Okaloosa County School Board — Workshop Meeting, January 22, 2024 — reading text

Ruckel Middle School, in the amount of $2,810.70. Public Content Approval is requested for the Underground Distribution Facilities Installation Agreement between The School Board of Okaloosa County, Florida and Florida Power & Light Company at Ruckel Middle School, in the amount of $2,810.70. This agreement will provide a new underground electrical service for the new cafetorium at Ruckel Middle School funded through Program 6 Task Order #12 - District-Wide Sales Tax Construction Projects that was approved on February 22, 2021. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments Revised Ruckel MS - FPL UG Agreement.pdf (157 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Appointment of Selection Committee for RFP 24-03 Information Technology Seat Management Outsourcing, presented by Eric Mitchell, Director of Information Technology and recommended by the Superintendent for approval Meeting : Jan 22, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 22, 2024 Absolute Date : Jan 22, 2024 Fiscal Impact : No Recommended Action : Motion to appoint the selection committee for RFP 24-03 Information Technology Seat Management Outsourcing. Public Content The Board is requested to appoint a selection committee to evaluate responses to RFP 24-03 Information Technology Seat Management Outsourcing and to return to the Board a recommended short-list of proposed providers for contract negotiation purposes. The committee membership is recommended as follows: Tim Bryant, School Board Member Julie Perry, Chief Financial Officer John Spolski, Assistant Superintendent Operations Eric Mitchell, Director Information Technology and Committee Chair Dustin Keith, Specialist, Technology Outsourcing Project Manager The School Board Attorney will work with the selection committee throughout the process. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Contract, with locked second year rate, between Bitsight and the School Board of Okaloosa County for SaaS (Software as a Service) applications, presented by Eric Mitchell, Director of Information Technology, and recommended by the Superintendent for approval. Meeting : Jan 22, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 22, 2024 Absolute Date : Jan 22, 2024 Fiscal Impact : Yes Dollar Amount : $70,000.00 Budgeted : Yes Budget Source : General Fund, Department Discretionary Budget Recommended Action : Approval Public Content Request to enter in a contract with Bitsight for SaaS services. The State now requires the District to screen vendors that are using student data. The tools provided by this software will assist the screening process, helping the District meet those requirements. The Standard Student Data Protection Agreement (SSDPA) will be made into an online form for completion, and the District will be assisted with the online posting requirements of these vendors for our parents. This purchase is a direct negotiated contract per 6A-1.012(14). File Attachments Terms of Use Agreement - BitSight (5).pdf (237 KB) Bitsight SaaS Services Overview for Procurement_04.24.23 (3) (1).pdf (128 KB) OkaloosaFinal.pdf (51 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Amendment to Full Services Schools Contract between The Department of Health in Okaloosa County School Board and The School Board of Okaloosa County, Florida, submitted by Teri Schroeder, Program Director, Student Services and approved by the Superintendent for approval. Meeting : Jan 22, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 22, 2024 Absolute Date : Jan 22, 2024 Fiscal Impact : Yes Dollar Amount : $28,021.98 Budgeted : Yes Budget Source : Full Service Schools Allocation Recommended Action : Motion to approve admendment to the 2023-2024 Full Service Schools contract between the Department of Health Okaloosa and the School Board of Okaloosa County, Florida. Public Content The Department of Health Okaloosa has requested to amend the original Full Service Schools Contract approved in May 2023 and started on July 1, 2023. The amendment will impact only the period of contract starting July 1, 2023 - Sept. 24, 2023. The remaining duration of the contract through June 30, 2024, will not be impacted by this amendment. For additional information, please contact Teri Schroeder, Program Director, Student Services at 850-833-3108. File Attachments DOH Contract Admendment.pdf (100 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Memorandum of Agreement between The School Board of Okaloosa County, Florida, and Lakeview Center, Inc. to provide a community-based crisis stabilization service to students and families and support their transition to ongoing treatment services as appropriate, presented by Teri Schroeder, Program Director, Student Services and recommended by the Superintendent for approval. Meeting : Jan 22, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 22, 2024 Absolute Date : Jan 22, 2024 Fiscal Impact : No Recommended Action : Motion to approve the Memorandum of Agreement between The School Board of Okaloosa County, Florida, and Lakeview Center, Inc. Public Content The Lakeview Center Mobile Response Team (MRT) serves Escambia, Santa Rosa, Okaloosa and Walton Counties and provides 24/7 intervention and support for persons in need of crisis stabilization in the least restrictive setting possible. MRT also provides aftercare to ensure a smooth transition to the appropriate support services within the community. The term of the agreement begins January 22, 2024, and will automatically renew annually until written notice is provided by either party. For mor information please contact Teri Schroeder at 850-833-3108. File Attachments Final Copy.pdf (165 KB) BAA Okaloosa Schools Lakeview.pdf (160 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Superintendent's Human Resources Recommendations Subject : 8.1 (Information Only) Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Jan 22, 2024 - Workshop Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 102864 120112 125268 125416 For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human