Okaloosa County School Board — Regular Meeting, September 12, 2016 — reading text

concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.32 Reinstatement/ Reimbursement of sick leave due to line-of duty illness/ injury/medical examination, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement/reimbursement of sick leave due to line-of- duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Erin Harris, Silver Sands, 15.00 hours Anne Richardson, Risk Management, 75.00 hours Sharon Goree, Elliott Point Elementary, 15.00 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 8. Discussion Agenda Subject : 8.1 Superintendent's Annual Financial Report & Program Cost Report for Year Ended June 30, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Sep 12, 2016 - Regular Meeting Type : Action Preferred Date : Sep 12, 2016 Absolute Date : Sep 12, 2016 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Superintendent's Annual Financial Report & Program  Cost Report for Year Ended June 30, 2016. File Attachments Fiscal Year 2015-2016 Program Cost Report 9-8-16.pdf (1,320 KB) Final FY15-16 AFR approved 9.12.16.pdf (1,611 KB) Motion & Voting Motion to approve Superintendent's Annual Financial Report & Program Cost Report for Year Ended June 30, 2016. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 8. Discussion Agenda Subject : 8.2 Items Moved from the Consent Agenda (if any) Meeting : Sep 12, 2016 - Regular Meeting Type : Action 9. Construction Program/Owner's Representative's Business Subject : 9.1 Authorization for Professional Services by Faithful + Gould for Price Validation of the Scope of Work for Program No. 5, Task Order No. 14, Fort Walton Beach High School, Phase 6 HVAC Replacement Project, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action Preferred Date : Sep 12, 2016 Absolute Date : Sep 12, 2016 Recommended Action : Motion to approve the Authorization for Professional Services Agreement in the amount of $3,672.00 for Faithful + Gould to provide cost verification services for Program No. 5, Task Order No. 14, Fort Walton Beach High School, Phase 6 HVAC Replacement Project Public Content Approval is requested to accept the Authorization for Professional Services Agreement from Faithful + Gould in the amount of $3,672.00 to review the proposed work scope, prepare independent estimates of construction costs and validate TPM's GMP for Program 5, Task Order No. 14, Fort Walton Beach High School, Phase 6 HVAC Replacement Project. File Attachments Faithful + Gould Prof Ser Agreement Prog 5, TO #14 FWBHS, Ph 6, HVAC replacement.pdf (756 KB) Motion & Voting Motion to approve the Authorization for Professional Services Agreement in the amount of $3,672.00 for Faithful + Gould to provide cost verification services for Program No. 5, Task Order No. 14, Fort Walton Beach High School, Phase 6 HVAC Replacement Project Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 9. Construction Program/Owner's Representative's Business Subject : 9.2 Program No. 5, Task Order No. 15, Pre-GMP Roof Replacement Projects at Niceville High School and Elliott Point Elementary School, presented by Steve Bolton, Director of Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action Preferred Date : Sep 12, 2016 Absolute Date : Sep 12, 2016 Recommended Action : Motion to approve Program 5, Task Order No. 15, Pre-GMP, Roof Replacement Projects for Niceville High School and Elliott Point Elementary School. Pre-GMP, cost not to exceed $42,000. Public Content PRE-GMP Project Descriptions for Task Order No. 15, Roof Replacement Projects for Niceville High School Front Office Area Roof and Elliott Point Elementary School Cafeteria Pop Up Roof Area. PRE-GMP cost not to exceed- $42,000 Niceville High School Front Office Area Roof - This project consists of the tear off and replacement of the Front Office Area Roof. There are approximately 97 squares of Coated Single Ply Roofing over the deck; the new roofs will be the District standard of Modified Bitumen roofing with Poly-Iso insulation and all required metal flashings, gutters etc. Elliott Point Elementary School Cafeteria/Auditorium Area Roof- This Project consists of the tear off and replacement of the Cafeteria/Auditorium Roof. There are approximately 52 squares of Single Ply Roofing over metal deck; the new roofs will be the District standard of Modified Bitumen roofing with Poly-Iso insulation and all required metal flashings, gutters, etc. File Attachments TO #15 Scope and description NHS Elliot Pt Roofing areas.pdf (310 KB) Motion & Voting Motion to approve Program 5, Task Order No. 15, Pre-GMP, Roof Replacement Projects for Niceville High School and Elliott Point Elementary School. Pre-GMP, cost not to exceed $42,000. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 10. Information Technology Seat Management Contract Subject : 10.1 Task Order #2-54, Mary Esther Elementary School Telephones, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action Preferred Date : Sep 12, 2016 Absolute Date : Sep 12, 2016 Fiscal Impact : Yes Dollar Amount : $65,176.53 Budgeted : Yes Budget Source : Capital Outlay funds. Recommended Action : Motion to approve Task Order #2-54, Mary Esther Elementary Telephones, in the amount of $65,176.53. Public Content CACI is proposing to add a location (Mary Esther Elementary) to Okaloosa School District's Avaya MES- Mid Enterprise Server, core system. Funded from: 3715. 7400. 0684. 9025. 2380 File Attachments Mary Esther Telephones, Task Order # 2-54.pdf (61 KB) Motion & Voting Motion to approve Task Order #2-54, Mary Esther Elementary Telephones, in the amount of $65,176.53. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Sep 12, 2016 - Regular Meeting Type :