Okaloosa County School Board — Regular Meeting, September 12, 2016

Monday, September 12, 2016 Regular Meeting School District Administration Building Fort Walton Beach, Florida 6:00 p.m. Invocation offered by Pastor Dale Walters Pledge of Allegiance led by Dewey Destin 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Sep 12, 2016 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Sep 12, 2016 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Personnel Appointments: Added item 5.1, Transfer of Marline VanDyke to principal on Special Assignment. Discussion Agenda: Superintendent's Annual Financial Report & Program Cost Report for Year Ended June 30, 2016. Public Hearing: Deleted Item 14.12, Okaloosa County School District Budget, Special Revenue Funds-RTTT; the fund is closed due to all revenues having been expended in previous years. Motion & Voting Motion to approve the Agenda as amended: Personnel Appointments: Added item 5.1, Transfer of Marline Van Dyke to Principal on Special Assignment. Discussion Agenda: Superintendent's Annual Financial Report & Program Cost Report for Year Ended June 30, 2016. Public Hearing: Deleted Item 14.12, Okaloosa County School District Budget, Special Revenue Funds-RTTT; the fund is closed due to all revenues having been expended in previous years. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 5. Personnel Appointments Subject : 5.1 Transfer of Marline VanDyke to Principal on Special Assignment, recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action Recommended Action : Motion to approve the transfer of Marline Van Dyke to Principal on Special Assignment. Motion & Voting Motion to approve the transfer of Marline Van Dyke, to the position of Principal on Special Assignment. Motion by Rodney Walker, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of August 4 - 24, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Sep 12, 2016 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of August 4 - 24, 2016, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Aug 4 - 24.pdf (18 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of August 4 - 24, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Sep 12, 2016 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for the period of August 4 - 24, 2016, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Aug 4 - 24.pdf (22 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Updates to Okaloosa County School Health Services Manual, presented by Teri Schroeder, Program Director of Student Intervention Services. Meeting : Sep 12, 2016 - Regular Meeting Type : Information Public Content Updates to reflect current changes in health care provided to students while at school. Attached you will find the updated Student Health Services Manual. File Attachments Health Services Manual 16_17.pdf (2,386 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Sep 12, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Workshop Meeting of August 18, 2016; Minutes of the Regular Meeting of August 22, 2016, recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Workshop Meeting of August 18, 2016; Minutes of the Regular Meeting of August 22, 2016. File Attachments 8-18-2016 Workshop DRAFT.pdf (150 KB) 8-22-2016 Meeting DRAFT.pdf (158 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.3 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bill 9-12-16.pdf (15 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.4 School Donations, presented by Rita R. Scallan, Chief Financial Officer and recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action Preferred Date : Sep 12, 2016 Absolute Date : Sep 12, 2016 Fiscal Impact : Yes Dollar Amount : $70,253.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations 2016-09-12.pdf (78 KB) 7. Consent Agenda Subject : 7.5 RFP - Refunding Certificate of Participation, Series 2016, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 12, 2016 Absolute Date : Sep 12, 2016 Fiscal Impact : Yes Budget Source : Capital Outlay Recommended Action : Motion to approve RFP - Refunding Certificate of Participation, Series 2016. Public Content If the School Board refinances the COPs Series 2006 and 2007 it may have the opportunity, using conservative estimates of the current market, to achieve present value savings in excess of $1.75 million, net of all cost of issuance. The estimated present value savings equates to more than 6% on the amount of COPs refinanced. Annual savings could potentially be in excess of $350,000 between fiscal years 2018 through 2022. The estimated savings for fiscal year 2017 is in the neighborhood of $175,000. The above referenced amounts are only estimates and the actual savings may differ based on market changes occurring between RFP issuance and award. The refunding COPs will mature in 2022 as do the existing COPs, as a result there will be no extension of maturities. In order to achieve the maximum savings potential it is recommended to secure a direct loan from a bank, as the refinancing instrument, through the RFP process. A bank loan is a suitable instrument given the short maturity structure and the lower costs of issuance. This process will allow the School Board to eliminate the cost of underwriters, disclosure counsel, ratings, printing and an offering statement will not be required. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.6 Application for Impact Aid under P.L.81-874 for the 2016-2017 School Year naming Superintendent Mary Beth Jackson as the authorized representative for the Board presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 12, 2016 Absolute Date : Sep 12, 2016 Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve the application for Impact Aid under P.L. 81-874 for the 2016-2017 School Year naming Superintendent Mary Beth Jackson as the authorized representative for the Board. Public Content P.L. 81-874 requires that School Board minutes reflect the authorized representative as part of the application process each year. Therefore, it is recommended that the School Board give authorization to file an application for Federal Impact Aid naming Mary Beth Jackson as the authorized representative for the Board. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.7 Renewal of Fuel Purchasing Agreement: Baker Fire District, presented by  Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the renewal of the Fuel Purchasing Agreement between The School Board of Okaloosa County and Baker Fire District. Public Content Motion to approve the renewal of the Fuel Purchasing Agreement between The School Board of Okaloosa County, FL and Baker Fire District. Baker Fire District agrees to purchase fuel from the School Board on an as needed basis for the use in the operation of its public emergency response vehicles adhering to original terms and conditions. The contract is effective September 1, 2016 through August 31, 2017. A copy of the signed renewal document and original agreement are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments BAKER FIRE DISTRICT RENEWAL.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.8 Renewal of ITB 14-02 Paper for Offices & Classrooms, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve renewing the award for ITB 14-02 Paper for Offices & Classrooms for district-wide use. Public Content Request approval to renew the award of ITB 14-02 Paper for Offices & Classrooms for district-wide use. Purchases will be made from Gulf Coast Office Products on an as needed basis, based on fixed prices. The contract is effective October 14, 2016 through October 13, 2017 and a copy of the vendor renewal confirmation letter is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments RENEWAL FOR ITB 14-02-GCOP.pdf (250 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.9 Tag-On Bid Purchase Over $25,000: Dell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $43,800.00 Budgeted : Yes Budget Source : Federal Funds, Project 5488 DoDEA-Science Recommended Action : Motion to approve the purchase of 100 computers from Dell, in the amount of $43,800. Public Content Request approval to purchase 100 Dell computers through the State of Florida Alternate Contract #43211500-WSCA-15-ACS for a total of $43,800. Funding will be paid from Federal Funds, Project 5488 DoDEA -Science. For additional information, please contact Dr. Sandy Arteaga, Specialist, Title 1 at (850) 301-3008. File Attachments DELL QUOTE.pdf (93 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.10 Tag-On Bid: SDOC-14- B-084-LH Large Cafeteria Equipment, Catalog Discount  Bid, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the Tag-On Bid: SDOC-14-B-084-LH, for Large Cafeteria Equipment, Catalog Discount Bid, with The School District of Osceola County, Florida. Public Content Request approval to tag on with bid #SDOC-14-B-084-LH Large Cafeteria Equipment, Catalog Discount Bid through The School District of Osceola County, FL. Purchases will be made on an as needed basis from multiple vendors at fixed discount pricing. Funding will be paid from Federal Funds, Project 3510 SFS Contract Exclusions. The contract is effective through May 20, 2018 and copies of the award documents are attached. For additional information, please contact Rick Norris, Specialist, School Food Service at (850) 301-3020. File Attachments TAG-ON BID-OSCEOLA.pdf (1,209 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.11 Tag-On Bid Purchases Over $25,000: International Restaurant Distributors, Inc., presented by Vince Windham, Program Director, and recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $115,774.56 Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions and Project Funds through 2016 Nat'l School Lunch Program Equipment Assistance Grant Recommended Action : Motion to approve the tag-on bid purchases of kitchen equipment for Edge, Edwins, Elliott Point, Davidson, Longwood and Mary Esther Elementary Schools and Lewis and Silver Sands Schools in the amount of $115,774.56. Public Content Request approval of the purchases of kitchen equipment for Edge, Edwins, Elliott Point, Davidson, Longwood and Mary Esther Elementary Schools; and Lewis and Silver Sands Schools; and some equipment to be kept as spares. Equipment will be purchased from