Okaloosa County School Board — Workshop Meeting, January 22, 2024

Monday, January 22, 2024 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. *********************************************** NOTICE: This Board Meeting is being live-streamed for the convenience of the public at the video link above or at https://www.okaloosaschools.com/district/sb/meetings/2024 *********************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Jan 22, 2024 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Jan 22, 2024 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Recognitions: Deleted Item 3.1 Recognition of Baker Girls Volleyball Team, 2023 1A Florida High School Athletic Association (FHSAA) State Champions 3. Recognitions Subject : 3.1 Deleted - Recognition of Baker Girls Volleyball Team, 2023 1A Florida High School Athletic Association (FHSAA) State Champions, presented by Superintendent Chambers. Meeting : Jan 22, 2024 - Workshop Meeting Type : Recognition Public Content Baker Girls Volleyball 2023 State Team Members, led by Coach Head Coach Chelsea Medley and Assistant Cameron Davis. Katy Stephens Eiress Rockwell Karsyn Crinklaw McKenzie McGraw Annalese Saudners Chloe Ates Kat Price Lily Adams Brooke Brunson Haley Westberry Kaleigh Moss Madie Mills Trainer: Jessica Landingham Statistictian: Mylon McCallum Manager: Laney Anzalone 21st 1A District Championship in a row 1A Regional Champs, 14th in school history st 1A State Champions, 1 in school history Lily Adams, FACA 1A Distrcit 1 Player of the year Coach Medley, FACA 1A District 1 Coach of the year Chloe Ates, Lily Adams FACA All State and All Academic Chloe Ates signed to play volleyball at Saint Leo University Haley Westberry signed to play volleyball at Coastal Alabama Chloe Ates, Haley Westberry participants of Pensacola All Star game File Attachments 2023 Baker School Volleyball State Champions School Res (1).pdf (289 KB) 2023 Baker School Volleyball State Champions Certificate.pdf (305 KB) 3. Recognitions Subject : 3.2 Recognition of the 2024 Elementary Assistant Principal of the Year, Jordan Berry, presented by the Superintendent. Meeting : Jan 22, 2024 - Workshop Meeting Type : Recognition Public Content Okaloosa County Schools honor and recognize Mr. Jordan Berry as the 2024 Elementary Assistant Principal of the Year for his unwavering support and unrelenting guidance in providing the highest quality education and for positively impacting his school and community. Presented with highest respect and appreciation by Superintendent Marcus Chambers and the School Board of Okaloosa County. 3. Recognitions Subject : 3.3 Recognition of the 2024 Secondary/K12 Assistant Principal of the Year, Lucretia Waskow, presented by the Superintendent. Meeting : Jan 22, 2024 - Workshop Meeting Type : Recognition Public Content Okaloosa County Schools honor and recognize Ms. Lucretia Waskow as the 2024 Secondary/K12 Assistant Principal of the Year for her unwavering support and unrelenting guidance in providing the highest quality education and for positively impacting her school and community. Presented with highest respect and appreciation by Superintendent Marcus Chambers and the School Board of Okaloosa County. 3. Recognitions Subject : 3.4 Recognition of the 2024 Elementary Principal of the Year, Jason McClelland, presented by the Superintendent. Meeting : Jan 22, 2024 - Workshop Meeting Type : Recognition Public Content Okaloosa County Schools honor and recognize Mr. Jason McClelland as the 2024 Elementary Principal of the Year for his unwavering support and unrelenting guidance in providing the highest quality education and for positively impacting his school and community. Presented with highest respect and appreciation by Superintendent Marcus Chambers and the School Board of Okaloosa County. 3. Recognitions Subject : 3.5 Recognition of the 2024 Secondary/K12 Principal of the Year, Charlie Marello, presented by the Superintendent. Meeting : Jan 22, 2024 - Workshop Meeting Type : Recognition Public Content Okaloosa County Schools honor and recognize Mr. Charlie Marello as the 2024 Secondary/K12 Principal of the Year for his unwavering support and unrelenting guidance in providing the highest quality education and for positively impacting his school and community. Presented with highest respect and appreciation by Superintendent Marcus Chambers and the School Board of Okaloosa County. 4. Administrative Personnel Appointments Subject : 4.1 Appointment of Assistant Principal II (10 Month), Elliott Point Elementary School, recommended by the Superintendent for approval. Meeting : Jan 22, 2024 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Assistant Principal II (10 Month), Elliott Point Elementary School. 4. Administrative Personnel Appointments Subject : 4.2 Appointment of Principal, Richbourg School, recommended by the Superintendent for approval. Meeting : Jan 22, 2024 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Principal, Richbourg School. 