Okaloosa County School Board — Regular Meeting, December 11, 2023 — reading text

Entry Projects, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action Preferred Date : Dec 11, 2023 Absolute Date : Dec 11, 2023 Fiscal Impact : Yes Dollar Amount : $361,287.00 Budgeted : Yes Budget Source : Capital Funds - 1.50 Mill Recommended Action : Motion to approve TPM Program #6, Task Order #16, Scope Modification #3 of Phase 2, Lewis School and Choctawhatchee High School Front Entry Projects in the amount of $361,287.00, contingent on receipt of the validation letter from CMI. Public Content Approval is requested for TPM Program #6, Task Order #16, Scope Modification #3 of Phase 2, Lewis School and Choctawhatchee High School Front Entry Projects in the amount of $361,287.00. Scope of work included in this modification: Lewis School - Additional slab work and steel erection Choctawhatchee High School - Wall patching and painting in the areas of new door installation. New door frames and/or glazing stops may also require painting. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments TO16 Phase 2 Scope Mod 3 Cost Comparison.pdf (33 KB) Motion & Voting Motion to approve TPM Program #6, Task Order #16, Scope Modification #3 of Phase 2, Lewis School and Choctawhatchee High School Front Entry Projects in the amount of $361,287.00, contingent on receipt of the validation letter from CMI. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 10. Construction Program/Owner's Representative's Business Subject : 10.6 TPM Program #6, Task Order #21, Scope Modification #1, Longwood Classroom Renovation Project, presented by Dr. Bill Smith, Program director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action Preferred Date : Dec 11, 2023 Absolute Date : Dec 11, 2023 Fiscal Impact : Yes Dollar Amount : $104,523.00 Budgeted : Yes Budget Source : 3922 - COPS Series 2022A Recommended Action : Motion to approve TPM Program #6, Task Order #21, Scope Modification #1, Longwood Classroom Renovation Project in the amount of $104,523.00, contingent on receipt of the validation letter from CMI. Public Content Approval is requested for TPM Program #6, Task Order #21, Scope Modification #1, Longwood Classroom Renovation Project in the amount of $104,523.00. This scope of work entails the renovation of an existing conference room to create two (2) new offices for staff in the Front Office area. Work includes installation of new walls, doors, and frames, also ceiling and flooring work. New power and HVAC modifications are also required. Please contact Dr. Bill Smith for additional information, 689.7158. File Attachments TO21 Scope Mod 1 Cost Comparison.pdf (33 KB) Motion & Voting Motion to approve TPM Program #6, Task Order #21, Scope Modification #1, Longwood Classroom Renovation Project in the amount of $104,523.00, contingent on receipt of the validation letter from CMI. Motion by Diane Kelley, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 10. Construction Program/Owner's Representative's Business Subject : 10.7 TPM Program #6, Task Order #24, Scope Modification #2, Central Administration Complex Renovation Project, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Regular Meeting Type : Action Preferred Date : Dec 11, 2023 Absolute Date : Dec 11, 2023 Fiscal Impact : Yes Dollar Amount : $148,527.00 Budgeted : Yes Budget Source : Capital Outlay - Interest Earned on 1.50 Mill Funding Recommended Action : Motion to approve TPM Program #6, Task Order #24, Scope Modification #2, Central Administration Complex Renovation Project in the amount of $148,527.00, contingent on receipt of the validation letter from CMI. Public Content Approval is requested for TPM Program #6, Task Order #24, Scope Modification #2, Central Administration Complex Renovation Project in the amount of $148,527.00. The scope of work at the Central Administration Complex will result in an enclosed warehouse area at the rear of the facility. The existing metal canopy/overhang will be enclosed with new steel structure and metal wall panels, doors, insulation and fire protection system extension will be included in the work. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments TO#24 Scope Mod 2 Cost Comparison.pdf (33 KB) Motion & Voting Motion to approve TPM Program #6, Task Order #24, Scope Modification #2, Central Administration Complex Renovation Project in the amount of $148,527.00, contingent on receipt of the validation letter from CMI. Motion by Marti Gardner, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Dec 11, 2023 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests approved by the Superintendent. Meeting : Dec 11, 2023 - Regular Meeting Type : Information Public Content An updated list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop, and again at the Regular Meeting, to insure they receive the most current information. File Attachments Out of State - Student Trip Requests 12-11-23.pdf (150 KB) Manual Student Trip Requests 12-11-23.pdf (1,814 KB) 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Dec 11, 2023 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Board Members' Announcements/Requests for Information Subject : 13.1 Board Members' Announcements/Requests for Information Meeting : Dec 11, 2023 - Regular Meeting Type : Action,Information Public Content Board Members may request information or address concerns and other matters. 13. Board Members' Announcements/Requests for Information Subject : 13.2 Appointment of Chairperson for RFP for Auditor Selection Committee Meeting : Dec 11, 2023 - Regular Meeting Type : Action Preferred Date : Dec 11, 2023 Absolute Date : Dec 11, 2023 Recommended Action : Motion to appoint Diane Kelley to serve as the Chairperson of the RFP Selection Committee for Auditing Services. Motion & Voting Motion to appoint Diane Kelley to serve as the Chairperson of the RFP Selection Committee for Auditing Services. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 14. Public Comment - General Public Comments (Yellow Card) Subject : 14.1 Members of the public desiring to address the School Board with general comments - Form MIS 6120 General Public Comments (Yellow Card) Meeting : Dec 11, 2023 - Regular Meeting Type : Information 15. Public Hearing Subject : 15.1 Public Hearing for adoption of Resolution 23-07 approving the proposed Purchase and Sale Agreement of Real Property between The School Board of Okaloosa County, Florida, and the Okaloosa