Okaloosa County School Board — Workshop Meeting, June 26, 2023 — reading text

approve Letter of Engagement between The School Board of Okaloosa County, Florida, and Carr, Riggs & Ingram, L.L.C. to audit School Internal Funds for Year Ended June 30, 2023. Public Content On May 22, 2017, the School Board approved the award of RFP 17-02 Internal Accounts Auditing Services to Carr, Riggs & Ingram, LLC. The contract awarded was for the performance of the School Internal Funds Audit for fiscal years 2016-2017 through 2020-2021 with the option to renew the contract for two additional years. The contract was renewed for fiscal year 2021-2022 on May 9, 2022. We are requesting Board approval for the second renewal for fiscal year 2022-2023. Attached is the Letter of Engagement for Fiscal Year Ending June 30, 2023. The fee remains at $70,000, consistent with previous years and will be delivered to the School Board no later than November 30, 2023. File Attachments Okaloosa School District Internal Funds 2023 Engagement Letter.pdf (305 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 RFQ 24-01 Instructure, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 26, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $234,815.00 Budgeted : Yes Budget Source : General Funds, Project 2080 ESSER- GF Recommended Action : Motion to approve the purchase of software subscriptions from Instructure for a total of $234,815.00,  effective July 1, 2023, through June 30, 2024. Public Content Request approval to purchase software subscriptions from Instructure for a total of $234,815.00, effective July 1, 2023, through June 30, 2024. Funds will be paid from General Funds, Project 2080 ESSER-GF. The contract is effective July 1, 2023, through June 30, 2024, and a copy of the quote is attached. For additional information, please contact Sheila Lightbourne, Assistant Superintendent, Curriculum, at (850) 833-5888. File Attachments INSTRUCTURE QUOTE.pdf (464 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 RFQ 24-02 Frontline Education, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 26, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $87,864.46 Budgeted : Yes Budget Source : Federal Funds, Project 4405 Title II- Part A ($60,271.95), and General Funds (Human Resources $27,592.51) Recommended Action : Motion to approve the purchase of software management subscriptions from Frontline Education for a total of $87,864.46, effective July 1, 2023, through June 30, 2024. Public Content Request approval to purchase software management subscriptions from Frontline Education for a total of $87,864.46. Funds will be paid from Federal Funds, Project 4405 Title II-Part A ($60,271.95), and General Funds (Human Resources $27,592.51), effective July 1, 2023, through June 30, 2024. For additional information, please contact Ann Flanagan, Specialist, Curriculum, at (850) 833-6312. File Attachments FRONTLINE QUOTE.pdf (242 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 RFQ 24-04 Newslea, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 26, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $113,031.00 Budgeted : Yes Budget Source : General Funds, Project 2080 ESSER- GF Recommended Action : Motion to approve the purchase of Newsela software in the amount of $113,031.00, effective July 1, 2023, through June 30, 2024. Public Content Request approval to purchase Newsela software in the amount of $113,031.00. Funds will be paid from General Funds, Project 2080 ESSER-GF and the contract is effective July 1, 2023, through June 30, 2024. A copy of the Customer Agreement is attached. For additional information, please contact Sheila Lightbourne, Assistant Superintendent, Curriculum, at (850) 833-5888. File Attachments NEWSELA QUOTE.pdf (151 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Contract for RFQU 23-01 Construction Cost Engineering Consulting Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 26, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 26, 2023 Absolute Date : Jun 26, 2023 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds Recommended Action : Motion to approve the contract with Cost Management, Inc. dba CMI for RFQU 23-01 Construction Cost Engineering Consulting Services. Public Content Request approval of the three (3) year contract with Cost Management, Inc. dba CMI for RFQU 23-01 Construction Cost Engineering Consulting Services, effective until June 26, 2026. Prices for 2023 are fixed based on Exhibit A. Prices for each year after will be increased by 5% for cost of living adjustments at the start of each year during the term of this contract. Funds will be paid from Capital, and a copy of the contract is attached. For additional information, please contact Bill Smith, Program Director, Facilities, at (850) 689-7890. File Attachments AGREEMENT FOR RFQU 23-01.pdf (432 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Renewal of ITB 18-22 Services to Inventory Capitalized Property,  presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 26, 2023 - Workshop Meeting Type : Action (Consent) Budget Source : General Funds, Project 9015 Fixed Charges Recommended Action : Motion to approve renewing ITB 18- 22 Services to Inventory Capitalized Property with OHC Advisors, Inc. based on revised bid pricing, effective July 1, 2023, through June 30, 2028. Public Content Request approval to renew ITB 18-22 Services to Inventory Capitalized Property with OHC Advisors, Inc. based on revised bid pricing decreasing the annual amount due to the approved increase of the district's threshold for recording property. Funds will be paid from General Funds, Project 9015 Fixed Charges. The five (5) year contract is effective July 1, 2023, through June 30, 2028, and copies of the renewal documents are attached. For additional information, please contact Melissa O'Malley, Director, Accounting & Finance, at