Okaloosa County BOCC — September 2, 2014 — Task Order 12

08-25-14A09:40 RCVD TASK ORDER APPROVAL FORM CONTRACT #: C13-2068-WS TASK ORDER #: _12 OFFERED BY CONSULTANT: CONSTANTINE ENGINEERING, INC. TASK ORDER AMOUNT: $125,000 FIRM'S NAME JOSEPH G. CREWS, P.E. REPRESENTATIVE'S PRINTED NAME \gagd SC SIGNATURE \\ Project Manager/ Owner August 20, 2014 TITLE RECOMMENDED FOR APPROVAL (Department Director) DATE APPROVED BY OKALOOSA COUNTY (Per Purchasing Manual) e $25,000 or less approved by Purchasing Director e Between $25,001 and $50,000 approved by Purchasing Director and County Administrator e Inexcess of $50,000 approved by the Board. A Ah. | toh SIGNATUREV \ {\\ reclo £ TITLE 8] 224 2014 ine: IL Lp COUNTY ADMINISTRATOR (if applicable) & /p Ofuy DATE DATE Dustonak PURCHASING DIRECTOR -24/) keclorak. B /2s [14 DATE i CHAIRMAN (if applicable) DATE TASK ORDER 12— OKALOOSA COUNTY WATER AND SEWER SYSTEM FY 2015 SUBSURFACE UTILITY ENGINEERING SERVICES PROJECT C13-2068-WS TASK ORDER 12 THIS TASK ORDER IS ISSUED PURSUANT TO THE AGREEMENT FOR CONSULTING SERVICES DATED SEPTEMBER 12, 2013, BETWEEN THE COUNTY OF OKALOOSA COUNTY, FLORIDA AND CONSTANTINE ENGINEERING, INC., WHICH IS INCORPORATED HEREIN BY THIS REFERENCE, WITH RESPECT TO Scope of Basic Services for Okaloosa County Water and Sewer System FY 2015 Subsurface Utility Engineering Services Article A. Purpose: The purpose of this Task Order is to authorize and direct CONSULTANT (Constantine Engineering, Inc.) to proceed with professional engineering services for providing subsurface utility engineering (SUE) services to the Okaloosa County Water and Sewer Department (COUNTY). The activities that are included are described in “Article B. Scope of Services.” Article B. Scope of Services: The CONSULTANT agrees to furnish general professional engineering and technical services that are applicable to the Okaloosa County Water and Wastewater System Subsurface Utility Engineering Services Project (PROJECT), as requested by the COUNTY ’s representative. The services that the CONSULTANT agrees to furnish as part of this Task Order include, but are not limited to locating, verifying the location, installing permanent markers, and acquiring data for components of the COUNTY’s water distribution and wastewater collection systems. Specific work tasks that may be authorized by the COUNTY’s representative are presented below. Task 1. Water and Sewer Asset Subsurface Utility Engineering Services CONSULTANT shall perform Quality Level A or B subsurface utility location verification services in accordance with the American Society of Civil Engineering (ASCE) Standard 38-02 entitled Standard Guidelines for the Collection and Depiction of Existing Subsurface Utility Data, Underground Facility Damage Prevention and Safety Act, Florida Statute 556, Sunshine State One-Call of Florida Requirements, and the Standard Operating Procedures (SOPs) for Subsurface Utility Locates for the Okaloosa County Water and Sewer Department (Attachment A). These services shall be performed for the PROJECT based on criteria developed with the COUNTY. CONSULTANT shall identify, interpret, verify, and field-mark buried water and sewer pressure pipelines and valves (assets) using ground penetrating radar (GPR), vacuum excavation, global positioning system equipment (GPS), and existing information and data available from the COUNTY. Specifically, CONSULTANT shall perform the following services: 1.1 Attend meetings as requested by the COUNTY’s representative to identify the proposed work areas and to review existing drawings, plans, and other information and data provided by the COUNTY of the proposed work to evaluate the locations of buried water and sewer assets. 1.2 Initiate a Florida One-Call Ticket for the proposed work areas in a timely manner and in accordance with State of Florida Regulations. TASK ORDER 12— OKALOOSA COUNTY WATER AND SEWER SYSTEM FY 2015 SUBSURFACE UTILITY ENGINEERING SERVICES PROJECT 1.3 1.4 1.5 1.6 1.7 Identify the location of buried water and sewer assets in the proposed work areas using ground penetrating radar (GPR) Verify the centerline location and depth of selected buried water and sewer assets using metal probes and vacuum excavation equipment as appropriate and in accordance with criteria established by the COUNTY. A description of these two methods is presented below. 1.4.1 Metal Probes CONSULTANT shall use a metal probe to verify the location and depth below the ground surface of the centerline of select buried pipelines. If the ground is too dense to probe the pipe, a high pressure water jet or vacuum excavation may be used to verify the location of the buried pipeline. 1.4.2 Vacuum Excavation CONSULTANT shall use a vacuum excavator to excavate select buried pipelines. These pipelines shall be excavated to verify the location of the pipeline and to collect specific information about the buried pipeline, including the diameter of the pipeline, the pipeline material, and as requested by the COUNTY, the depth below the ground surface. Install permanent markers that the COUNTY can use to locate buried assets in the future. The protocol that CONSULTANT shall use to identify and mark the location of buried assets is presented below. 