International Restaurant Distributors, Inc. through existing tag-on bids with Desoto County School Board and Marion County School Board, which were previously approved. The total purchase amount is $115,774.56 and will be paid in full with Federal Funds from Project 3510 SFS Contract Exclusions ($46,469.15) and through Project funds from 2016 Nat'l School Lunch Program Equipment Assistance Grant ($69,305.41). For additional information, please contact Rick Norris, Specialist, School Food Service at (850) 301-3020. File Attachments IRD QUOTES-DESOTO.pdf (537 KB) IRD QUOTES-MARION CO.pdf (316 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.12 Exempted Purchase: Blackboard Connect, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $41,000.00 Budgeted : Yes Budget Source : General Funds, Project 3007 School Communications Recommended Action : Motion to approve renewal of the district wide Blackboard Connect School Notification System subscription for an additional year in the amount of $41,000. Public Content Request approval to renew the district wide Blackboard Connect School Notification System subscription for an additional year in the amount of $41,000. Funding will be paid from General Funds, Project 3007 School Communications. The purchase is exempt under 6A-1.012(11)(a). The contract is effective October 1, 2016 through September 30, 2017 and copies of the renewal confirmation letter and original contract are attached. For additional information, please contact Andy Johnson, Specialist, Student Intervention Services at (850) 689-7198. File Attachments BLACKBOARD CONNECT RENEWAL.pdf (288 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.13 Exempted Purchase: Frontline, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $35,601.30 Budgeted : Yes Budget Source : General Funds, Project 7405- Title II - Part A Recommended Action : Motion to approve the purchase of software subscriptions from Frontline in the amount of $35,601.30. Public Content Request approval of the purchase of software subscriptions from Frontline in the amount of $35,601.30. Funding will be paid from General Funds, Project 7405- Title II - Part A. The purchase is exempt under 6A-1.012(11) (b). The contract is effective 9/13/2016 through 9/12/2017 and a copy of the agreement is attached. For additional information, please contact Marcus Chambers, Assistant Superintendent, Curriculum at (850) 833-3191. File Attachments FRONTLINE.pdf (217 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.14 Service Agreement #17-45 Art Monet, Inc. d/b/a Abrakadoodle, presnted by Vince Windham, Program Director, Purchasing, and recommeded by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve Service Agreement #17-45 between The School Board of Okaloosa County, FL and Art Monet, Inc., d/b/a Abrakadoodle. Public Content Request approval of Service Agreement #17-45 between The School Board of Okaloosa County, FL and Art Monet, Inc., d/b/a Abrakadoodle to provide art classes for students Kindergarten through grade 12 and school day care programs and provide face painting to schools and school day care programs at the school for festivals and special events. The Provider will be paid $8.25 x number of participating students for art program and $3.25 x number of participating student for face painting. Services will be provided on an as needed basis and all funding will be paid by individual participating schools and/or school day cares. The contract is effective September 13, 2016 through June 30, 2017 and a copy of the Agreement is attached. For additional information, please contact Dr. Sandy Arteaga, Specialist, Title 1 at (850) 301-3008. File Attachments SA# 17-45.pdf (51 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.15 Service Agreement #17-46 Kenneth Rhodes, Jr., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $400.00 Budgeted : Yes Budget Source : Internal Funds, Band/Band Boosters Recommended Action : Motion to approve Service Agreement #17-46 between The School Board of Okaloosa County, FL and Kenneth Rhodes Jr., on behalf of Crestview High School. Public Content Request approval of Service Agreement #17-46 between The School Board of Okaloosa County, FL and Kenneth Rhodes Jr., on behalf of Crestview High School, to provide Percussion Instruction. The Provider will be paid a flat fee of $400. Funds will be paid from Internal Funds, Band/Band Boosters. The contract is effective September 19, 2016 through September 23, 2016 and a copy of the Agreement is attached. For additional information, please contact Jody Dunn, Band Director, Crestview High School at (850) 689-7177. File Attachments SA# 17-46.pdf (55 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.16 Service Agreement #17-48 Matt Fossa, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $3,400.00 Budgeted : Yes Budget Source : Internal Funds, Band Recommended Action : Motion to approve Service Agreement #17-48 between The School Board of Okaloosa County, FL and Matt Fossa. Public Content Request approval of Service Agreement #17-48 between The School Board of Okaloosa County, FL and Matt Fossa, on behalf of