Okaloosa County School Board — Regular Meeting, December 11, 2023

Monday, December 11, 2023 Regular Meeting School District Central Administration Complex Niceville, Florida Training Room 6:00 p.m. Moment of Silence Pledge of Allegiance led by Tim Bryant *********************************************** NOTICE: This Board Meeting is being live-streamed for the convenience of the public at the video link above or at https://www.okaloosaschools.com/district/sb/meetings/2023 *********************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Dec 11, 2023 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Dec 11, 2023 - Regular Meeting Type : Action Preferred Date : Dec 11, 2023 Absolute Date : Dec 11, 2023 Recommended Action : Motion to approve the Agenda as amended: Consent Agenda: Added item 7.33 Appropriation of District 1 School Board Member Capital Outlay Funds to Pryor Middle School; added item 7.34 Appropriation of District 2 School Board Member Capital Outlay Funds to Pryor Middle School; added item 7.35 Appropriation of District 3 School Board Member Capital Outlay Funds to Pryor Middle School; added item 7.36 Appropriation of District 4 School Board Member Capital Outlay Funds to Pryor Middle School; added item 7.37 Voluntary Prekindergarten Curriculum Expansion Reimbursement Grant. Superintendent’s Human Resources Recommendations: Deleted item 8.7 Employee Termination. Motion & Voting Motion to approve the Agenda as amended: Consent Agenda: Added item 7.33 Appropriation of District 1 School Board Member Capital Outlay Funds to Pryor Middle School; added item 7.34 Appropriation of District 2 School Board Member Capital Outlay Funds to Pryor Middle School; added item 7.35 Appropriation of District 3 School Board Member Capital Outlay Funds to Pryor Middle School; added item 7.36 Appropriation of District 4 School Board Member Capital Outlay Funds to Pryor Middle School; added item 7.37 Voluntary Prekindergarten Curriculum Expansion Reimbursement Grant. Superintendent’s Human Resources Recommendations: Deleted item 8.7 Employee Termination. Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 3. Recognitions Subject : 3.1 Recognition of Okaloosa County STEMM Academy for being nationally recognized as a Blue Ribbon School, presented by Jim Bagby on behalf of Congressman Gaetz Office and Marcus Chambers, Superintendent. Meeting : Dec 11, 2023 - Regular Meeting Type : Recognition Public Content Mr. Jim Bagby from Congressman Gaetz Office will present a Congressional Record to Okaloosa STEMM Academy for their national recognition of being a Blue Ribbon School and their outstanding State ranking. Mr. Chambers and School Board Members will also recognize Okaloosa STEMM Academy for their national recognition for being a Blue Ribbon School. Information about the National Blue Ribbon Schools Program: The National Blue Ribbon Schools Program, administered by the U.S. Department of Education, is a prestigious recognition that celebrates schools for their exceptional commitment to academic excellence. STEMM is one of only 13 schools in Florida and one of 353 schools in the nation. This achievement is a testament to the unwavering dedication of our students, educators, families, and the broader community in creating an environment where students are intellectually curious, critical thinkers, and creative problem solvers. Students are thriving at STEMM. This recognition not only highlights the hard work and dedication of our students but also acknowledges the outstanding efforts put forth by our incredible teachers and staff. It is a reflection of the strong partnerships we have formed with parents and the support we receive from our community stakeholders. We extend our heartfelt gratitude to everyone who has played a part in this success. File Attachments STEMM Academy Blue Ribbon.pdf (171 KB) 3. Recognitions Subject : 3.2 Recognition of Fort Walton Beach High School's JROTC program on being the recipient of a $5,000 donation from Forever Warriors, presented by Tiffany Orner, Forever Warriors. Meeting : Dec 11, 2023 - Regular Meeting Type : Recognition Public Content Fort Walton Beach High School will be presented a $5,000 check from Forever Warriors. FW was invited by United Fidelity Bank (UFB) to support the FWBHS JROTC for their Military Appreciation Football Game. While meeting with UFB and the JROTC Leadership I asked the JROTC Leadership if there were any issues or needs for the JROTC Students. They shared with me the need for funding since DOD pulled funding for JROTC Fieldtrips this school year. I asked the size of that financial loss and they said something between $4,000 - $5,000. Forever Warriors goal is not to change the game, but rather to equip you with the tools necessary to succeed. We aim to augment existing military community programs by highlighting them and even bringing awareness to the public about any gaps in resources. Our ever-growing list of vetted, top-notch resources provides a safe haven and a unique experience for military members, veterans, and their families alike. At Forever Warriors, community is paramount, and no one should ever feel alone. We recognize the stigma surrounding seeking help and are committed to breaking down any barriers that may exist. No topic is off-limits for us, and we share our knowledge and experience because we genuinely care. 4. Administrative Personnel Appointments Subject : 4.1 Appointment of Principal, Pryor Middle School, recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of Jason McClelland to the position of  Principal, Pryor Middle School. Motion & Voting Motion to approve the appointment of Jason McClelland to the position of Principal, Pryor Middle School. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 4. Administrative Personnel Appointments Subject : 4.2 Appointment of Principal, Fort Walton Beach High School, recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of Lindsey Smith, to the position of Principal, Fort Walton Beach High School. Motion & Voting Motion to approve the appointment of Lindsey Smith to the position of Principal, Fort Walton Beach High School. Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 5. Public Comment - Agenda Items Only (Blue Card) Subject : 5.1 Members of the public desiring to address the School Board regarding Agenda items only - Form MIS 5241 Discussion of Agenda Items (Blue Card) Meeting : Dec 11, 2023 - Regular Meeting Type : Information 6. Committee and Staff Reports Subject : 6.1 In-County Travel paid for October 2023, presented by Julie Perry, Chief Financial Officer. Meeting : Dec 11, 2023 - Regular Meeting Type : Report Public Content In-County Travel paid for October 2023, presented by Julie Perry, Chief Financial Officer. File Attachments In-County Travel Summary 12.11.2023.pdf (73 KB) 6. Committee and Staff Reports Subject : 6.2 Out of County Travel paid for October 2023, presented by Julie Perry, Chief Financial Officer. Meeting : Dec 11, 2023 - Regular Meeting Type : Report Public Content Out of County Travel paid for October 2023, presented by Julie Perry, Chief Financial Officer. File Attachments Out-of-County Travel Summary 12.11.2023.pdf (60 KB) 6. Committee and Staff Reports Subject : 6.3 Career & Technical Education Update, presented by April Branscome, Program Director, Career & Technical Education Meeting : Dec 11, 2023 - Regular Meeting Type : Information,Presentation Public Content April Branscome will provide an update on various topics related to Career & Technical Education. 