1.5.1 Buried Pipes Under Asphalt or Concrete Buried assets located under asphalt of concrete shall be marked with a blue or green paint stripe. CONSULTANT shall not perform subsurface verification activities, but shall install a permanent marker to identify the location of the buried asset by installing an 8- or 12-inch long galvanized spike (nail) with a 5/8-inch galvanized washer. 1.5.2 Buried Pipes Under Sand or Grass Buried assets located under sand or vegetation (grass, weeds, sod, etc.) shall be marked using either a blue or green paint strip. CONSULTANT shall verify the location of the buried asset using a metal probe or vacuum excavation and shall install a 12-inch diameter, 12-inch long rebar with an orange OCWS identification button provided by the COUNTY. The rebar marker shall be driven into the soil above the centerline of the pipeline to a depth of about 2 inches below the natural ground surface. 1.5.3 Buried Valves Water valves buried under asphalt or concrete shall be marked with blue paint. CONSULTANT shall identify the spatial location (Northing and Easting) of buried water and sewer assets using real-time corrected (Omni-Star) sub-meter GPS equipment. Location information shall be stored in a digital storage device that is capable of uploading the information into the COUNTY’s geographic information system (GIS). CONSULTANT shall collect information and data about buried water and sewer assets using digital storage equipment and pipeline diameter measuring tools. Specific information and data that shall be collected will be in accordance with the established GIS data storage protocol. Some information and data listed in the Data Dictionary are not available from field investigations and will not be collected. The data collected in this task shall be stored using a digital storage device that can be uploaded into the COUNTY ’s GIS system. COUNTY supplied software may be required to fully convert the data into files for final conversion in the COUNTY’s GIS. Task 2. GIS Inventory Mapping CONSULTANT will collect information and data including horizontal data, component locations (x, y coordinates) for fire hydrants, master water meters, water service meters, water storage tanks, water wells, valves, and other appurtenances, pressure sewer air-relief valves, valves and other sewer appurtenances requested by the COUNTY’s representative. Specifically, CONSULTANT shall perform the following services: TASK ORDER 12— OKALOOSA COUNTY WATER AND SEWER SYSTEM FY 2015 SUBSURFACE UTILITY ENGINEERING SERVICES PROJECT 2.1 CONSULTANT will perform a geospatial mapping survey and inventory of water and sewer assets in the proposed work areas identified by the COUNTY’s representative. This activity includes physically locating the specific components of the water and sewer systems and recording their horizontal locations using a real-time corrected (Omni-Star), sub meter GPS equipment. The components of the water system to be inspected and located using GPS include fire hydrants, master water meters, water service meters, water storage tanks, water wells, and valves and the unknowns indicated in the existing COUNTY GIS database. Task 3. Manhole Mapping CONSULTANT will perform general manhole mapping and collect information and data including horizontal data, component locations for sewer manhole rim elevations and manual tape reading of line inverts at manhole and lift station junctions. Specifically, CONSULTANT shall perform the following services: 3.1 CONSULTANT will take digital photographs of each manhole using a specialized camera extension, “camera ona stick.” This information will be used to provide pipe types, pipe diameter and flow directions. In addition, observations will be made to determine if any opposite flow or flat grade sewers are present. 3.2 No manholes will be physically entered by field inspection personnel. 3.3 Manhole in-flowing and out-flowing pipe elevations will be manually obtained and measuring from the manhole rim elevation using a tape measure with 0.1 feet accuracy. A manhole diagram will be prepared showing all pipe entrance, sizes, depths and their respective angles from noted reference mark on rim. Task 4. Standard of Care The Scope of Services included in this task order include subsurface utility engineering services to locate, verify the location, and mark the location of buried water and sewer assets. COUNTY is experienced and knowledgeable in the performance of these services and understands that inherent risks exist when the Scope of Services included in this Task Order are performed with reasonable competence. COUNTY understands that these risks include damage to buried water and sewer assets during the execution of the Scope of Services, damage to buried water and sewer assets following the execution of the Scope of Services, and indirect or consequential damages. The standard of care applicable to CONSULTANT's services will be the degree of skill and diligence normally employed by similar personnel engaged in the same or similar services at the time said services are performed. CONSULTANT warrants that it will perform its services in accordance with and comply with applicable Federal, State, and local laws, COUNTY ordinances, standard operating