4. Administrative Personnel Appointments Subject : 4.3 Appointment of Principal, Shalimar Elementary School, recommended by the Superintendent for approval. Meeting : Jan 22, 2024 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Principal, Shalimar Elementary School. 5. Public Comment - Agenda Items Only (Blue Card) Subject : 5.1 Members of the public desiring to address the School Board regarding Agenda items only - Form MIS 5241 Discussion of Agenda Items (Blue Card) Meeting : Jan 22, 2024 - Workshop Meeting Type : Information 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for December 2023, presented by Julie Perry, Chief Financial Officer Meeting : Jan 22, 2024 - Workshop Meeting Type : Report Public Content In-County Travel paid for December 2023, presented by Julie Perry, Chief Financial Officer File Attachments In-County Travel Report Summary 01.22.2023.pdf (69 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for December 2023, presented by Julie Perry, Chief Financial Officer Meeting : Jan 22, 2024 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for December 2023, presented by Julie Perry, Chief Financial Officer File Attachments Out-of-County Travel Summary 01.22.2023.pdf (60 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Quarterly Report: Short Term Facility Use Contracts and Lease Agreements Under the $10,000 Threshold, presented by Vince Windham, Program Director, Purchasing. Meeting : Jan 22, 2024 - Workshop Meeting Type : Information Public Content Each quarter, the Purchasing Department provides a list of Short Term Facility Use Contracts and lease Agreements having a value of less that $10,000 that have been entered into by the departments/schools. The attached report shows the Short Term Facility Use Contracts and Lease Agreements for the second quarter of fiscal year 2023-2024 (October 2023, through December 2023). For more information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments CONTRACT-LEASE-OCTOBER THROUGH DECEMBER 2023.pdf (64 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.4 Quarterly Report: Service Agreements Under the $10,000 Threshold for Internal and Budgetary Funds, presented by Vince Windham, Program Director, Purchasing. Meeting : Jan 22, 2024 - Workshop Meeting Type : Information Public Content Each quarter, the Purchasing Department provides a list of the Internal and Budgetary Funds Service Agreements having a value less than $10,000 that have been entered into by schools/departments. The attached reports show the Service Agreements for the second quarter of fiscal year 2023-2024 (October 2023 through December 2023) sorted by school/department and by provider. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments S.A. under the $10000 Quarter 2 Provdier FY23-24.pdf (89 KB) S.A. under the $10000 Quarter 2 School FY23-24.pdf (90 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.5 State of Florida State Board of Administration - Local Government Surplus Funds Trust Fund (Florida PRIME) - (An External Investment Pool) - For the Fiscal Years Ended June 30, 2023, and June 30, 2022 - Financial Audit-Report No. 2024-085 December 2023 Meeting : Jan 22, 2024 - Workshop Meeting Type : Report Public Content The Auditor General of the State of Florida has issued Report No. 2024-085 December 2023, State of Florida, State Board of Administration, Local Government Surplus Funds Trust Fund (Florida Prime) (An External Investment Pool) Financial Audit for the Fiscal Years Ended June 30, 2023, and June 30, 2022. The Auditor General requests that this report be presented to the School Board at its next meeting and that it be filed as a part of the public records of the School Board. File Attachments 2024-085-Local Government Surplus Funds Trust Fund (FL PRIME).pdf (653 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Jan 22, 2024 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Student Disciplinary Hearing of January 8, 2024; Minutes of the Workshop Meeting of January 8, 2024; Minutes of the Regular Meeting of January 8, 2024, recommended by the Superintendent for approval. Meeting : Jan 22, 2024 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Student Disciplinary Hearing of January 8, 2024; Minutes of the Workshop Meeting of January 8, 2024; Minutes of the Regular Meeting of January 8, 2024. File Attachments 1-8-2024 Workshop - DRAFT.pdf (130 KB) 1-8-2024 Meeting - DRAFT.pdf (79 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Appropriation of District 3 School Board Member Capital Outlay Funds  to Baker School for ClearTouch Panels in the amount of $5,012.00, presented by Linda Evanchyk and recommended by the Superintendent for approval. Meeting : Jan 22, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 22, 2024 Absolute Date : Jan 22, 2024 Fiscal Impact : Yes Dollar Amount : $5,012.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Baker School for ClearTouch Panels in the amount of $5,012.00. