Okaloosa County School Board — Regular Meeting, December 11, 2023 — reading text

expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of October 2023: Fund Name Fund No. Amount General Fund 1010 $ 650,142.18 Debt Service Funds 2xxx 154.84 Capital Project Funds 3xxx 830,680.03 Other Special Revenue Funds - Federal 42xx/44xx 71,465.00 Other Special Revenue Funds - Miscellaneous (Internal Funds) 49xx 0.00 Other Special Revenue Funds - School Food Service 5020 17,884.93 Internal Service Funds (Self-Insured Medical) 7xxx 0.00 Total - All Funds $1,570,326.98 File Attachments !BA 02 - Oct 2023.pdf (1,524 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.11 Monthly Financial Statement for October 2023 presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 11, 2023 Absolute Date : Dec 11, 2023 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for October 2023. Public Content The financial statement for the month ending October 31, 2023, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financial Statement 2023-10.pdf (842 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.12 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bill Summary 12.11.2023.pdf (75 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.13 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $4,600.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2023-12-11.pdf (112 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.14 Payroll Warrant Register and Accounts Payable Warrant Register totaling $40,243,791.07; Self Health Insurance Claims and Fees totaling $3,165,545.53; and Bank Transfers totaling $0.00 for October 2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $40,243,791.07, Self- Health Insurance Claims and Fees in the amount of $3,165,545.53, and Bank Transfers in the amount of $0.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register totaling $40,243,791.07; Self Health Insurance Claims and Fees totaling $3,165,545.53; and Bank Transfers totaling $0.00 for October 2023 are being presented to the School Board. File Attachments 04 - MIS 3478 - Warrant Register - October 2023.pdf (162 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.15 Approval of Hanover Insurance Group/FSBIT Full Release & Assignment in Claim No. 00- 00040439 and Reimbursement of Bruner Middle School Internal Funds presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 11, 2023 Absolute Date : Dec 11, 2023 Fiscal Impact : Yes Dollar Amount : $59,466.82 Budgeted : Yes Budget Source : Insurance Company Reimbursement ($46,755.98) and General Fund ($12,710.84) Recommended Action : Motion to approve Hanover Insurance Group/FSBIT Full Release & Assignment in Claim No. 00- 00040439 and reimbursement of Bruner Middle School Internal Funds. Public Content