Okaloosa County School Board — Regular Meeting, September 12, 2016 — reading text

Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 12, 2016 Absolute Date : Sep 12, 2016 Fiscal Impact : Yes Budget Source : Capital Outlay Recommended Action : Motion to approve RFP - Refunding Certificate of Participation, Series 2016. Public Content If the School Board refinances the COPs Series 2006 and 2007 it may have the opportunity, using conservative estimates of the current market, to achieve present value savings in excess of $1.75 million, net of all cost of issuance. The estimated present value savings equates to more than 6% on the amount of COPs refinanced. Annual savings could potentially be in excess of $350,000 between fiscal years 2018 through 2022. The estimated savings for fiscal year 2017 is in the neighborhood of $175,000. The above referenced amounts are only estimates and the actual savings may differ based on market changes occurring between RFP issuance and award. The refunding COPs will mature in 2022 as do the existing COPs, as a result there will be no extension of maturities. In order to achieve the maximum savings potential it is recommended to secure a direct loan from a bank, as the refinancing instrument, through the RFP process. A bank loan is a suitable instrument given the short maturity structure and the lower costs of issuance. This process will allow the School Board to eliminate the cost of underwriters, disclosure counsel, ratings, printing and an offering statement will not be required. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.6 Application for Impact Aid under P.L.81-874 for the 2016-2017 School Year naming Superintendent Mary Beth Jackson as the authorized representative for the Board presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 12, 2016 Absolute Date : Sep 12, 2016 Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve the application for Impact Aid under P.L. 81-874 for the 2016-2017 School Year naming Superintendent Mary Beth Jackson as the authorized representative for the Board. Public Content P.L. 81-874 requires that School Board minutes reflect the authorized representative as part of the application process each year. Therefore, it is recommended that the School Board give authorization to file an application for Federal Impact Aid naming Mary Beth Jackson as the authorized representative for the Board. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.7 Renewal of Fuel Purchasing Agreement: Baker Fire District, presented by  Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the renewal of the Fuel Purchasing Agreement between The School Board of Okaloosa County and Baker Fire District. Public Content Motion to approve the renewal of the Fuel Purchasing Agreement between The School Board of Okaloosa County, FL and Baker Fire District. Baker Fire District agrees to purchase fuel from the School Board on an as needed basis for the use in the operation of its public emergency response vehicles adhering to original terms and conditions. The contract is effective September 1, 2016 through August 31, 2017. A copy of the signed renewal document and original agreement are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments BAKER FIRE DISTRICT RENEWAL.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.8 Renewal of ITB 14-02 Paper for Offices & Classrooms, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve renewing the award for ITB 14-02 Paper for Offices & Classrooms for district-wide use. Public Content Request approval to renew the award of ITB 14-02 Paper for Offices & Classrooms for district-wide use. Purchases will be made from Gulf Coast Office Products on an as needed basis, based on fixed prices. The contract is effective October 14, 2016 through October 13, 2017 and a copy of the vendor renewal confirmation letter is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments RENEWAL FOR ITB 14-02-GCOP.pdf (250 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.9 Tag-On Bid Purchase Over $25,000: Dell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 12, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $43,800.00 Budgeted : Yes Budget Source : Federal Funds, Project 5488 DoDEA-Science Recommended Action : Motion to approve the purchase of 100 computers from Dell, in the amount of $43,800. Public Content Request approval to purchase 100 Dell computers through the State of Florida Alternate Contract #43211500-WSCA-15-ACS for a total of $43,800. Funding will be paid from Federal Funds, Project 5488 DoDEA -Science. For additional information, please contact Dr. Sandy Arteaga, Specialist, Title 1 at (850) 301-3008. File Attachments DELL QUOTE.pdf (93 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.10 Tag-On Bid: SDOC-14- B-084-LH Large Cafeteria Equipment, Catalog Discount  Bid, presented by Vince Windham, Program Director, Purchasing, and recommended by the