medical Marijuana Use by Students Who Are Qualified Patients in Schools. Public Content A Public Hearing will be advertised to receive public input and consider approval on the proposed revised School Board Policy 04-50 Medical Marijuana Use by Students Who Are Qualified Patients in Schools. This proposed policy is in compliance with section 1006.062, Florida Statutes, requiring each school district school board to adopt a policy and procedure for allowing a student who is a qualified patient, as defined in §381.986, to use marijuana obtained pursuant to that section by allowing the qualified patient access to medical marijuana at school if necessary under policy guidelines. For additional information, please contact Teri Schroeder, 833-3105. File Attachments 04-50 Medical Marijuana CJM v. 10-10-19.pdf (27 KB) MIS 6043 Authorization Form.pdf (53 KB) Letter from FLDOE re Medical Marijuana 10.3.19.pdf (634 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.7 Request to advertise a Public Hearing for adoption of revised  School Board Policy 06-33 Administrative Leave, Suspension and Dismissal of Employees, presented by Lee Hale, Assistant Superintendent Human Resources, recommended by the Superintendent for approval. Meeting : Oct 28, 2019 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the request to advertise a Public Hearing for adoption of revised School Board Policy 06-33 Administrative Leave, Suspension and Dismissal of Employees. Public Content A Public Hearing will be advertised to receive public input and consider approval on the proposed revised School Board Policy 06-33 Administrative Leave, Suspension and Dismissal of Emloyees. The revisions made to School Board Policy 06-33 are to notify employees whose employment has ended of their responsibilities to collect personal items or property. This policy will also notify these individuals of the District's procedures for handling personal items or property that left in their possession. For additional information, please contact Dr. Hale, 833-5801. File Attachments 06-33 Administrative Leave - redlined 10-21-2019.pdf (116 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.8 Organizational Restructure (Computer and Handheld Technician)- MIS-IT, presented by Eric Mitchell, Director, MIS and Instructional Technology, and approved by the Superintendent for approval. Meeting : Oct 28, 2019 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 28, 2019 Absolute Date : Oct 28, 2019 Fiscal Impact : Yes Dollar Amount : $7,935.00 Budgeted : Yes Recommended Action : Motion to approve the Organizational Restructure (Computer and Handheld Technician) - MIS-IT. Public Content Requesting Organizational Restructure 1. Eliminate a Computer & Handheld Technician 12- Month 2. Add a IT Technician 12 -month position 3. Add a Courier Services Delivery Personnel 12-Month Total Projected Annual Cost = $7,935 File Attachments Courier Position Restructure.pdf (18 KB) Restructure rationale.pdf (36 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.9 Request to advertise a Public Hearing for adoption of a new job description IT Field Technician, MIS, presented by Lee Hale, Assistant Superintendent Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 28, 2019 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the request to advertise a Public Hearing for adoption of a new job description for IT Field Technician. Public Content A Public Hearing will be advertised to receive public input and consider approval on the proposed new job description IT Field Technician. This new job description is requested to replace a position that is no longer necessary on the Professional/Technical salary schedule. With the creation of this new job description the position would be on the Educational Support salary schedule. For additional information, please contact Dr. Hale, 850-833-5801. File Attachments IT Field Technician.pdf (350 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.10 Budget Amendment #1 - Fiscal Year 2019-2020 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 28, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,860,505.53 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #1 - Fiscal Year 2019- 2020 Public Content On September 9, 2019, the School Board adopted the budget for fiscal year 2019-2020. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of September 2019: General Fund $ 976,570.83 Debt Service Funds 0.00 Capital Projects Funds 770,831.62 Other Special Revenue Funds - Federal 99,049.63 Other Special Revenue Funds - Food Service 14,053.45 Total - All Funds $1,860,505.53 File Attachments !BA 01 - Sept 2019.pdf (1,453 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.11 Monthly Financial Statement for September 2019 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 28, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for September 2019 Public Content The financial statement for the month ending September 30, 2019, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financials - 2019-09-30.pdf (724 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.12 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 28, 2019 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 10-28-19.pdf (18 