Destin Middle School, to provide private instruction to oboe students. The Provider will be paid $50.00 per hour for up to sixty-eight (68) hours, for a total contract amount not to exceed $3,400.00. Funds will be paid from Internal Funds, Band. The contract is effective September 13, 2016 through May 16, 2017 and a copy of the Agreement is attached. For additional information, please contact Courtney Noe, Band Director, Destin Middle School at (850) 833-7655. File Attachments SA# 17-48.pdf (51 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.17 Northwest Florida Purchasing Agreement (NWFLPA) with The HON Company, presented by Vince  Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve the NWFLPA with The HON Company for the purchase of furniture on an as needed basis. Public Content Request approval of the NWFLPA with The HON Company, which utilizes the State of Florida Contract #425-001-12-1 Furniture: Office and Files to purchase furniture. The NWFLPA provides discounts greater than those offered on the state contract. The contract can be used district wide and purchases will be made on an as needed basis. Funds will be paid by individual participating school/department. The contract is effective through March 1, 2017 and a copy is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments HON BPA.pdf (133 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.18 Contract/Lease Renewal Agreement between the School Board of Okaloosa County and the Okaloosa County Board of County Commissioners for the Library Cooperative Courier Service, presented by Eric Mitchell, Director of MIS/IT, and recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 12, 2016 Absolute Date : Sep 12, 2016 Fiscal Impact : Yes Dollar Amount : $9,950.00 Budgeted : No Recommended Action : Motion to approve Contract/ Lease Renewal Agreement between the Okaloosa County Board of County Commissioners and The School Board of Okaloosa County for the Library Cooperative Courier Service, effective October 1, 2016 through September 30, 2017. Public Content The Okaloosa County Public Library Cooperative agrees to renew the Library Cooperative Courier Service contract/lease, #C08-1671-LIB for an additional term. The contract renewal period will be 10/1/16 to 9/30/17. The annual budgeted amount for this contract is $9,950.00. File Attachments 2016-2017 Library Cooperative Courier Services Contract.pdf (801 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.19 Contract for 2016 National School Lunch Program Equipment Assistance Grant, presented by Richard Norris, Program Director, Food Services, and recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 12, 2016 Absolute Date : Sep 12, 2016 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approved the Contract for 2016 National School Lunch Program Equipment Assistance Grant. File Attachments 2016 National School Lunch Program Equipment Assistance Grant.pdf (5,657 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.20 School Health Services Plan for 2016-2018, presented by Teri Schroeder, Program Director, Student Intervention Services, and recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the School Health Services Plan for 2016-2018. Public Content The School Health Services Plan is a two-year document designed to facilitate the establishment of local strategies to implement activities mandated by law to meet the health of Florida's students and improve their chances for success in school. Although the county health department (CHD) takes the lead on preparing this document, the law requires that this plan be collaboratively developed and approved by the county health department (CHD), the local school district (LEA), contracted health provider (PSA) and the local school health advisory committee (SHAC) and to include a process for data collection that can be evaluated. The entities involved have met and have been part of the development of this document. File Attachments 2016 - 2018 School Health Services Plan.pdf (218 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.21 School Affiliation Agreement between the School Board of Okaloosa County and Fort Walton Beach Medical Center for the Practical Nursing Program at Okaloosa Technical Center and CHOICE High School, presented by Sarah Myers, RN, Nursing Program Director, and recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the School Affiliation Agreement between the School Board of Okaloosa County and Fort Walton Beach Medical Center for the Practical Nursing Program at Okaloosa Technical Center and CHOICE High School for the 2016-2017 school year. Public Content The School Affiliation Agreement between the School Board of Okaloosa County and Fort Walton Beach Medical Center is to provide clinical learning experience for students enrolled in the LPN program at Okaloosa Technical College and CHOICE High School for the 2016-2017 school year. File Attachments School Affiliation Agreement with FWBMC.pdf (595 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.22 License Agreement between The Lean Learning Center, Inc. and The School Board of Okaloosa