Okaloosa County BOCC — September 2, 2014 — Task Order 12 — reading text

The CONSULTANT shall notify residents and owners of commercial property about facility survey sites located on private property and in easements. Notification shall be made by submitting a flyer to the affected locations that describes the proposed work and duration. The CONSULTANT shall inform residents and the COUNTY when access will be required to manholes on private property and what equipment will be necessary to perform the survey. A flyer with a description of the work to be performed shall be given to the resident prior to accessing the property. CONSULTANT shall attempt to meet with the resident/ property owner to get permission for access to the property, and will notify the COUNTY ona weekly basis when access to a property is denied or contact could not be made. Task 7. Meetings and Communications The COUNTY and the CONSULTANT shall each be accessible both during and after working hours. Office and mobile phone numbers shall be made available prior to beginning the fieldwork. The CONSULTANT shall attend weekly progress meetings with the COUNTY at a location designated by the COUNTY to discuss project status, submittals, action work items, and other related matters. The CONSULTANT shall only perform work as directed by the COUNTY under this task. Attendance to all other meetings shall be on an as needed basis and as requested by the COUNTY. Task 8. Deliverables CONSULTANT shall document the information and data collected for the buried water and sewer assets and shall record the information and data daily using digital equipment and an electronic data base that is compatible with the COUNTY’s GIS data base. CONSULTANT shall coordinate with the COUNTY to upload the information and data collected into the COUNTY ’s GIS data base regularly. CONSULTANT shall make available to the COUNTY electronic in-progress working versions of the database and maps when requested by the COUNTY. The data base shall be provided in electronic form using the Trimble Utility Center data base format. Article C. Compensation Provisions: As compensation for providing the services described within this Task Order, COUNTY shall pay CONSULTANT in accordance with Section 5 of the September 12, 2012, Agreement, based on the CONSULTANT’s Per Diem Rates for the actual time worked on the Project, plus Direct Expense incurred for the Project. The budget ceiling for this Task Order is $125,000.00.00. CONSULTANT will coordinate with COUNTY representative to establish a final level of effort and adjust specific work tasks to develop a final budget breakdown. CONSULTANT will keep COUNTY informed of progress so that the budget and/or work effort can be adjusted if found necessary. CONSULTANT is not obligated to incur costs beyond the indicated budget ceiling, as may be adjusted, nor is COUNTY obligated to pay CONSULTANT beyond these limits. Payment for services shall be retroactive to the commencement of FY 2015, which is also the effective date of referenced contract. Article D. Period of Service: The schedule for the Project within this Task Order is as follows: Authorization to Proceed October 1, 2014 Termination of Task Order September 30, 2015 Article E. Authorized Representatives: The Authorized Representatives designated below are authorized to act with respect to this Task Order. Communications between the parties shall be through the Authorized Representatives: 5 TASK ORDER 12— OKALOOSA COUNTY WATER AND SEWER SYSTEM FY 2015 SUBSURFACE UTILITY ENGINEERING SERVICES PROJECT For COUNTY For CONSULTANT Name: _ Jeff Littrell Name: James P. Kizer, Jr., P.E. Director Principal Address: Suite 300, Lewis Turner Boulevard, Fort Walton Beach, FL 32547 Address: 1988 Lewis Turner Boulevard, Unit 3 Fort Walton Beach, FL 32547 Telephone: (850) 651-7172 Telephone: (850) 244-5800 \gwhs vo P/AC14 Josea4 &, Crews