6. Committee and Staff Reports Subject : 6.4 Quarterly Progress Report of the Sales Tax Citizens' Oversight Committee, presented by Jason Belcher, Committee Chairman Meeting : Dec 11, 2023 - Regular Meeting Type : Information 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Dec 11, 2023 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Organizational Meeting of November 13, 2023; Minutes of the Workshop Meeting of November 13, 2023; Minutes of the Regular Meeting of November 13, 2023, recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 11, 2023 Absolute Date : Dec 11, 2023 Recommended Action : Motion to approve the Minutes of the Organizational Meeting of November 13, 2023; Minutes of the Workshop Meeting of November 13, 2023; Minutes of the Regular Meeting of November 13, 2023. File Attachments 11-13-2023 Organizational Session - DRAFT.pdf (107 KB) 11-13-2023 Workshop - DRAFT.pdf (147 KB) 11-13-2023 Meeting - DRAFT.pdf (147 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.3 Appropriation of District 1 School Board Member Capital Outlay Funds to Northwood Elementary School for classroom flooring in the amount of $3,000.00, presented by Lamar White and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 11, 2023 Absolute Date : Dec 11, 2023 Fiscal Impact : Yes Dollar Amount : $3,000.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Northwood Elementary School for classroom flooring in the amount of $3,000.00. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Northwood Elementary School for classroom flooring in the amount of $3,000.00. The remaining cost will be paid by District 3 School Board Member Capital Outlay Funds in the amount of $6,717.61; District 4 School Board Member Capital Outlay Funds in the amount of $10,435.22; and District 5 School Board Member Capital Outlay Funds in the amount of $6,717.61. File Attachments Northwood Flooring .pdf (177 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.4 Appropriation of District 3 School Board Member Capital Outlay Funds to Northwood Elementary School for classroom flooring in the amount of $6,717.61, presented by Linda  Evanchyk and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 11, 2023 Absolute Date : Dec 11, 2023 Fiscal Impact : Yes Dollar Amount : $6,717.61 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Northwood Elementary School for classroom flooring in the amount of $6,717.61. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Northwood Elementary School for classroom flooring in the amount of $6,717.61. The remaining cost will be paid by District 1 School Board Member Capital Outlay Funds in the amount of $3,000.00; District 4 School Board Member Capital Outlay Funds in the amount of $10,435.22; and District 5 School Board Member Capital Outlay Funds in the amount of $6,717.61. File Attachments Northwood Flooring .pdf (177 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.5 Appropriation of District 4 School Board Member Capital Outlay Funds to Northwood Elementary School for classroom flooring in the amount of $10,435.22, presented by Tim Bryant and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 11, 2023 Absolute Date : Dec 11, 2023 Fiscal Impact : Yes Dollar Amount : $10,435.22 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Northwood Elementary School for classroom flooring in the amount of $10,435.22. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Northwood Elementary School for classroom flooring in the amount of $10,435.22. The remaining cost will be paid by District 1 School Board Member Capital Outlay Funds in the amount of $3,000.00; District 3 School Board Member Capital Outlay Funds in the amount of $6,717.61; and District 5 School Board Member Capital Outlay Funds in the amount of $6,717.61. File Attachments Northwood Flooring .pdf (177 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.6 Appropriation of District 5 School Board Member Capital Outlay Funds to Northwood Elementary School for classroom flooring in the amount of $6,717.61, presented by Diane Kelley and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 11, 2023 Absolute Date : Dec 11, 2023 Fiscal Impact : Yes Dollar Amount : $6,717.60 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Northwood Elementary School for classroom flooring in the amount of $6,717.61. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Northwood Elementary School for classroom flooring in the amount of $6,717.61. The remaining cost will be paid by District 1 School Board Member Capital Outlay Funds in the amount of $3,000.00; District 3 School Board Member Capital Outlay Funds in the amount of $6,717.61; and District 4 School Board Member Capital Outlay Funds in the amount of $10,435.22. File Attachments Northwood Flooring .pdf (177 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.7 Appointment of Members to the 2024 Sales Surtax Citizens' Oversight Committee, presented by Steve Horton, Deputy Superintendent, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 11, 2023 Absolute Date : Dec 11, 2023 Recommended Action : Motion to approve the appointment of Members to the 2024 Sales Surtax Citizens' Oversight Committee. Public Content The School Board of Okaloosa County is appointing a Citizen’s Oversight Committee (“Committee”) for 2024, with input from the Chambers of Commerce in Okaloosa County to review the expenditure of the proceeds of the Half-Cent Capital Outlay Sales Surtax approved by voters in the general election held on November 3, 2020. The Committee shall make certain that the proceeds of the Sales Surtax are being used in accordance with School Board Resolution 20-01, dated March 30, 2020, and will make quarterly reports to the School Board and the public regarding the use of the proceeds of the Tax and the status of all projects financed by sales tax proceeds. All meetings of the Committee will be open to the public. For additional information, please contact Steve Horton, 689-7117. File Attachments Resolution 21-01.pdf (12,339 KB) Citizens Oversight Committee Membership - 2024.pdf (109 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.8 Resolution 23-12 A Resolution of the School Board of Okaloosa County, Florida, Addressing the Boundaries of the School Board Member Residence Areas, presented by Steve Horton, Deputy Superintendent, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 11, 2023 Absolute Date : Dec 11, 2023 Recommended Action : Motion to approve Resolution 23-12 A Resolution of the School Board of Okaloosa County, Florida, Addressing the Boundaries of the School Board Member Residence Areas. Public Content Approval is requested for Resolution 23-12. The Resolution adjusts School Board Member Residence Areas as provided in Florida Statute and brings the difference in population count between residence areas to less than 2% based on the most recent US Census data. This Resolution shall take effect immediately upon adoption and all previous resolutions adopting or identifying School Board Member Residence Areas are repealed and replaced in their entireties. Please contact Steve Horton for additional information, 689-7117. File Attachments Resolution 23-12 Election Districts.pdf (768 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.9 Agreement between Okaloosa County School Board and the State of Florida, Division of Administrative Hearings (DOAH) for Administrative Law Judge Services (ALJ), presented by C. Jeffrey McInnis, Attorney for the School Board, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 11, 2023 Absolute Date : Dec 11, 2023 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Agreement between Okaloosa County School Board and the State of Florida, Division of Administrative Hearings (DOAH) for Administrative Law Judge Services (ALJ). Public Content The Division of Administrative Hearings (DOAH) has added a new provision regarding the confidentiality of student records to the Administrative Law Judge Services Contract and has increased the rate for services. File Attachments DOAH Agreement December 2023.pdf (531 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.10 Budget Amendment #2 - Fiscal Year 2023-2024 presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 11, 2023 Absolute Date : Dec 11, 2023 Fiscal Impact : Yes Dollar Amount : $1,570,326.98 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #2 - Fiscal Year 2023- 2024. Public Content On September 11, 2023, the School Board adopted the budget for fiscal year 2023-2024. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of October 2023: Fund Name Fund No. Amount General Fund 1010 $ 650,142.18 Debt Service Funds 2xxx 154.84 Capital Project Funds 3xxx 830,680.03 Other Special Revenue Funds - Federal 42xx/44xx 71,465.00 Other Special Revenue Funds - Miscellaneous (Internal Funds) 49xx 0.00 Other Special Revenue Funds - School Food Service 5020 17,884.93 Internal Service Funds (Self-Insured Medical) 7xxx 0.00 Total - All Funds $1,570,326.98 File Attachments !BA 02 - Oct 2023.pdf (1,524 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.11 Monthly Financial Statement for October 2023 presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 11, 2023 Absolute Date : Dec 11, 2023 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for October 2023. Public Content The financial statement for the month ending October 31, 2023, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financial Statement 2023-10.pdf (842 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.12 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bill Summary 12.11.2023.pdf (75 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.13 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $4,600.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2023-12-11.pdf (112 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.14 Payroll Warrant Register and Accounts Payable Warrant Register totaling $40,243,791.07; Self Health Insurance Claims and Fees totaling $3,165,545.53; and Bank Transfers totaling $0.00 for October 2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $40,243,791.07, Self- Health Insurance Claims and Fees in the amount of $3,165,545.53, and Bank Transfers in the amount of $0.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register totaling $40,243,791.07; Self Health Insurance Claims and Fees totaling $3,165,545.53; and Bank Transfers totaling $0.00 for October 2023 are being presented to the School Board. File Attachments 04 - MIS 3478 - Warrant Register - October 2023.pdf (162 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.15 Approval of Hanover Insurance Group/FSBIT Full Release & Assignment in Claim No. 00- 00040439 and Reimbursement of Bruner Middle School Internal Funds presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 11, 2023 Absolute Date : Dec 11, 2023 Fiscal Impact : Yes Dollar Amount : $59,466.82 Budgeted : Yes Budget Source : Insurance Company Reimbursement ($46,755.98) and General Fund ($12,710.84) Recommended Action : Motion to approve Hanover Insurance Group/FSBIT Full Release & Assignment in Claim No. 00- 00040439 and reimbursement of Bruner Middle School Internal Funds. Public Content Requested approval of Hanover Insurance Group/Florida School Board Insurance Trust (FSBIT) Full Release & Assignment in Claim No. 00-00040439 and reimbursement of Bruner Middle School Internal Funds in the amount of $59,466.82. File Attachments FSBIT Release Bruner MS Internal Funds 2023-11.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.16 Authorization to appropriate Federal Impact Aid Funds (2024 Payment #1) and make a payment in the amount of $72,340.00 to Charter Schools, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 11, 2023 Absolute Date : Dec 11, 2023 Fiscal Impact : Yes Dollar Amount : $72,340.00 Budgeted : Yes Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Federal Impact Aid Funds (2024 Payment #1) and make a payment in the amount of $72,340.00 to Charter Schools. Public Content The District received its First Voucher for Impact Aid Section 7003 Payments dated November 22, 2023, for the 2024 Claiming Year (Claim Filed January 2023) in the following amounts: Section 7003(b) Basic Support - First Voucher $1,883,467.00 Section 7003(d) Disability Support - First Voucher 126,480.00 Total Increase Due to First Voucher $2,009,947.00 The charter schools have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2024 claiming year. The calculation for the 2024 claiming year is based on the number of eligible student cards submitted during the 2022-2023 school year. The payments to these schools are as follows: Center 9700 - Destin High School $ 5,396.00 Center 9800 - Okaloosa Academy 1,207.00 Center 9805 - NWFSC Collegiate High School 17,208.00 Center 9807 - Liza Jackson Preparatory School 48,529.00 Total $ 72,340.00 File Attachments Agenda - Fed Impact Aid 2024 Pmt 1 2023-12-11.pdf (962 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.17 Authorization to appropriate Federal Impact Aid Funds (2023 Payment #3) and make a payment in the amount of $30,790.00 to Charter Schools, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 11, 2023 Absolute Date : Dec 11, 2023 Fiscal Impact : Yes Dollar Amount : $30,790.00 Budgeted : Yes Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Federal Impact Aid Funds (2023 Payment #3) and make a payment in the amount of $30,790.00 to Charter Schools. Public Content The District received its Third/Final Voucher for Impact Aid Section 7003 Payments dated November 9, 2023, for the 2023 Claiming Year (Claim Filed January 2022) in the following amounts: Section 7003(b) Basic Support - Dated November 9, 2023 $ 4,508,575.00 Less First Voucher - Dated February 13, 2023 (2,007,574.00) Less Second Voucher - Dated March 16, 2023 (1,606,059.00) Equals Increase Due to Third/Final Voucher - Dated November 9, 2023 $ 894,942.00 Section 7003(d) Disability Support - Dated November 9, 2023 $ 362,531.00 Less First Voucher - Dated February 13, 2023 (151,358.00) Less Second Voucher - Dated March 21, 2023 (166,493.00) Equals Increase Due to Third/Final Voucher - Dated November 9, 2023 $ 44,680.00 Section 7003(b) Basic Support - Increase Due to Third/Final Voucher $ 894,942.00 Section 7003(d) Disability Support - Increase Due to Third/Final Voucher 44,680.00 Total Increase Due to Third/Final Voucher $ 939,622.00 The charter schools have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2023 claiming year. The calculation for the 2023 claiming year is based on the number of eligible student cards submitted during the 2021-2022 school year. The payments to these schools are as follows: Center 9700 - Destin High School $ 571.00 Center 9800 - Okaloosa Academy 469.00 Center 9805 - NWFSC Collegiate High School 6,795.00 Center 9807 - Liza Jackson Preparatory School 21,955.00 Total $ 30,790.00 File Attachments Agenda - Fed Impact Aid 2023 Pmt 3 2023-12-11.pdf (1,007 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.18 Tag-On Bid Purchase Over $50,000: Howard Technology Solutions, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $201,314.00 Budgeted : Yes Budget Source : Federal Funds, Project 4401 Title I- Part A Recommended Action : Motion to approve the purchase of Cleartouch technology equipment from Howard Technology in the total amount of $201,314.00. Public Content Request approval to purchase of Cleartouch technology equipment from Howard Technology in the total amount of $201,314.00. The purchase is made through the PAEC Contract #23-165 and funds will be paid from Federal Funds, Project 4401 Title I-Part A. A copy of the quote is attached. For additional information, please contact Amy Dale, Specialist, Title I, at (850) 301-3008. File Attachments HOWARD TECH QUOTE.pdf (272 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.19 Tag-On Bid Purchase Over $50,000: Polar King International, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 11, 2023 Absolute Date : Dec 11, 2023 Fiscal Impact : Yes Dollar Amount : $58,608.98 Budgeted : Yes Budget Source : Federal Fund, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchase of a Walk-In Freezer/Cooler Unit from Polar King International, Inc. in the amount