Okaloosa County School Board — Regular Meeting, September 12, 2016 — reading text

Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the Tag-On Bid: SDOC-14-B-084-LH, for Large Cafeteria Equipment, Catalog Discount Bid, with The School District of Osceola County, Florida. Public Content Request approval to tag on with bid #SDOC-14-B-084-LH Large Cafeteria Equipment, Catalog Discount Bid through The School District of Osceola County, FL. Purchases will be made on an as needed basis from multiple vendors at fixed discount pricing. Funding will be paid from Federal Funds, Project 3510 SFS Contract Exclusions. The contract is effective through May 20, 2018 and copies of the award documents are attached. For additional information, please contact Rick Norris, Specialist, School Food Service at (850) 301-3020. File Attachments TAG-ON BID-OSCEOLA.pdf (1,209 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.11 Tag-On Bid Purchases Over $25,000: International Restaurant Distributors, Inc., presented by Vince Windham, Program Director, and recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $115,774.56 Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions and Project Funds through 2016 Nat'l School Lunch Program Equipment Assistance Grant Recommended Action : Motion to approve the tag-on bid purchases of kitchen equipment for Edge, Edwins, Elliott Point, Davidson, Longwood and Mary Esther Elementary Schools and Lewis and Silver Sands Schools in the amount of $115,774.56. Public Content Request approval of the purchases of kitchen equipment for Edge, Edwins, Elliott Point, Davidson, Longwood and Mary Esther Elementary Schools; and Lewis and Silver Sands Schools; and some equipment to be kept as spares. Equipment will be purchased from International Restaurant Distributors, Inc. through existing tag-on bids with Desoto County School Board and Marion County School Board, which were previously approved. The total purchase amount is $115,774.56 and will be paid in full with Federal Funds from Project 3510 SFS Contract Exclusions ($46,469.15) and through Project funds from 2016 Nat'l School Lunch Program Equipment Assistance Grant ($69,305.41). For additional information, please contact Rick Norris, Specialist, School Food Service at (850) 301-3020. File Attachments IRD QUOTES-DESOTO.pdf (537 KB) IRD QUOTES-MARION CO.pdf (316 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.12 Exempted Purchase: Blackboard Connect, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $41,000.00 Budgeted : Yes Budget Source : General Funds, Project 3007 School Communications Recommended Action : Motion to approve renewal of the district wide Blackboard Connect School Notification System subscription for an additional year in the amount of $41,000. Public Content Request approval to renew the district wide Blackboard Connect School Notification System subscription for an additional year in the amount of $41,000. Funding will be paid from General Funds, Project 3007 School Communications. The purchase is exempt under 6A-1.012(11)(a). The contract is effective October 1, 2016 through September 30, 2017 and copies of the renewal confirmation letter and original contract are attached. For additional information, please contact Andy Johnson, Specialist, Student Intervention Services at (850) 689-7198. File Attachments BLACKBOARD CONNECT RENEWAL.pdf (288 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.13 Exempted Purchase: Frontline, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $35,601.30 Budgeted : Yes Budget Source : General Funds, Project 7405- Title II - Part A Recommended Action : Motion to approve the purchase of software subscriptions from Frontline in the amount of $35,601.30. Public Content Request approval of the purchase of software subscriptions from Frontline in the amount of $35,601.30. Funding will be paid from General Funds, Project 7405- Title II - Part A. The purchase is exempt under 6A-1.012(11) (b). The contract is effective 9/13/2016 through 9/12/2017 and a copy of the agreement is attached. For additional information, please contact Marcus Chambers, Assistant Superintendent, Curriculum at (850) 833-3191. File Attachments FRONTLINE.pdf (217 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.14 Service Agreement #17-45 Art Monet, Inc. d/b/a Abrakadoodle, presnted by Vince Windham, Program Director, Purchasing, and recommeded by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve Service Agreement #17-45 between The School Board of Okaloosa County, FL and Art Monet, Inc., d/b/a Abrakadoodle. Public Content Request approval of Service Agreement #17-45 between The School Board of Okaloosa County, FL and Art Monet, Inc., d/b/a Abrakadoodle to provide art classes for students Kindergarten through grade 12 and school day care programs and provide face painting to schools and school day care programs at the school for festivals and special events. The Provider will be paid $8.25 x number of participating students for art program and $3.25 x number of participating student for face painting. Services will be provided on an as needed basis and all funding will be paid by individual participating schools and/or school day cares. The contract is effective September 13, 2016 through June 30, 2017 and a copy of the Agreement is attached. For additional information, please contact Dr. Sandy Arteaga, Specialist, Title 1 at (850) 301-3008. File Attachments SA# 17-45.pdf (51 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items