procedures and regulations, as amended at the time said services are performed. CONSULTANT will re-perform any services not meeting this standard without additional compensation. CONSULTANT represents that it has or will secure at its own expense the necessary personnel and equipment required to perform the services required by this Task Order. CONSULTANT’s liability for COUNTY's damages under this Task Order will not exceed $1,000 for each occurrence and, in the aggregate for this Task Order, not exceed $20,000, unless such liability arises out of breach of contract or intentional wrongful conduct of the CONSULTANT and other persons employed or utilized by the CONSULTANT in the performance of this Task Order. COUNTY agrees to provide CONSULTANT existing information and data that CONSULTANT may reasonably rely on to execute the Scope of Services unless otherwise notified by COUNTY that the information and data is not accurate. Task 5. Safety The CONSULTANT is responsible for planning and addressing safety concerns associated with executing the scope of work included in the PROJECT. The CONSULTANT shall use appropriate safety equipment to TASK ORDER 12— OKALOOSA COUNTY WATER AND SEWER SYSTEM FY 2015 SUBSURFACE UTILITY ENGINEERING SERVICES PROJECT protect the CONSULTANT's workers, and others. The CONSULTANT shall comply with applicable local, state, and federal safety codes. Task 6. Public Notification The CONSULTANT shall notify residents and owners of commercial property about facility survey sites located on private property and in easements. Notification shall be made by submitting a flyer to the affected locations that describes the proposed work and duration. The CONSULTANT shall inform residents and the COUNTY when access will be required to manholes on private property and what equipment will be necessary to perform the survey. A flyer with a description of the work to be performed shall be given to the resident prior to accessing the property. CONSULTANT shall attempt to meet with the resident/ property owner to get permission for access to the property, and will notify the COUNTY ona weekly basis when access to a property is denied or contact could not be made. Task 7. Meetings and Communications The COUNTY and the CONSULTANT shall each be accessible both during and after working hours. Office and mobile phone numbers shall be made available prior to beginning the fieldwork. The CONSULTANT shall attend weekly progress meetings with the COUNTY at a location designated by the COUNTY to discuss project status, submittals, action work items, and other related matters. The CONSULTANT shall only perform work as directed by the COUNTY under this task. Attendance to all other meetings shall be on an as needed basis and as requested by the COUNTY. Task 8. Deliverables CONSULTANT shall document the information and data collected for the buried water and sewer assets and shall record the information and data daily using digital equipment and an electronic data base that is compatible with the COUNTY’s GIS data base. CONSULTANT shall coordinate with the COUNTY to upload the information and data collected into the COUNTY ’s GIS data base regularly. CONSULTANT shall make available to the COUNTY electronic in-progress working versions of the database and maps when requested by the COUNTY. The data base shall be provided in electronic form using the Trimble Utility Center data base format. Article C. Compensation Provisions: As compensation for providing the services described within this Task Order, COUNTY shall pay CONSULTANT in accordance with Section 5 of the September 12, 2012, Agreement, based on the CONSULTANT’s Per Diem Rates for the actual time worked on the Project, plus Direct Expense incurred for the Project. The budget ceiling for this Task Order is $125,000.00.00. CONSULTANT will coordinate with COUNTY representative to establish a final level of effort and adjust specific work tasks to develop a final budget breakdown. CONSULTANT will keep COUNTY informed of progress so that the budget and/or work effort can be adjusted if found necessary. CONSULTANT is not obligated to incur costs beyond the indicated budget ceiling, as may be adjusted, nor is COUNTY obligated to pay CONSULTANT beyond these limits. Payment for services shall be retroactive to the commencement of FY 2015, which is also the effective date of referenced contract. Article D. Period of Service: The schedule for the Project within this Task Order is as follows: Authorization to Proceed October 1, 2014 Termination of Task Order September 30, 2015 Article E. Authorized Representatives: The Authorized Representatives designated below are authorized to act with respect to this Task Order. Communications between the parties shall be through the Authorized Representatives: 5 TASK ORDER 12— OKALOOSA COUNTY WATER AND SEWER SYSTEM FY 2015 SUBSURFACE UTILITY ENGINEERING SERVICES PROJECT For COUNTY For CONSULTANT Name: _ Jeff Littrell Name: James P. Kizer, Jr., P.E. Director Principal Address: Suite 300, Lewis Turner Boulevard, Fort Walton Beach, FL 32547 Address: 1988 Lewis Turner Boulevard, Unit 3 Fort Walton Beach, FL 32547 Telephone: (850) 651-7172 Telephone: (850) 244-5800 \gwhs vo P/AC14 Josea4 &, Crews