of $58,608.98 for Kenwood Elementary School. Public Content Request approval to purchase a Walk-In Freezer/Cooler Unit from Polar King International, Inc. in the amount of $58,608.98 for Kenwood Elementary School. The purchase is made through Brevard Co. Bid #ITB 19-58-B-NC and funds will be paid from Federal Fund, Project 3510 SFS Contract Exclusions. A copy of the quote is attached. For additional information, please contact Steve Anderson, Program Director, School Food Service, at (850) 301- 3020. File Attachments Polar King Quote.pdf (135 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.20 Tag-On Bid Purchase Over $50,000: Strategic Equipment,  presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 11, 2023 Absolute Date : Dec 11, 2023 Fiscal Impact : Yes Dollar Amount : $489,305.00 Budgeted : Yes Budget Source : Federal Fund, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchase of kitchen equipment from Strategic Equipment for Edwins and Wright Elementary Schools for a total of $489,305.00. Public Content Request approval to purchase kitchen equipment from Strategic Equipment for Edwins Elementary School in the amount of $301,735.00, and Wright Elementary School in the amount of $187,570.00, for a grand total of $489,305.00. Purchases are made through Osceola Contract #SDOC-22-B-077-LH, and funds will be paid from Federal Fund, Project 3510 SFS Contract Exclusions. Copies of the quotes are attached. For additional information, please contact Steve Anderson, Program Director, School Food Services, at (850) 301-3020. File Attachments Strategic Quote 1 Edwins.pdf (207 KB) Strategic Quote 2-Edwins.pdf (395 KB) Strategic Quote 1- Wright-.pdf (207 KB) Strategic Quote 2- Wright.pdf (381 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.21 Renewal of Fuel Purchasing Agreement between The School Board of Okaloosa County, Florida, and Liza Jackson Preparatory School, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the renewal of Fuel Purchasing Agreement between The School Board of Okaloosa County, Florida, and Liza Jackson Preparatory School, Inc., effective December 10, 2023, through December 9, 2024. Public Content Request approval to renew the Fuel Purchasing Agreement between The School Board of Okaloosa County, Florida, and Liza Jackson Preparatory School, Inc. The Agreement allows the Purchaser to purchase fuel as needed from the School Board at one of its fuel pump sites adhering to the Agreement terms and conditions. The Agreement is effective December 10, 2023, through December 9, 2024, and copies of the renewal documents are attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments RENEWAL DOCUMENTS.pdf (385 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.22 Underground Distribution Facilities Installation Agreement between The School Board of Okaloosa County, Florida, and Florida Power & Light Company at Bob Sikes Elementary School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 11, 2023 Absolute Date : Dec 11, 2023 Recommended Action : Motion to approve the Underground Distribution Facilities Installation Agreement between The School Board of Okaloosa County, Florida and Florida Power & Light Company at Bob Sikes Elementary School. Public Content Approval is requested for the Underground Distribution Facilities Installation Agreement between The School Board of Okaloosa County, Florida and Florida Power & Light Company at Bob Sikes Elementary School at zero ($0.00) cost to the District. This agreement will provide a new underground electrical service for the new cafetorium at Bob Sikes Elementary School funded through Program 6 Task Order #12 - District-Wide Sales Tax Construction Projects that was approved on February 22, 2021. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments Bob Sikes ES - FPL UG Agreement.pdf (729 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.23 Underground Distribution Facilities Installation Agreement between The School Board of Okaloosa County, Florida, and Florida Power & Light Company at Ruckel Middle School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 11, 2023 Absolute Date : Dec 11, 2023 Recommended Action : Motion to approve the Underground Distribution Facilities Installation Agreement between The School Board of Okaloosa County, Florida and Florida Power & Light Company at Ruckel Middle School. Public Content Approval is requested for the Underground Distribution Facilities Installation Agreement between The School Board of Okaloosa County, Florida and Florida Power & Light Company at Ruckel Middle School at zero ($0.00) cost to the District. This agreement will provide a new underground electrical service for the new cafetorium at Ruckel Middle School funded through Program 6 Task Order #12 - District- Wide Sales Tax Construction Projects that was approved on February 22, 2021. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments Ruckel MS - FPL UG Agreement.pdf (174 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.24 Underground Distribution Facilities Installation Agreement between The School Board of Okaloosa County, Florida, and Florida Power & Light Company at Wright Elementary School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 11, 2023 Absolute Date : Dec 11, 2023 Recommended Action : Motion to approve the Underground Distribution Facilities Installation Agreement between The School Board of Okaloosa County, Florida and Florida Power & Light Company at Wright Elementary School. Public Content Approval is requested for the Underground Distribution Facilities Installation Agreement between The School Board of Okaloosa County, Florida and Florida Power & Light Company at Wright Elementary School at zero ($0.00) cost to the District. This agreement will provide a new underground electrical service for the new cafetorium at Wright Elementary School funded through Program 6 Task Order #12 - District-Wide Sales Tax Construction Projects that was approved on February 22, 2021. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments Wright ES - FP&L Underground Agreement.pdf (666 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.25 Agreement to grant Florida Power & Light Company a ten foot (10') wide utility easement at Bob Sikes Elementary School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 11, 2023 Absolute Date : Dec 11, 2023 Recommended Action : Motion to approve the agreement to grant Florida Power & Light Company  a ten foot (10') wide utility easement at Bob Sikes Elementary School. Public Content Florida Power & Light Company is requesting The School Board of Okaloosa County grant a ten foot (10') wide utility easement at Bob Sikes Elementary School located at 425 Adams Drive, Crestview, FL 32536. For additional information, please contact Dr. Bill Smith, 689-7158. File Attachments Bob Sikes ES - FPL 10' Easement.pdf (527 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.26 Agreement to grant Florida Power & Light Company a ten foot (10') wide utility easement at Ruckel Middle School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 11, 2023 Absolute Date : Dec 11, 2023 Recommended Action : Motion to approve the agreement to grant Florida Power & Light Company a ten foot (10') wide utility easement at Ruckel Middle School. Public Content Florida Power & Light Company is requesting The School Board of Okaloosa County grant a ten foot (10') wide utility easement at Ruckel Middle School located at 201 N. Partin Drive, Niceville, FL 32578. For additional information, please contact Dr. Bill Smith, 689-7158. File Attachments Ruckel MS - FPL 10' Easement.pdf (154 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.27 Agreement to grant Florida Power & Light Company a ten foot (10') wide utility easement at Wright Elementary School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 11, 2023 Absolute Date : Dec 11, 2023 Recommended Action : Motion to approve the agreement to grant Florida Power & Light Company a ten foot (10') wide utility easement at Wright Elementary School. Public Content Florida Power & Light Company is requesting The School Board of Okaloosa County, Florida, grant a ten foot (10') wide utility easement at Wright Elementary School located at 305 Lang Rd, Fort Walton Beach, FL 32547. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments Wright ES - 10' Easement FP&L.pdf (101 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.28 Supplemental School Improvement Grant, presented by Sheila Lightbourne, Assistant Superintendent of Curriculum, and recommended by the Superintendent for approval Meeting : Dec 11, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 11, 2023 Absolute Date : Dec 11, 2023 Fiscal Impact : Yes Dollar Amount : $1,100,329.14 Budgeted : No Budget Source : ESSA Supplemental School Improvement Grant (Title I) Recommended Action : Motion to approve the request to apply for the Supplemental School Improvement Grant Public Content Okaloosa County School District projected allocation is $1,100,329.14. With the short turn around FLDOE has provided, the narrative and budget detail will be presented to the Okaloosa County School Board at the January School Board meeting. For additional information, please contact Sheila Lightbourne or Amy Dale at 850-301-3008. File Attachments 460 - DOE 100A - Supplemental School Improvement Plan.pdf (131 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.29 Contract for Professional and Educational Services between The School Board of Okaloosa County, Florida, and TPG Cultural Exchange Services, presented by Lee Hale,  Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 11, 2023 Absolute Date : Dec 11, 2023 Fiscal Impact : Yes Budgeted : Yes Budget Source : Various - To Be Determined Recommended Action : Motion to approve the contract between The School Board of Okaloosa County, Florida, and TPG Cultural Exchange Services, to provide professional and educational services during the 2024-2025 school year. Public Content This is a request for approval of the contract between The School Board of Okaloosa County, Florida, and TPG Cultural Exchange Services for the 2024-2025 school year, automatically renewable annually for up to three subsequent years based on the conditions of the contract. Upon execution of this Agreement, the District will be a participant in the TPG Cultural Exchange Services Exchange Visitor Program. On an annual basis, TPG and the District will mutually agree on a number of qualified, eligible educators to be hired by the District for the subsequent school year. The attached comparison indicates the cost of a teacher position that is hired by the District directly vs. one that is provided by TPG. The cost is projected to be less when provided by TPG since the District will be paying a fee to TPG in lieu of Florida State Retirement, FICA (first 18 months), medical insurance, dental insurance, and life insurance. For additional information, please contact Dr. Lee Hale, 850.833.5801. File Attachments Teacher Cost - TPG.pdf (67 KB) TPG Draft Contract_Okaloosa.pdf (422 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.30 Second Amendment to Grant Award Agreement between Triumph Gulf Coast, Inc., and the School Board of Okaloosa County, Florida, presented by April Branscome, Program Director, Career and Technical Education, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 11, 2023 Absolute Date : Dec 11, 2023 Fiscal Impact : No Budget Source : Triumph Gulf Coast (Artificial Intelligence) Recommended Action : Motion to approve the Second Amendment to Grant Award Agreement between Triumph Gulf Coast, Inc., and the School Board of Okaloosa County, Florida. Public Content The Okaloosa County School District CTE Department is submitting a Second Amendment to the Grant Award Agreement (dated July 26, 2021) that has been approved by Triumph Gulf Coast, Inc. This budget amendment will replace the current budget. There are no additions to the funding. We requested to move funds within the available accounts. For additional information, please contact April Branscome, (850) 833-5858. File Attachments Second Amendment to Grant Award Agreement - Triumph Gulf Coast.pdf (101 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.31 Administrative Services Agreement with United Healthcare, presented by Russ Frakes, Program Director, Risk Management, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 11, 2023 Fiscal Impact : No Recommended Action : Motion to Approve Administrative Services Agreement with United Healthcare Public Content This Administrative Services Agreement governs the services to be performed by United Healthcare for the operation of the self-funded, group medical insurance program previously approved. For any questions or requests for additional information, please contact Russ Frakes, (850) 833-3190. File Attachments The School Board of Okaloosa County Florida ASA.pdf (629 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.32 Carl D. Perkins V Grant for Fiscal Year 2023-2024 Department of Juvenile Justice Students, presented by Dr. Anita Choice, Program Director, DJJ, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 11, 2023 Absolute Date : Dec 11, 2023 Fiscal Impact : Yes Dollar Amount : $100,000.00 Budgeted : No Budget Source : Carl D. Perkins V Grant Recommended Action : Motion to approve the Carl D. Perkins V - Secondary Career and Technical Education Programs Department of Juvenile Justice Students Grant for the Fiscal Year 2023-2024, in the amount of $100,000.00. Public Content The Carl D. Perkins V - Secondary Career and Technical Education Programs Department of Juvenile Justice Students Grant will be utilized fund high school and middle school career and technical education programs that lead to industry certification, college credit, and/or careers at DJJ. It allows purchases that directly affect the curriculum. For additional information, please contact Dr. Anita Choice at (850)-833-6312. File Attachments FY 23-24 Perkins DJJ Application 20231129 Fin3.pdf (273 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.33 Appropriation of District 1 School Board Member Capital Outlay Funds to Pryor Middle School for media center furniture in the amount of $16,000.00, presented by Lamar White and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $16,000.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Pryor Middle School for media center furniture in the amount of $16,000.00. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Pryor Middle School for media center furniture in the amount of $16,000.00. The remaining cost will be paid by District 2 School Board Member Capital Outlay Funds in the amount of $10,000.00; District 3 School Board Member Capital Outlay Funds in the amount of $15,000; District 4 School Board Member Capital Outlay Funds in the amount of $9,969.48; Capital 1.50 Mill funds in the amount of $74,630.83. File Attachments Meteor-Pryor Middle School-Okaloosa County SB- QQ 92832-02[96].pdf (69 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.34 Appropriation of District 2 School Board Member Capital Outlay Funds to Pryor Middle School for media center furniture in the amount of $10,000.00, presented by Marti Gardner and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $10,000.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Pryor Middle School for media center furniture in the amount of $10,000.00. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Pryor Middle School for media center furniture in the amount of $10,000.00. The remaining cost will be paid by District 1 School Board Member Capital Outlay Funds in the amount of $16,000.00; District 3 School Board Member Capital Outlay Funds in the amount of $15,000; District 4 School Board Member Capital Outlay Funds in the amount of $9,969.48; Capital 1.50 Mill funds in the amount of $74,630.83. File Attachments Meteor-Pryor Middle School-Okaloosa County SB- QQ 92832-02[96].pdf (69 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.35 Appropriation of District 3 School Board Member Capital Outlay Funds to Pryor Middle School for media center furniture in the amount of $15,000.00, presented by Linda Evanchyk and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $15,000.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Pryor Middle School for media center furniture in the amount of $15,000.00. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Pryor Middle School for media center furniture in the amount of $15,000.00. The remaining cost will be paid by District 1 School Board Member Capital Outlay Funds in the amount of $16,000.00; District 2 School Board Member Capital Outlay Funds in the amount of $10,000; District 4 School Board Member Capital Outlay Funds in the amount of $9,969.48; Capital 1.50 Mill funds in the amount of $74,630.83. File Attachments Meteor-Pryor Middle School-Okaloosa County SB- QQ 92832-02[96].pdf (69 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.36 Appropriation of District 4 School Board Member Capital Outlay Funds to Pryor Middle School for media center furniture in the amount of $9,969.48, presented by Tim Bryant and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $9,969.48 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Pryor Middle School for media center furniture in the amount of $9,969.48. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Pryor Middle School for media center furniture in the amount of $9,969.48. The remaining cost will be paid by District 2 School Board Member Capital Outlay Funds in the amount of $10,000.00; District 3 School Board Member Capital Outlay Funds in the amount of $15,000; District 1 School Board Member Capital Outlay Funds in the amount of $16,000.00; Capital 1.50 Mill funds in the amount of $74,630.83. File Attachments Meteor-Pryor Middle School-Okaloosa County SB- QQ 92832-02[96].pdf (69 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.37 Voluntary Prekindergarten Curriculum Expansion Reimbursement Grant, presented by Debra Haan, Principal, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 11, 2023 Absolute Date : Dec 11, 2023 Dollar Amount : $34,875.00 Budgeted : No Budget Source : American Rescue Plan Act Recommended Action : Motion to approve the request to apply for the Voluntary Prekindergarten Curriculum Expansion Reimbursement Grant. Public Content This is a reimbursement-based grant administered by the Early Learning Coalition that may be used to reimburse expenditures for materials purchased from March 29, 2023, to December 15, 2023. The purpose of this grant is to study the benefit of additional materials and curriculum in the early learning environment. The award amount is up to $3,000 per VPK Site times 9 sites for a maximum total of $27,000. Acceptable materials to purchase include Dramatic Play Items (kitchen, playset), Blocks (block set, building materials), Sensory (light table, sand table, magnifying glasses), Library (books, puppets, props), Office Materials (printer, laminator, laptop, tablet), and Curriculum Books and Supplements. Purchases must be encumbered by December 15, 2023 to qualify for reimbursement. For additional information, please contact Debra Haan at 850-689-7211. File Attachments Funding Notification CE OCSD.pdf (293 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.1 (Information Only) Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Dec 11, 2023 - Regular Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: EID 117776 125383 124890 102864 116349 106208 123784 123793 109765 125764 For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.2 Out-of-Field Report for the 2023- 2024 school year, presented by Sharon Duron, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action Recommended Action : Motion to approve the Out-of-Field Report for the 2023-2024 school year. Public Content Teachers who are not teaching in their area of certification are considered out-of-field. The attached list of teachers are those teachers who are currently not teaching in their certified area. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Sharon Duron for additional information, 850-833-5857. File Attachments OOF Board Report for 12-11-2023.pdf (85 KB) Motion & Voting Motion to approve the Out-of-Field Report for the 2023-2024 school year. Motion by Linda Evanchyk, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.3 Maintenance Department Restructure, presented by Lee Hale, Assistant Superintendent Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action Fiscal Impact : Yes Dollar Amount : ($2,732.00) Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the request to delete an Electrician 1/Electrical Inspector position and add a regular Electrican 1 position in the Maintenance Department. Public Content The Maintenance Department is requesting to delete an Electrician 1/Electrical Inspector position and add a regular Electrican 1 position. This change would result in a cost savings to the District. For more information, please contact Steve Bolton at 850-689-7159. File Attachments Restructure - Maintenance Electrician FY 2024 2023-11-08.pdf (67 KB) Motion & Voting Motion to approve the request to delete an Electrician 1/Electrical Inspector position and add a regular Electrican 1 position in the Maintenance Department. Motion by Tim Bryant, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.4 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action Preferred Date : Dec 11, 2023 Absolute Date : Dec 11, 2023 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments Dec. 11, 2023 Separations, UPDATED 12.8.23.pdf (63 KB) Motion & Voting Motion to approve employee separations. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.5 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action Preferred Date : Dec 11, 2023 Absolute Date : Dec 11, 2023 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments Dec. 11, 2023 Ed Support New Hire, Public.pdf (55 KB) Dec. 11, 2023 Sub New Hire Board Report.pdf (125 KB) Dec 11, 2023 Instructional New Hire, Public.pdf (54 KB) Motion & Voting Motion to approve personnel recommendations. Motion by Tim Bryant, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.6 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action Preferred Date : Dec 11, 2023 Absolute Date : Dec 11, 2023 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801 File Attachments Dec. 11, 2023 Transfers, Public.pdf (134 KB) Motion & Voting Motion to approve employee transfers. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.7 Deleted - Employee Termination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action Preferred Date : Dec 11, 2023 Absolute Date : Dec 11, 2023 Recommended Action : Motion to approve employee termination. Public Content Recommend employee #116288 be terminated. For more information, contact Lee Hale at 833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.8 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action Preferred Date : Dec 11, 2023 Absolute Date : Dec 11, 2023 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. Motion & Voting Motion to approve leave without pay. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.9 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action Preferred Date : Dec 11, 2023 Absolute Date : Dec 11, 2023 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Name School Hours Michelle Crosby Bruner Middle 48.50 Lauren Bailey Northwood Elementary 74.00 Carmon Johnson Crestview High 3.50 Destiny Ward Silver Sands 22.50 Erin Bell Laurel Hill 26.75 Gabril Jones Riverside Elementary 25.00 Mary Paquette Transportation South 10.50 Amber Gentry Kenwood 31.50 Kristi Jens Kenwood 15.25 Ron Reece Ruckel Middle 19.75 Welsey Fader Davidson 2.50 Angela Ford Wright Elementary 38.00 Angela Ford Wright Elementary 8.25 Gretchen Levinson Silver Sands 11.00 Gretchen Levinson Silver Sands 15.00 Tommy Rogers Transportation North 36.00 For more information, contact Lee Hale at 850-833-5801 Motion & Voting Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Motion by Marti Gardner, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 10. Construction Program/Owner's Representative's Business Subject : 10.