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.13 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 28, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $8,436.16 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2019-10-28.pdf (442 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.14 Payroll Warrant Register and Accounts Payable Warrant Register for September 2019, totaling $24,268,678.04; and Bank Transfers for September 2019, totaling $6,465,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 28, 2019 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $24,268,678.04 and Bank Transfers in the amount of $6,465,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for September 2019, totaling $24,268,678.04; and Bank Transfers for September 2019, totaling $6,465,000.00. File Attachments 03 - MIS 3478 - Warrant Register - September 2019.pdf (557 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.15 ITB 20-02 Site Improvements- Time and Material-District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 28, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the committee's recommendation to award ITB 20-02 Site Improvements-Time and Material-District Wide to Cole Services, Inc., and Insite Contractors, Inc. based on fixed pricing, effective through October 28, 2024. Public Content Request approval of the committee's recommendation to award ITB 20-02 Site Improvements-Time and Material-District Wide to Cole Services, Inc. and Insite Contractors, Inc. based on fixed pricing. Funds will be paid from General Funds. The five (5) year contract is effective through October 28, 2024. Copies of the award tabulation and bid are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services at (850) 689-7159. File Attachments ITB_20-02TAB.pdf (17 KB) ITB 20-02.pdf (1,559 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.16 Tag-On Bid Purchase Over $25,000: International Restaurant Distributors, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 28, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $97,212.38 Budgeted : Yes Budget Source : Federal Funds, Project 0511 NSLP Equip Asst Grant Recommended Action : Motion to approve the purchases of kitchen equipment from International Restaurant Distributors, Inc. in the amount of $97,221.38 for Pryor Middle School and Wright Elementary School. Public Content Request approval to purchase kitchen equipment from International Restaurant Distributors, Inc. in the amount of $97,221.38 for Pryor MS and Wright ES. Purchases are made through Osceola County School Board Tag-On Bid SDOC-18-B-073-LH. School Food Service was awarded the funds for these purchases by Florida Department of Agriculture and Consumer Services and will be paid from Federal Funds, Project 0511 NSLP Equip Asst Grant. Copies of the quotes are attached. For additional information, please contact Steve Anderson, Program Director, School Food Service at (850) 301-3008. File Attachments Okaloosa__Pryor_MS_Hot_Well_Serving_Line_B_Grant_2019.pdf (169 KB) Okaloosa__Pryor_MS_Hot_Well_Serving_Line_A_Grant_2019.pdf (169 KB) Okaloosa_Pryor_MS_Cold_Serving_Line_A_Grant_2019.pdf (177 KB) Okaloosa_Pryor_MS_Combi_Gas_Grant_2019.pdf (203 KB) Okaloosa_Pryor_MS_Cold_Serving_Line_B_Grant_2019.pdf (177 KB) Okaloosa_Wright_ES_Cold_Serving_Line_A_Grant_2019.pdf (190 KB) Okaloosa_Wright_ES_Cold_Serving_Line_B_Grant_2019.pdf (190 KB) Okaloosa_Wright_ES_Freezer_A_Grant_2019.pdf (147 KB) Okaloosa_Wright_ES_Freezer_B_Grant_2019.pdf (148 KB) Okaloosa_Wright_ES_Hot_Well_Serving_Line_Grant_2019.pdf (168 KB) Okaloosa_Wright_ES_Milk_Cooler_A_Grant_2019.pdf (137 KB) Okaloosa_Wright_ES_Milk_Cooler_B_Grant_2019.pdf (137 KB) Okaloosa_Wright_ES_Refrigerator_A_Grant_2019.pdf (146 KB) Okaloosa_Wright_ES_Refrigerator_B_Grant_2019.pdf (146 KB) Grant IRD Equipment Purchases.pdf (80 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.17 Tag-On Bid Purchase Over $25,000: WTI, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 28, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $37,543.19 Budgeted : Yes Budget Source : Capital Funds, Project 0322 District Wide Roofing Recommended Action : Motion to approve the proposals from WTI to remove exiting gutter and replace with new gutters at Choctawhatchee High School in the amount of $19,371.21, and Elliott Point Elementary School, in the amount of $18,171.98 for a total of $37,543.19. Public Content Request approval of the proposals from WTI to remove exiting gutter and replace with new gutters at Choctawhatchee HS in the amount of $19,371.21 and Elliott Point ES in the amount of $18,171.98 for a total of $37,543.19. Work will be done through AEAP Tag-On Bid IFB 017-F. Funds will be paid from Capital Funds, Project 0322 District Wide Roofing. Copies of the proposals are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments CHOCTAW PROPOSAL.pdf (587 KB) ELLIOTT POINT PROPOSAL.pdf (468 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.18 Exempted Purchase Over $25,000: Maxscholar, presented by Vince Windham, Program Director,  Purchasing and recommended by the Superintendent for approval. Meeting : Oct 28, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $20,000.00 Budgeted : Yes Budget Source : Federal Project 0415 Title IV - SS & AEG, Project 0450 