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Baker School for ClearTouch Panels in the amount of $5,012.00. File Attachments Okaloosa-ClearTouch 75 inch A+ Panels with Accessories and Adjustable Stand Qty 1 - Baker School.pdf (74 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Appropriation of District 3 School Board Member Capital Outlay Funds to Baker School for track covers in the amount of $2,269.00, presented by Linda Evanchyk and recommended by the Superintendent for approval. Meeting : Jan 22, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 22, 2024 Absolute Date : Jan 22, 2024 Fiscal Impact : Yes Dollar Amount : $2,269.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Baker School for track covers in the amount of $2,269.00. Public Content District 3 School Board Member Capital Outlay Funds will be appropirated to Baker School for track covers in the amount of $2,269.00 File Attachments Track Runway Request 12-11-23.pdf (89 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Appropriation of District 5 School Board Member Capital Outlay Funds to Bluewater Elementary School for ClearTouch Panels in the amount of $17,993.00, presented by Diane Kelley and recommended by the Superintendent for approval. Meeting : Jan 22, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 22, 2024 Absolute Date : Jan 22, 2024 Fiscal Impact : Yes Dollar Amount : $17,993.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Bluewater Elementary School for ClearTouch Panels in the amount of $17,993.00, presented by Diane Kelley and recommended by the Superintendent for approval. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Bluewater Elementary School for ClearTouch Panels in the amount of $17,993.00, presented by Diane Kelley and recommended by the Superintendent for approval. File Attachments Okaloosa-ClearTouch 75 inch A+ Panels with Accessories, PC, and Adjustable Stand Qty 1 - Bluewater Elementary.pdf (75 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Purchase and Sale Agreement for Real Property in Crestview, Florida, and Authorization to Advertise for a Public Hearing, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Jan 22, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 22, 2024 Absolute Date : Jan 22, 2024 Recommended Action : Motion to approve advertising for a public hearing to receive input on the proposed Purchase and Sale Agreement between The School Board of Okaloosa County, Florida, and Scott Unlimited, LLC, and to give final approval to the Purchase Agreement. Public Content A public hearing will be advertised to receive public input and consider approval for The School Board of Okaloosa County, Florida, to purchase real property containing approximately 7.66+-acres, Parcel Identification Number 03-3N-23-0000-0001-002A. The property is located at 5749 John Givens Road, Crestview, Florida. Prior to final approval of the purchase the Board is required to conduct a public hearing after proper notice. For additional information, please contact Bill Smith, Program Director, Facilities Planning, (850) 689-7159. File Attachments Teel & Waters Appraisal - John Givens Road.pdf (3,677 KB) EquiValue Appraisal - John Givens Road.pdf (4,322 KB) PSA 5660 J.Givens Parkway (Seller Signed 1-12-24).pdf (17,714 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Tag-On Bid Purchase Over $50,000: Weatherproofing Technologies Inc. (WTI), presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 22, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 22, 2024 Absolute Date : Jan 22, 2024 Fiscal Impact : Yes Dollar Amount : $211,775.86 Budgeted : Yes Budget Source : Capital Fund, Project 0322 DW Roofing Recommended Action : Motion to approve the roof repair at Carver Hill through WTI in the amount of $211,775.86. Public Content Request approval for the roof repair at Carver Hill through WTI in the amount of $211,775.86. The purchase is made through AEPA-IFB #21-D and paid from Capital Fund, Project 0322 DW Roofing. A copy of the proposal is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments WTI QUOTE.pdf (2,344 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Tag-On Bid Purchase Over $50,000: Apple Store for Education, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 22, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $121,880.00 Budgeted : Yes Budget Source : Federal Fund, Project 4401 Title I - Part A Recommended Action : Motion to approve purchasing computer hardware and equipment from Apple Store for Education in the amount of $121,880.00. Public Content Request approval to purchase computer hardware and equipment from Apple Store for Education in the amount of $121,880.00. The purchase is made through State of Florida Contract #43211500-WSCA-15-ACS and funds will be paid from Federal Fund, Project 4401 Title I - Part A. A copy of the quote is attached. For additional information, please contact Amy Dale, Specialist, Title I, at (850) 301-3008. File Attachments APPLE QUOTE.pdf (38 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 22, 2024 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills Summary 01.22.2023.pdf (68 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 22, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $15,349.50 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2024-01-22.pdf (120 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Payroll Warrant Register and Accounts Payable Warrant Register totaling $39,817,942.92; Self Health Insurance Claims and Fees totaling $2,890,320.87; and Bank Transfers totaling $0.00 for December 2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 22, 2024 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $39,817,942.92, Self- Health Insurance Claims and Fees in the amount of $2,890,320.87, and Bank Transfers in the amount of $0.