Okaloosa County School Board — Workshop Meeting, June 26, 2023 — reading text

member. 7. Consent Agenda Subject : 7.10 Budget Amendment #9 - Fiscal Year 2022-2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 26, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 26, 2023 Absolute Date : Jun 26, 2023 Fiscal Impact : Yes Dollar Amount : $4,360,710.97 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #9 - Fiscal Year 2022- 2023. Public Content On September 12, 2022, the School Board adopted the budget for fiscal year 2022-2023. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of May 2023: General Fund $ 498,287.46 Debt Service Funds 124.10 Capital Project Funds 3,486,851.52 Other Special Revenue Funds - Federal 361,951.62 Other Special Revenue Funds - Food Service 13,496.27 Internal Service Funds (Self-Insured Medical) 0.00 Total - All Fund $4,360,710.97 Note: The estimated budget for Other Special Revenue Funds - Miscellaneous (Internal Funds) was estimated to be $10.0 million in the District Summary Budget. This was an entry for District Summary Budget purposes only. Internal Funds are accounted for on a cash basis in a separate software program - School Funds Online. The estimated budget will not be adjusted through the year. The actual revenue and expenditures for Internal Funds will be reported on the Annual Financial Report at year end and through the Internal Funds audit process. File Attachments !BA 09 - May 2023.pdf (1,835 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Monthly Financial Statement for May 2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 26, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 26, 2023 Absolute Date : Jun 26, 2023 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for May 2023. Public Content The financial statement for the month ending May 31, 2023, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financial Statement 2023-05.pdf (817 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 26, 2023 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 06.26.2023.pdf (73 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Payroll Warrant Register and Accounts Payable Warrant Register totaling $43,021,345.38; Self Health Insurance Claims and Fees totaling $2,393,734.09; and Bank Transfers totaling $0.00 for May 2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 26, 2023 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $43,021,345.38, Self Health Insurance Claims and Fees in the amount of $2,393,734.09, and Bank Transfers in the amount of $0.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register totaling $43,021,345.38; Self Health Insurance Claims and Fees totaling $2,393,734.09; and Bank Transfers totaling $0.00 for May 2023 are being presented to the School Board. File Attachments 11 - MIS 3478 - Warrant Register - May 2023.pdf (162 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Fiscal Year 2022-2023 Inventories from all schools and departments, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 26, 2023 - Workshop Meeting Type : Action (Consent) Recommended Action : Board Approval Public Content The District currently owns 2,392 assets with an original value of $367.2 million and a current book value of $170.2 million as of June 12, 2023. The District is requesting Board Approval to remove 15 assets with a current book value of $40,660.68, reflecting an approximate .024% reduction in District assets. The Assets will be removed effective June 30, 2023. As required under General Authority and Law Implemented – Chapter 274, Florida Statutes, “Tangible Personal Property Owned by Local Governments”, a complete physical inventory of all property shall be taken annually, compared to property records, and all discrepancies shall be traced and reconciled. F.S. 274.02 File Attachments Inventory - Summary of Items to Remove FY 2023.pdf (79 KB) Inventory - Items to Remove with Paperwork.pdf (71 KB) Inventory - Items to Remove without Paperwork.pdf (72 KB) Inventory - Missing Items.pdf (66 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Letter of Engagement between The School Board of Okaloosa County, Florida, and Carr, Riggs & Ingram, L.L.C. to audit School Internal Funds for Year Ended June 30, 2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 26, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $70,000.00 Budgeted : Yes Budget Source : General Funds - Fixed Charges - Project 9015 Recommended Action : Motion to