Title II - Part A; and General Funds, Project 6123 Reading Instruction Recommended Action : Motion to approve the additional purchases of Professional Development, Software and materials from Maxscholar not to exceed $20,000.00. Public Content Request approval of the additional purchases of Professional Development, Software and materials from Maxscholar not to exceed $20,000.00. A purchase request totaling $145,733.00 was previously approved by the School Board on July 8, 2019. Since that date, additional materials were needed and additional quotes were received in the total amount of $15,775.00. Copies of the quotes are attached. Funding will be paid from Federal Project 0415 Title IV - SS & AEG, Project 0450 Title II - Part A; and General Funds, Project 6123 Reading Instruction. For additional information, please contact Sheila Lightbourne, Assistant Superintendent, Curriculum and Instruction, (850) 833-3124. File Attachments MAXSCHOLAR.pdf (59 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.19 Agreement between the Florida Department of Education and the Okaloosa County School District on the District's data access of the Florida Schools Safety Portal, submitted by Danny Dean, Specialist, Safe Schools, and recommended by the Superintendent for approval. Meeting : Oct 28, 2019 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 28, 2019 Absolute Date : Oct 28, 2019 Fiscal Impact : No Budgeted : No Budget Source : N/A Recommended Action : Motion to approve Agreement between the Florida Department of Education and the Okaloosa County School District on the District's data access of the Florida Schools Safety Portal. Public Content This is an agreement required by the Florida Department of Education pertaining to the requirements of Florida Statutes, SB7030 and the use of data by the Threat Assessment Teams (TAT). Due to security concerns the section of this agreement entitled Exhibit A, which outlines security requirements, has been pulled from the public view. For additional information to the board we've also included the Florida Schools Safety Portal Individual User Data Access and Use Agreement which will have to be signed by all TAT members. For additional information, please contact Eric Mitchell, 689-7153. File Attachments FSSP Individual User Access and Use Agreement - FINAL (9.6.19).pdf (69 KB) Exhibit B.pdf (15 KB) FSSP School District Access and Use Agreement.pdf (55 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.20 Florida Safe Schools Assessment Tool District Best Practices, presented by Danny Dean, Specialist, Safe Schools, and recommended by the Superintendent for approval. Meeting : Oct 28, 2019 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 28, 2019 Absolute Date : Oct 28, 2019 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the 2019-2020 Florida Safe Schools Assessment Tool District Best Practices that will be sent to the Florida Department of Education. Public Content The Florida Safe Schools Assessment Tool District Best Practices is a self assessment of the Okaloosa County School District's safety and security practices. This annual report assesses safety policies and procedures currently in place within multiple departments of the School District. For additional information, contact Danny Dean at 689-7117. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.21 Application to State of Florida for an Educational Facilities Security Grant - Senate Bill 2500, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Oct 28, 2019 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 28, 2019 Absolute Date : Oct 28, 2019 Recommended Action : Motion to approve the Application to State of Florida for an Educational Facilities Security Grant - Senate Bill 2500 in the amount of $554,387.00. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.22 Sale and Disposal of Surplus Property, presented by Steve Bolton, Program Director, Maintenance, and recommended by the Superintendent for approval. Meeting : Oct 28, 2019 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 28, 2019 Absolute Date : Oct 28, 2019 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus lists dated October 28, 2019. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated October 28, 2019. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-7159. File Attachments Surplus Property list for October 28, 2019 Board Meeting.pdf (422 KB) Surplus Property Food Services list for October 28, 2019 Board Meeting.x....pdf (396 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.23 Donation of surplus school buses donated from Escambia County School District to Okaloosa County School District, presented by Jay McInnis, Program Director, Transportation, and recommended by the Superintendent for approval. Meeting : Oct 28, 2019 - Regular Meeting Type : Action (Consent) Budgeted : No Recommended Action : Motion to approve the donation of surplus school buses from Escambia County School District to Okaloosa County School District. Public Content For further information please contact Jay McInnis at 833-4162. File Attachments Escambia County-Donation Surplus Buses - 10-21.pdf (422 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley.  Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.24 PACT License Agreement between School Board of Okaloosa County and Home Builders Institute to provide services to students in the CTE programs in Okaloosa County for the 2019-2020 school year, presented by April Branscome, CTE Specialist, and recommended by the Superintendent for approval. Meeting : Oct 28, 2019 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 28, 2019 Absolute Date : Oct 28, 2019 Fiscal Impact : Yes Dollar Amount : $2,000.00 Budgeted : Yes Budget Source : Perkins Grant Recommended Action : Motion to approve the PACT License Agreement between the School Board of Okaloosa County and Home Builders Institute for Career and Technical Education, to provide career skills training curriculum to students in electricity (Crestview High School) and carpentry (Laurel Hill School and Baker School) programs for the 2019- 2020 school year. Public Content The Home Builders Institute (HBI) is an organization that provides career skills training curriculum, specifically PACT (Pre-Apprenticeship Certified Training), to students in trade programs within the school district. This PACT License Agreement will allow our instructors to receive the necessary training to become PACT certified instructors and will provide the curriculum and resources to train our students for the 2019-2020 school. Please contact April Brnascome for additional information, 833-5858. File Attachments 2019-2020 PACT License Agreement.pdf (977 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.25 Military-Connected Schools Initiative 2019-2020 Grant Application, presented by Tami Ellis, Specialist, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Oct 28, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $20,000.00 Budgeted : Yes Budget Source : Military-Connected Schools Initiative Grant Recommended Action : Motion to approve the Military- Connected Schools Initiative 2019- 2020 Grant Application. Public Content Okaloosa County School District (Eglin AFB) As a partner with the Okaloosa County School District, Edmentum collaborated with district and school leadership to determine the identified needs and schools to be supported for school year 2019-2020. Edmentum's capabilities to be deployed include the Exact Path and Study Island. Edmentum will be partnering with the Okaloosa County School District to support one low-performing elementary school. Exact Path will be implemented as a math intervention and enrichment solution for personalized, adaptive learning support, in pursuit of student success and academic growth. Study Island will be utilized as an instructional tool to support standards of proficiency through practice and preparation for math, ELA, and science. The Florida Military-Connected School Initiative in the Okaloosa County School District will cost approximately $20,000. Solution implementation and professional services will be provided throughout the school year. For more information please contact Tami Ellis at 833-4122. File Attachments Schedule of Deliverables (PPA) Okaloosa Co School District 10.15.pdf (556 KB) Budget Narrative.pdf (105 KB) Okaloosa Co School District MCS SI EP.pdf (116 KB) Application.pdf (1,641 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.26 2019-2020 SAC Membership for Okaloosa County Schools, presented by Ann Flanagan, Specialist, Staff Development and Reading, and recommended by the Superintendent for approval. Meeting : Oct 28, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the 2019-2020 SAC Membership for Okaloosa County Schools. Public Content School Advisory Councils are required to submit their membership annually and have it School Board approved. For additional information please contact Ann Flanagan at 833-9312. File Attachments SAC Documentation Lewis through Wright.pdf (4,795 KB) SAC Membership Documentation Antioch to Laurel Hill.pdf (4,417 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.27 Course Adoptions for the 2019- 2020 School Year, presented by Denise Berry, Specialist, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Oct 28, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve additional course adoptions for all high schools for the 2019-2020 School Year. Public Content Course titles, course numbers, credits, requested weighting and rational for course adoptions and weighing is attached. For more information, please contact Denise Berry at 833-3193. File Attachments REV 2019-2020 Course Adoption Request Financial Literacy.pdf (154 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.28 Course Adoption for Crestview High School for the 2019-2020 School Year, presented by Denise Berry, Specialist, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Oct 28, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve course code adoption for Crestview High School for the 2019-2020 school year. Public Content Request to adopt the attached course. Course title, course number, credit, requested weighting, and rational for course adoption and weighting is attached. For more information, please contact Denise Berry at 850-833-3193. File Attachments 2019-20 Req for Course Adoption Nursing Assistant 3 .pdf (159 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Oct 28, 2019 - Regular Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 