County, presented by Patti Bonezzi, Program Director of Career and Technical Education, and recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 13, 2016 Absolute Date : Sep 14, 2016 Fiscal Impact : No Recommended Action : Motion to approve the License Agreement between The Lean Learning Center, Inc. and The School Board of Okaloosa County, for usage of The Lean Learning Center's Lean Fundamentals curriculum and Lean Quad simulation. Public Content The purpose of Lean Fundamentals curriculum is to teach students the skills important for valued employees to be successful in the work force. Concepts such as "time is money" are taught to be utilized for the Quad simulation as well as the procedure for classroom productivity. This agreement is for the period beginning September 1, 2016 and ending May 30, 2017. File Attachments Okaloosa Lean Fundamentals License Agreement.pdf (104 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.23 Air Force Research Laboratory Munitions Grant (AFRL)-Engineers For America (EFA), presented by Neely Calhoun, Regional Science Fair Director, STEMM Academy, and recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 12, 2016 Fiscal Impact : Yes Dollar Amount : $50,000.00 Budgeted : Yes Budget Source : Special Revenue, Air Force Research Laboratory Munitions Grant (AFRL) Recommended Action : Motion to approve Air Force Research Laboratory Munitions Grant (AFRL)- Engineers For America (EFA) Grant between The School Board of Okaloosa County and Air Force Research Laboratory Munitions- Engineers For America. File Attachments AFA WHITE PAPER.pdf (349 KB) Money Allocation.pdf (64 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.24 Campbell Grant Application for Elliott Point Elementary School, presented by Kathy Ard, Principal of Elliott Point Elementary School, and recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $30,000.00 Recommended Action : Motion to approve the Campbell Grant Application for Elliott Point Elementary School, in the amount of $30,000.00. Public Content Mr. Don Campbell is a private donor who enjoys helping others through financial support. Elliott Point Elementary has been connected with Mr. Campbell through a personal relationship with a stakeholder. Mr. Campbell shared his process for consideration- "The way my foundation works is that people submit proposals usually from organizations and then I act on them. If I decide I want to fund the proposal then I ask my Board for approval which I usually receive. Before sending you the information on how to submit a proposal, I would like to hear a little bit about what your proposal would cover so that I can decide if it you should submit a proposal. If necessary I would be willing to talk to you about it on the phone. I wait to hear from you." After speaking with Mr. Campbell and sharing the demographics and needs of Elliott Point, he had his attorney, Ms. Nancy Kuhn, send us the grant application. Ms. Kuhn informed us that Mr. Campbell was prepared to entertain a proposal for $30,000.00 to assist our school. Looking to make the best use of the gift, we decided on technology for the lower grades. Dustin Keith assisted us with deciding on iPads, cases, keyboards, mice, and charging stations. iPads were chosen over other forms of technology due to no recurring costs to keep them in use. Grades K-2 were chosen to receive 5 iPads per classroom. At this time, a lack of technology is a major concern at Elliott Point. Grades K-2 were chosen to increase digital literacy at a young age. Currently, technology is slim in these classrooms.The equipment cost is just shy of $30,000. I have had Mr. McInnis review the proposal and also the attorney's statement of expectations of the support. Ms. Kuhn provided this response - "we require a report verifying that the funds were spent for educational and/or charitable purposes. The report is due within one year of the grant award date. The Board of the Campbell Family Foundation appreciates pictures and a narrative, showing and explaining the use of the grant funds. In addition, financial information detailing expenditures is expected." Mr. Campbell prefers to stay out of the limelight as much as possible. If needed, his attorney can be reached at the following address: Nancy Ortmeyer Kuhn JACKSON & CAMPBELL, P.C. 1120 20th Street, N.W. Suite 300 South Washington, D.C. 20036 (202) 457-1621 (202) 478-2551 (fax) nkuhn@jackscamp.com www.jackscamp.com For questions please contact Kathy Ard, Elliott Point Elementary School Principal at 833-3355. File Attachments Campbell Grant- Elliott Point.pdf (30 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.25 School Volunteer List, presented by Henry Kelley, Program Director of Community Affairs, and recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve School Volunteer Lists as presented. File Attachments Binder August Volunteers.pdf (553 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.26 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent of Operations, and recommended by the Superintendent for Approval Meeting : Sep 12, 2016 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 