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Dec 11, 2023 - Regular Meeting Type : Action, Information 10. Construction Program/Owner's Representative's Business Subject : 10.2 Funding and Owner Direct Purchase (ODP) for Ft. Walton Beach High School Cooling Tower for the Pre-GMP Phase of Task Order #37, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action Preferred Date : Dec 11, 2023 Absolute Date : Dec 11, 2023 Dollar Amount : $290,511.90 Budget Source : 3911- Other Capital - Capital Sales Tax Recommended Action : Motion to approve Funding and Owner Direct Purchase (ODP) for Ft. Walton Beach High School Cooling Tower for the Pre-GMP Phase of Task Order #37, in the amount of $290,511.90. Public Content Approval is requested for Funding and Owner Direct Purchase (ODP) for Ft. Walton Beach High School Cooling Tower for the Pre-GMP Phase of Task Order #37, in the amount of $290,511.90. This is being done in advance of the GMP because cooling towers are a long lead item. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments Trane quote J9-113736-6576-1.pdf (215 KB) Motion & Voting Motion to approve Funding and Owner Direct Purchase (ODP) for Ft. Walton Beach High School Cooling Tower for the Pre-GMP Phase of Task Order #37, in the amount of $290,511.90. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 10. Construction Program/Owner's Representative's Business Subject : 10.3 Authorization for Professional Services from CMI for price validation for Program #6, Task Order #12, Scope Modification #1, Sales Tax COP Projects, presented by Dr. Bill Smith, Program Director, Facilities  Planning, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action Preferred Date : Dec 11, 2023 Absolute Date : Dec 11, 2023 Dollar Amount : $14,836.00 Budget Source : 3922 - COPS Series 2022A Recommended Action : Motion to approve the Authorization for Professional Services from CMI for price validation for Program #6, Task Order #12, Scope Modification #1, Sales Tax COP Projects, amount not to exceed $14,836.00. Public Content Approval is requested for the Authorization for Professional Services Agreement between CMI and The School Board of Okaloosa County, Florida for Program #6, Task Order #12, Scope Modification #1, Sales Tax COP Projects. Scope of Services: Investigate proposed work scope, prepare independent estimates for Probable Construction Costs and Review and Validate TPM's GMP for: Program #6, Task Order #12, Scope Modification #1, amount not to exceed $14,836.00. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments CMI P-1580 for TO12 Scope Mod 1.pdf (735 KB) Motion & Voting Motion to approve the Authorization for Professional Services from CMI for price validation for Program #6, Task Order #12, Scope Modification #1, Sales Tax COP Projects, amount not to exceed $14,836.00. Motion by Tim Bryant, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 10. Construction Program/Owner's Representative's Business Subject : 10.4 Authorization for Professional Services for CMI price validation for TPM Program #6, Task Orders and Scope Modifications, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action Preferred Date : Dec 11, 2023 Absolute Date : Dec 11, 2023 Fiscal Impact : Yes Dollar Amount : $75,000.00 Budgeted : Yes Budget Source : Capital Recommended Action : Motion to approve the Authorization for Professional Services for CMI price validation for TPM Program #6, Task Orders and Scope Modifications, amount not to exceed $75,000.00. Public Content Approval is requested for the Authorization for Professional Services Agreement between CMI and The School Board of Okaloosa County, Florida, price validation for TPM Program #6, Task Orders and Scope Modifications. Scope of Services: Investigate proposed work scope, prepare independent estimates for Probable Construction Costs and Review and Validate TPM's GMP for: TPM Program #6, Task Orders and Scope Modifications, amount not to exceed $75,000.00. Please contact Dr. Bill Smith for additional information, 689-7158. Motion & Voting Motion to approve the Authorization for Professional Services for CMI price validation for TPM Program #6, Task Orders and Scope Modifications, amount not to exceed $75,000.00. Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 10. Construction Program/Owner's Representative's Business Subject : 10.5 TPM Program #6, Task Order #16, Scope Modification #3 of Phase 2, Lewis School and Choctawhatchee High School Front Entry Projects, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action Preferred Date : Dec 11, 2023 Absolute Date : Dec 11, 2023 Fiscal Impact : Yes Dollar Amount : $361,287.00 Budgeted : Yes Budget Source : Capital Funds - 1.50 Mill Recommended Action : Motion to approve TPM Program #6, Task Order #16, Scope Modification #3 of Phase 2, Lewis School and Choctawhatchee High School Front Entry Projects in the amount of $361,287.00, contingent on receipt of the validation letter from CMI. Public Content Approval is requested for TPM Program #6, Task Order #16, Scope Modification #3 of Phase 2, Lewis School and Choctawhatchee High School Front Entry Projects in the amount of $361,287.00. Scope of work included in this modification: Lewis School - Additional slab work and steel erection Choctawhatchee High School - Wall patching and painting in the areas of new door installation. New door frames and/or glazing stops may also require painting. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments TO16 Phase 2 Scope Mod 3 Cost Comparison.pdf (33 KB) Motion & Voting Motion to approve TPM Program #6, Task Order #16, Scope Modification #3 of Phase 2, Lewis School and Choctawhatchee High School Front Entry Projects in the amount of $361,287.00, contingent on receipt of the validation letter from CMI. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 10. Construction Program/Owner's Representative's Business Subject : 10.6 TPM Program #6, Task Order #21, Scope Modification #1, Longwood Classroom Renovation Project, presented by Dr. Bill Smith, Program director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action Preferred Date : Dec 11, 2023 Absolute Date : Dec 11, 2023 Fiscal Impact : Yes Dollar Amount : $104,523.00 Budgeted : Yes Budget Source : 3922 - COPS Series 2022A Recommended Action : Motion to approve TPM Program #6, Task Order #21, Scope Modification #1, Longwood Classroom Renovation Project in the amount of $104,523.00, contingent on receipt of the validation letter from CMI. Public Content Approval is requested for TPM Program #6, Task Order #21, Scope Modification #1, Longwood Classroom Renovation Project in the amount of $104,523.00. This scope of work entails the renovation of an existing conference room to create two (2) new offices for staff in the Front Office area. Work includes installation of new walls, doors, and frames, also ceiling and flooring work. New power and HVAC modifications are also required. Please contact Dr. Bill Smith for additional information, 689.7158. File Attachments TO21 Scope Mod 1 Cost Comparison.pdf (33 KB) Motion & Voting Motion to approve TPM Program #6, Task Order #21, Scope Modification #1, Longwood Classroom Renovation Project in the amount of $104,523.00, contingent on receipt of the validation letter from CMI. Motion by Diane Kelley, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 10. Construction Program/Owner's Representative's Business Subject : 10.7 TPM Program #6, Task Order #24, Scope Modification #2, Central Administration Complex Renovation Project, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action Preferred Date : Dec 11, 2023 Absolute Date : Dec 11, 2023 Fiscal Impact : Yes Dollar Amount : $148,527.00 Budgeted : Yes Budget Source : Capital Outlay - Interest Earned on 1.50 Mill Funding Recommended Action : Motion to approve TPM Program #6, Task Order #24, Scope Modification #2, Central Administration Complex Renovation Project in the amount of $148,527.00, contingent on receipt of the validation letter from CMI. Public Content Approval is requested for TPM Program #6, Task Order #24, Scope Modification #2, Central Administration Complex Renovation Project in the amount of $148,527.00. The scope of work at the Central Administration Complex will result in an enclosed warehouse area at the rear of the facility. The existing metal canopy/overhang will be enclosed with new steel structure and metal wall panels, doors, insulation and fire protection system extension will be included in the work. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments TO#24 Scope Mod 2 Cost Comparison.pdf (33 KB) Motion & Voting Motion to approve TPM Program #6, Task Order #24, Scope Modification #2, Central Administration Complex Renovation Project in the amount of $148,527.00, contingent on receipt of the validation letter from CMI. Motion by Marti Gardner, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Dec 11, 2023 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests approved by the Superintendent. Meeting : Dec 11, 2023 - Regular Meeting Type : Information Public Content An updated list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop, and again at the Regular Meeting, to insure they receive the most current information. File Attachments Out of State - Student Trip Requests 12-11-23.pdf (150 KB) Manual Student Trip Requests 12-11-23.pdf (1,814 KB) 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Dec 11, 2023 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Board Members' Announcements/Requests for Information Subject : 13.1 Board Members' Announcements/Requests for Information Meeting : Dec 11, 2023 - Regular Meeting Type : Action,Information Public Content Board Members may request information or address concerns and other matters. 13. Board Members' Announcements/Requests for Information Subject : 13.2 Appointment of Chairperson for RFP for Auditor Selection Committee Meeting : Dec 11, 2023 - Regular Meeting Type : Action Preferred Date : Dec 11, 2023 Absolute Date : Dec 11, 2023 Recommended Action : Motion to appoint Diane Kelley to serve as the Chairperson of the RFP Selection Committee for Auditing Services. Motion & Voting Motion to appoint Diane Kelley to serve as the Chairperson of the RFP Selection Committee for Auditing Services. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 14. Public Comment - General Public Comments (Yellow Card) Subject : 14.1 Members of the public desiring to address the School Board with general comments - Form MIS 6120 General Public Comments (Yellow Card) Meeting : Dec 11, 2023 - Regular Meeting Type : Information 15. Public Hearing Subject : 15.1 Public Hearing for adoption of Resolution 23-07 approving the proposed Purchase and Sale Agreement of Real Property between The School Board of Okaloosa County, Florida, and the Okaloosa County Teachers Federal Credit Union, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action Preferred Date : Dec 11, 2023 Absolute Date : Dec 11, 2023 Recommended Action : Motion to adopt Resolution 23-07 approving the proposed Purchase and Sale Agreement of Real Property between The School Board of Okaloosa County, Florida, and the Okaloosa County Teachers Federal Credit Union. Public Content The School Board under Resolution 23-07 has determined that it is in the best interest of The School District Okaloosa County, Florida, to acquire a parcel of real property containing approximately 0.92 +/- acres for additional parking for school facilities at Baker School, Baker, Florida. A Public Hearing will be held to receive public input and consider approval of a contract for the purchase of the real property from the Okaloosa County Teachers Federal Credit Union, located in Baker, Florida. For additional information, please contact Bill Smith at (850) 689-7158. File Attachments Resolution 23-07 Okaloosa County Teachers Federal Credit Union.pdf (1,241 KB) Motion & Voting Motion to adopt Resolution 23-07 approving the proposed Purchase and Sale Agreement of Real Property between The School Board of Okaloosa County, Florida, and the Okaloosa County Teachers Federal Credit Union. Motion by Tim Bryant, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 15. Public Hearing Subject : 15.2 Public Hearing for adoption of revised School Board Policies Chapter 13, School Food Services, presented by Stephen Anderson, Program Director, Food Services, and  recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action Preferred Date : Dec 11, 2023 Absolute Date : Dec 11, 2023 Recommended Action : Motion to adopt revised School Board Policies Chapter 13, School Food Services. Public Content A Public Hearing will be held to receive public input on the proposed amendments to current School Board Policies in Chapter 13, School Food Services. Proposed amendments are to update the current policies to insure efficient and effective District operations, implement legislative changes, update statutory references, change the text to amend statutory references and make miscellaneous technical corrections. The recommended changes are attached. For additional information, please contact Stephen Anderson at 850-301-3020. File Attachments Food Service Board Policy - FINAL REDLINE.pdf (98 KB) Motion & Voting Motion to adopt revised School Board Policies Chapter 13, School Food Services. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 16. Adjournment Subject : 16.1 Adjournment of the meeting by the Chairman Meeting : Dec 11, 2023 - Regular Meeting Type : 17. Public Notices Subject : 17.1 Notice of Workshop Meeting : Dec 11, 2023 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, Florida, on December 11, 2023, beginning at 9:00 a.m. This meeting will be open to the press and public. 17. Public Notices Subject : 17.2 Notice of Annual Meeting of the Board of Directors of the Okaloosa School Board Leasing Corporation - 9:15 a.m. Meeting : Dec 11, 2023 - Regular Meeting Type : Information Public Content The members of the School Board of Okaloosa County will convene as the Board of Directors of the Okaloosa School Board Leasing Corporation for the purpose of conducting the annual Board of Directors meeting for the Corporation. This annual Board meeting will be held at 9:15 a.m. on Monday, December 11, 2023, at the School District Central Administration Complex, in the Training Room, 202 Highway 85 North, Niceville, Florida. This meeting is open to the press and public. File Attachments 12-11-2023 Agenda Leasing Corp Annual Meeting.pdf (8 KB) 12-8-2022 DRAFT Minutes - Annual Leasing Corp Meeting.pdf (68 KB) 12-11-2023 Notice - Leasing Corp Annual Meeting.pdf (57 KB) 17. Public Notices Subject : 17.3 Notice of Public Hearing Meeting : Dec 11, 2023 - Regular Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on December 11, 2023, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville, Florida. The purpose of the Hearing is to receive public input and consider approval of the following: Purchase and Sale Agreement of Real Property between The School Board of Okaloosa County, Florida, and the Okaloosa County Teachers Federal Credit Union. Revised School Board Policies Chapter 13 School District Food Services Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 17. Public Notices Subject : 17.4 Public Notice Meeting : Dec 11, 2023 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.