103164 106298 109616 106561 For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.2 Deferred Retirement Option Program (DROP), presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Oct 28, 2019 - Regular Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). EMPLOYEE NAME POSITION LOCATION DROP START DATE Young, Theresa Teacher Plew ES 10/1/2019 Spitznagel, Marcella Teacher Plew ES 11/1/2019 Nichols, Michael Leaderman Maintenance 12/1/2019 Atkins Sr., Timothy Frozen Lead Custodian Shoal River Middle School 10/1/2019 Debrady, Laura Library Assistant Wright Elementary 10/1/2019 For more information, contact Lee Hale at 850-833-5801 9. Superintendent's Human Resources Recommendations Subject : 9.3 Cleared certification requirements and issuance of contracts for the 2019- 2020 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Oct 28, 2019 - Regular Meeting Type : Action Recommended Action : Motion to approve the issuance of contracts for the 2019-2020 school year. Public Content The attached list of teachers have cleared their certification requirements and are eligible to receive their contracts for the 2019-2020 school year. Therefore, it is the recommendation of the Superintendent they receive their contracts. Please contact Karen Peek for additional information, 833-5857. File Attachments Cleared 10-28-2019.pdf (59 KB) Motion & Voting Motion to approve the issuance of contracts for the 2019-2020 school year. Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.4 Out-of-Field Report for the 2019- 2020 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Oct 28, 2019 - Regular Meeting Type : Action Recommended Action : Motion to approve the Out-of-Field Report for the 2019-2020 school year. Public Content Teachers who are not teaching in their area of certification are considered out-of-field. The attached list of teachers are those teachers who are currently not teaching in their certified area. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Karen Peek for additional information, 833-5857. File Attachments Out-of-Field Board Approval Report for 10-28-2019 Board Mtg - Final_2.pdf (88 KB) Motion & Voting Motion to approve the Out-of-Field Report for the 2019-2020 school year. Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.5 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 28, 2019 - Regular Meeting Type : Action Preferred Date : Oct 28, 2019 Absolute Date : Oct 28, 2019 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments October 28, 2019 Separations Board Report, Public.pdf (40 KB) Motion & Voting Motion to approve employee separations. Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.6 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 28, 2019 - Regular Meeting Type : Action Preferred Date : Oct 28, 2019 Absolute Date : Oct 28, 2019 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments October 28, 2019 Instructional New Hire Board Report.pdf (210 KB) October 28, 2019 Support Personnel New Hire Board Report.pdf (210 KB) October 28, 2019 Substitute New Hire Board Report.pdf (12 KB) Motion & Voting Motion to approve personnel recommendations. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.7 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 28, 2019 - Regular Meeting Type : Action Preferred Date : Oct 28, 2019 Absolute Date : Oct 28, 2019 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801. File Attachments October 28, 2019 Transfer Board Report.pdf (220 KB) Motion & Voting Motion to approve employee transfers. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.8 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 28, 2019 - Regular Meeting Type : Action Preferred Date : Oct 28, 2019 Absolute Date : Oct 28, 2019 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Larneetra Jones, Bob Sikes Elementary, .5 hrs Kelley Jagielski, Southside Primary, 1.25 hrs Sarah Harris, Kenwood Elementary, 33.75 hrs Dorinda Stewart, Silver Sands School. 4.5 hrs For more information, contact Lee Hale at 850-833-5801. Motion & Voting Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Motion by Dewey Destin, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.9 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 28, 2019 - Regular Meeting Type : Action Preferred Date : Oct 28, 2019 Absolute Date : Oct 28, 2019 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. Motion & Voting Motion to approve leave without pay. Motion by Dewey Destin, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 10. Discussion Agenda Subject : 10.1 Charter School Contract between the School Board of Okaloosa County, Florida, and Destin High School, Inc., presented by Ann Flanagan, Specialist, Staff Development and Reading, and recommended by the Superintendent for approval. Meeting : Oct 28, 2019 - Regular Meeting Type : Action Preferred Date : Oct 28, 2019 Absolute Date : Oct 28, 2019 Recommended Action : Motion to approve the Charter School Contract between the School Board of Okaloosa County, Florida, and Destin High School, Inc., commencing July 1, 2020 and ending June 30, 2025. Public Content The initial term of this Charter Between the School Board of Okaloosa County and Destin High School, Inc. is five years, commencing on the first day of July 2020 and ending on the 30th day of June 2025, and may be renewed as provided for in §1002.33(7)(c)(1), or §1002.331, Florida Statutes. It is aligned with the Florida Standard Charter Contract, Florida Statutory Requirements, and Okaloosa School Board Policy. The contract was also reviewed by the applicable departments of Okaloosa School District and the Destin High School Board. For additional information please contact Ann Flanagan at 850-833-6312. File Attachments 10-18-19 final Charter School Contract - DHS, Inc..pdf (31,505 KB) Motion & Voting Motion to approve the Charter School Contract between the School Board of Okaloosa County, Florida, and Destin High School, Inc., commencing July 1, 2020 and ending June 30, 2025. Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 10. Discussion Agenda Subject : 10.2 Items Moved from the Consent Agenda (if any) Meeting : Oct 28, 2019 - Regular Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Oct 28, 2019 - Regular Meeting Type : Action, Information 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Oct 28, 2019 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Out-of-State Student Trip Requests approved by the Superintendent Meeting : Oct 28, 2019 - Regular Meeting Type : Information Public Content The attached list of out-of-state student trip requests have been approved by the Superintendent. File Attachments 10-28-2019 Out-of-State Student Field Trips.pdf (141 KB) 14. Superintendent's Business Subject : 14.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Oct 28, 2019 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Oct 28, 2019 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Oct 28, 2019 - Regular Meeting Type : Information 17. Public Hearing Subject : 17.1 Public Hearing for adoption of revised School Board Policy 04-28 Emergency Operations/School Safety and Security, presented by Danny Dean, Specialist, Safe Schools, and recommended by the Superintendent for approval. Meeting : Oct 28, 2019 - Regular Meeting Type : Action Preferred Date : Oct 28, 2019 Absolute Date : Oct 28, 2019 Recommended Action : Motion to approve the adoption of revised School Board Policy 04-28 Emergency Operations/School Safety and Security. Public Content A public hearing will be held to receive public input and consider approval of revised School Board Policy 04-28 Emergency Operations/School Safety and Security. Revisions would update the current policy and procedures to be consistent with the provisions of Florida law, to guide District and school administrators and other personnel in their implementation of safety and security plans, programs and best practices throughout the District. For additional information, please contact Danny Dean, 833-7127. File Attachments 04-28 Emergency Operations - Red Line Revisions.pdf (153 KB) Motion & Voting Motion to approve the adoption of revised School Board Policy 04-28 Emergency Operations/School Safety and Security. Motion by Tim Bryant, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 18. Adjournment Subject : 18.1 Adjournment of the meeting by the Chairman Meeting : Oct 28, 2019 - Regular Meeting Type : 19. Public Notices Subject : 19.1 Notice of Attorney-Client Session Meeting : Oct 28, 2019 - Regular Meeting Type : Information Public Content The School Board of Okaloosa County will have a Special Meeting for the purpose of conducting a closed attorney-client session to discuss issues relating to pending litigation in the Circuit Court in and for Okaloosa County, Florida, Case No. 2018 CA 002132 F, on Thursday, October 24, 2019 at 8:15 am. The open portion of the meeting will be conducted at the School District Central Administration Complex, Training Room, Niceville, Florida. The attorney-client portion of the meeting will be closed to the press and public pursuant to Florida law. File Attachments 10-24-2019 Special Mtg - Attorney-Client Session.pdf (105 KB) 19. Public Notices Subject : 19.2 Notice of Student Disciplinary Hearing Meeting : Oct 28, 2019 - Regular Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARING The School Board of Okaloosa County will conduct a Student Disciplinary Hearing on October 24, 2019, beginning at 10:30 a.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. In accordance with Florida law, this hearing may be closed to the press and public at the request of the parents of the affected student. File Attachments 10-24-2019 SDH.pdf (109 KB) 19. Public Notices Subject : 19.3 Notice of Workshop Meeting : Oct 28, 2019 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on October 24, 2019, beginning at 9:00 a.m. This meeting will be open to the press and public. 19. Public Notices Subject : 19.4 Notice of Public Hearing - 6:15 p.m. Meeting : Oct 28, 2019 - Regular Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on (date), beginning at (time) p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. The purpose of the Hearing is to receive public input and consider approval of the following: Revised School Board Policy 04-28 Emergency Operations/School Safety and Security. Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 19. Public Notices Subject : 19.5 Public Notice Meeting : Oct 28, 2019 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.