12, 2016 Absolute Date : Sep 12, 2016 Recommended Action : Motion to approve Attendance Waivers as presented Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.27 Out-of-Field Report for the 2016-2017 school year, presented by Karen Peek, Program Director of Professional Services, and recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the list of Out-of-Field teachers for first semester of the 2016-2017 school year. Public Content The attached list of teachers have been placed in classes for which they do no have the required certification. The State requires these teachers be reported to the Board as being Out-of-Field. File Attachments First Semester OOF Board Report for September 12, 2016.pdf (44 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.28 Cleared certification requirements and issuance of contracts for the 2016-2017 school year, presented by Karen Peek, Program Director of Professional Services, and recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Superintendent's recommendation to issue contracts to the attached list of teachers who have cleared certification requirements. Public Content The attached list of teachers have cleared their certification requirements and are eligible to receive their contracts for the 2016-2017 school year. Therefore, it is the recommendation of the Superintendent they receive their contracts. File Attachments CLEARED PROV 9-12-2016.pdf (77 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.29 Personnel recommendations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a lost of employees who have been hired or transferred in the instructional and educational support positions or hired for substitute positions. File Attachments September 12, 2016 Ed Support Board Report.pdf (146 KB) September 12, 2016 Instructional Board Report.pdf (120 KB) BOARD REPORT SEPTEMBER 12, 2016.pdf (99 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.30 Employment Separations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SeparationsSept12th2016.pdf (48 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.31 Employee Suspensions, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the suspension of employees. Public Content Suspension of employee EID#113156 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.32 Reinstatement/ Reimbursement of sick leave due to line-of duty illness/ injury/medical examination, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement/reimbursement of sick leave due to line-of- duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Erin Harris, Silver Sands, 15.00 hours Anne Richardson, Risk Management, 75.00 hours Sharon Goree, Elliott Point Elementary, 15.00 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 8. Discussion Agenda Subject : 8.1 Superintendent's Annual Financial Report & Program Cost Report for Year Ended June 30, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Sep 12, 2016 - Regular Meeting Type : Action Preferred Date : Sep 12, 2016 Absolute Date : Sep 12, 2016 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Superintendent's Annual Financial Report & Program  Cost Report for Year Ended June 30, 2016. File Attachments Fiscal Year 2015-2016 Program Cost Report 9-8-16.pdf (1,320 KB) Final FY15-16 AFR approved 9.12.16.pdf (1,611 KB) Motion & Voting Motion to approve Superintendent's Annual Financial Report & Program Cost Report for Year Ended June 30, 2016. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 8. Discussion Agenda Subject : 8.2 Items Moved from the Consent Agenda (if any) Meeting : Sep 12, 2016 - Regular Meeting Type : Action 9. Construction Program/Owner's Representative's Business Subject : 9.1 Authorization for Professional Services by Faithful + Gould for Price Validation of the Scope of Work for Program No. 5, Task Order No. 14, Fort Walton Beach High School, Phase 6 HVAC Replacement Project, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action Preferred Date : Sep 12, 2016 Absolute Date : Sep 12, 2016 Recommended Action : Motion to approve the Authorization for Professional Services Agreement in the amount of $3,672.00 for Faithful + Gould to provide cost verification services for Program No. 5, Task Order No. 14, Fort Walton Beach High School, Phase 6 HVAC Replacement Project Public Content Approval is requested to accept the Authorization for Professional Services Agreement from Faithful + Gould in the amount of $3,672.00 to review the proposed work scope, prepare independent estimates of construction costs and validate TPM's GMP for Program 5, Task Order No. 14, Fort Walton Beach High School, Phase 6 HVAC Replacement Project. File Attachments Faithful + Gould Prof Ser Agreement Prog 5, TO #14 FWBHS, Ph 6, HVAC replacement.pdf (756 KB) Motion & Voting Motion to approve the Authorization for Professional Services Agreement in the amount of $3,672.00 for Faithful + Gould to provide cost verification services for Program No. 5, Task Order No. 14, Fort Walton Beach High School, Phase 6 HVAC Replacement Project Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 9. Construction Program/Owner's Representative's Business Subject : 9.2 Program No. 5, Task Order No. 15, Pre-GMP Roof Replacement Projects at Niceville High School and Elliott Point Elementary School, presented by Steve Bolton, Director of Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action Preferred Date : Sep 12, 2016 Absolute Date : Sep 12, 2016 Recommended Action : Motion to approve Program 5, Task Order No. 15, Pre-GMP, Roof Replacement Projects for Niceville High School and Elliott Point Elementary School. Pre-GMP, cost not to exceed $42,000. Public Content PRE-GMP Project Descriptions for Task Order No. 15, Roof Replacement Projects for Niceville High School Front Office Area Roof and Elliott Point Elementary School Cafeteria Pop Up Roof Area. PRE-GMP cost not to exceed- $42,000 Niceville High School Front Office Area Roof - This project consists of the tear off and replacement of the Front Office Area Roof. There are approximately 97 squares of Coated Single Ply Roofing over the deck; the new roofs will be the District standard of Modified Bitumen roofing with Poly-Iso insulation and all required metal flashings, gutters etc. Elliott Point Elementary School Cafeteria/Auditorium Area Roof- This Project consists of the tear off and replacement of the Cafeteria/Auditorium Roof. There are approximately 52 squares of Single Ply Roofing over metal deck; the new roofs will be the District standard of Modified Bitumen roofing with Poly-Iso insulation and all required metal flashings, gutters, etc. File Attachments TO #15 Scope and description NHS Elliot Pt Roofing areas.pdf (310 KB) Motion & Voting Motion to approve Program 5, Task Order No. 15, Pre-GMP, Roof Replacement Projects for Niceville High School and Elliott Point Elementary School. Pre-GMP, cost not to exceed $42,000. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 10. Information Technology Seat Management Contract Subject : 10.1 Task Order #2-54, Mary Esther Elementary School Telephones, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action Preferred Date : Sep 12, 2016 Absolute Date : Sep 12, 2016 Fiscal Impact : Yes Dollar Amount : $65,176.53 Budgeted : Yes Budget Source : Capital Outlay funds. Recommended Action : Motion to approve Task Order #2-54, Mary Esther Elementary Telephones, in the amount of $65,176.53. Public Content CACI is proposing to add a location (Mary Esther Elementary) to Okaloosa School District's Avaya MES- Mid Enterprise Server, core system. Funded from: 3715. 7400. 0684. 9025. 2380 File Attachments Mary Esther Telephones, Task Order # 2-54.pdf (61 KB) Motion & Voting Motion to approve Task Order #2-54, Mary Esther Elementary Telephones, in the amount of $65,176.53. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Sep 12, 2016 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : Sep 12, 2016 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Board Members' Announcements/Request for Information Subject : 13.1 Board Members' Announcements/Request for Information Meeting : Sep 12, 2016 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 14. Public Hearing Subject : 14.1 Required Local Effort Millage Rate of 4.6580, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action Recommended Action : Motion to approve the Required Local Effort Millage Rate of 4.6580. Motion & Voting Motion to adopt the Required Local Effort Millage Rate of 4.6580 mills. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 14. Public Hearing Subject : 14.2 Prior-Period Funding Adjustment Millage Rate of 0.0010, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action Recommended Action : Motion to approve the Prior- Period Funding Adjustment Millage Rate of 0.0010. Motion & Voting Motion to adopt the Prior- Period Funding Adjustment Millage Rate of 0.0010 mills. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 14. Public Hearing Subject : 14.3 Basic Discretionary Operating Millage Rate of 0.7480, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action Recommended Action : Motion to approve the Basic Discretionary Operating Millage Rate of 0.7480. Motion & Voting Motion to adopt the Basic Discretionary Operating Millage Rate of 0.7480 mills. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 14. Public Hearing Subject : 14.4 Capital Outlay Millage Rate of 1.5000, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action Recommended Action : Motion to approve the Capital Outlay Millage Rate of 1.5000. Motion & Voting Motion to adopt the Capital Outlay Millage Rate of 1.5000 mills. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 14. Public Hearing Subject : 14.5 Total Millage Levy of 6.9070, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action Recommended Action : Motion to approve the Total Millage Levy of 6.9070. Motion & Voting Motion to adopt the Total Millage Levy of 6.9070 mills. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 14. Public Hearing Subject : 14.6 Resolution No. 16-05 Adopting the Millage Rates for Fiscal Year 2016-2017, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action Recommended Action : Motion to adopt Resolution 16-05 Adopting the Millage Rates for Fiscal Year 2016-2017. File Attachments ESE524 - 16-05 - FINAL MILLAGE.pdf (31 KB) Motion & Voting Motion to adopt Resolution 16-05 Adopting the Millage Rates for Fiscal Year 2016-2017. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 14. Public Hearing Subject : 14.7 Okaloosa County School District Budget, General Fund, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action Recommended Action : Motion to approve the Okaloosa County School District Budget, General Fund, for Fiscal Year 2016-2017 in the amount of $299,964,904.99. Motion & Voting Motion to adopt the Okaloosa County School District Budget, General Fund, for Fiscal Year 2016-2017 in the amount of $299,964,904.99. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 14. Public Hearing Subject : 14.8 Okaloosa County School District Budget, Debt Service Fund, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action Recommended Action : Motion to approve the Okaloosa County School District Budget, Debt Service Fund, for Fiscal Year 2016-2017 in the amount of $8,484,712.32. Motion & Voting Motion to adopt the Okaloosa County School District Budget, Debt Service Fund, for Fiscal Year 2016-2017 in the amount of $8,484,712.32. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 14. Public Hearing Subject : 14.9 Okaloosa County School District Budget, Capital Project Funds, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action Recommended Action :  Motion to approve the Okaloosa County School District Budget, Capital Project Funds, for Fiscal Year 2016-2017 in the amount of $30,421,876.64. Motion & Voting Motion to adopt the Okaloosa County School District Budget, Capital Project Funds, for Fiscal Year 2016-2017 in the amount of $30,421,876.64. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 14. Public Hearing Subject : 14.10 Okaloosa County School District Budget, Special Revenue Funds-Federal Programs, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action Recommended Action : Motion to approve the Okaloosa County School District Budget, Special Revenue Funds-Federal Programs, for Fiscal Year 2016-2017 in the amount of $18,347,752.59. Motion & Voting Motion to adopt the Okaloosa County School District Budget, Special Revenue Funds-Federal Programs, for Fiscal Year 2016-2017 in the amount of $18,347,752.59. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 14. Public Hearing Subject : 14.11 Okaloosa County School District Budget, Special Revenue Funds-Food Service, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action Recommended Action : Motion to approve the Okaloosa County School District Budget, Special Revenue Funds-Food Service, for Fiscal Year 2016-2017 in the amount of $13,843,672.11. Motion & Voting Motion to adopt the Okaloosa County School District Budget, Special Revenue Funds-Food Service, for Fiscal Year 2016-2017 in the amount of $13,843,672.11. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 14. Public Hearing Subject : 14.12 Deleted - Okaloosa County School District Budget, Special Revenue Funds-RTTT, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action Recommended Action : Motion to approve the Okaloosa County School District Budget, Special Revenue Funds-RTTT, for Fiscal Year 2016-2017 Public Content This item is deleted due to all Race To The Top revenues having been expended in previous years; therefore the fund is closed. 14. Public Hearing Subject : 14.13 Resolution 16-06 Adopting the Okaloosa County School District Budget for Fiscal Year 2016-2017, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action Recommended Action : Motion to adopt Resolution 16-06 Adopting the Okaloosa County School District Budget for Fiscal Year 2016-2017 in the amount of $371,062,918.65. File Attachments TRIM Resolution 16-06 - Budget - Adopted.pdf (30 KB) Motion & Voting Motion to adopt Resolution 16-06 Adopting the Okaloosa County School District Budget for Fiscal Year 2016-2017 in the amount of $371,062,918.65. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 15. Adjournment Subject : 15.1 Adjournment of the meeting by the Chairman Meeting : Sep 12, 2016 - Regular Meeting Type : 16. Public Notices Subject : 16.1 Notice of Workshop Meeting : Sep 12, 2016 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the School District Administration Building, Fort Walton Beach, on September 8, 2016, beginning at 9:00 a.m. This meeting will be open to the press and public. 16. Public Notices Subject : 16.2 Notice of Public Hearing - 6:15 p.m. Meeting :  Sep 12, 2016 - Regular Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on September 12, 2016, beginning at 6:15 p.m., or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. The purpose of the Hearing is to receive public input and consider approval of: 1. ​Okaloosa County School District Millage Rate and Budget for 2016-2017 Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at the School District Administration Building at (850) 833-3110 prior to this meeting. 16. Public Notices Subject : 16.3 Public Notice Meeting : Sep 12, 2016 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.