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register totaling $39,817,942.92; Self Health Insurance Claims and Fees totaling $2,890,320.87; and Bank Transfers totaling $0.00 for December 2023 are being presented to the School Board. File Attachments 06 - MIS 3478 - Warrant Register - December 2023.pdf (162 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Addendum to Agreement between The School Board of Okaloosa County, Florida, and KEV Group, Inc., presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 22, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 22, 2024 Absolute Date : Jan 22, 2024 Fiscal Impact : Yes Dollar Amount : $14,700.00 Budgeted : Yes Budget Source : General Fund Fixed Charges Recommended Action : Motion to approve Addendum to Agreement between The School Board of Okaloosa County, Florida, and KEV Group, Inc. Original agreement approved on March 27, 2023, and amended on August 14, 2023. Public Content School Funds Online is the bookkeeping software used by schools for Internal Funds and is a part of KEV Group, Inc. An agreement to use its online payment software known as School Cash Management Solution was approved on March 27, 2023. This agreement included online payments and in person credit/debit card payments via Clover devices. An addendum was approved on August 14, 2023, adding three more Clover devices for schools. This requested addendum adds cellular service for all Clover devices. File Attachments ADDENDUM - Okaloosa County Schools FL - cellular additions.pdf (240 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 School Board Resolution 24-03 Establishing Its Intent To Reimburse Certain Capital Expenditures With Proceeds Of A Future Tax-Exempt Financing; Providing Certain Other Matters In Connection Therewith; And Providing An Effective Date, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 22, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 22, 2024 Absolute Date : Jan 22, 2024 Fiscal Impact : No Recommended Action : Motion to approve School Board Resolution 24-03 Establishing Its Intent To Reimburse Certain Capital Expenditures With Proceeds Of A Future Tax-Exempt Financing; Providing Certain Other Matters In Connection Therewith; And Providing An Effective Date. Public Content The IRS requires that the School Board adopt a resolution that declares its intent to issue tax-exempt debt in the future for the various projects identified in the resolution and allows the School Board to expend funds on hand that will then be “reimbursed” from the loan proceeds. This resolution does not authorize the issuance of the debt; and an additional resolution will have to be adopted in the future that approves the projects, the total amount, the maturity date and the interest rate for the debt. This resolution is solely to declare the School Board’s intent to satisfy IRS requirements. The resolution does not obligate the School Board to issue any debt or build any of the Facilities identified in the resolution. File Attachments Resolution 24-03 - Reimburse of Capital Expenditures.pdf (107 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Agreement to grant Florida Power & Light Company a ten foot (10') wide utility easement at Bob  Sikes Elementary School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Jan 22, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 22, 2024 Absolute Date : Jan 22, 2024 Recommended Action : Motion to approve the agreement to grant Florida Power & Light Company a ten foot (10') wide utility easement at Bob Sikes Elementary School. Public Content Florida Power and Light Company is requesting The School Board of Okaloosa County grant a ten foot (10') wide easement at Bob Sikes Elementary School located at 425 Adams Drive, Crestview, FL 32536. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments Revised 10' Easement Bob Sikes - FPL.pdf (2,245 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Underground Distribution Facilities Installation Agreement between The School Board of Okaloosa County, Florida, and Florida Power & Light Company at Wright Elementary School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Jan 22, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 22, 2024 Absolute Date : Jan 22, 2024 Recommended Action : Motion to approve the Underground Distribution Facilities Installation Agreement between The School Board of Okaloosa County, Florida and Florida Power & Light Company at Wright Elementary School, in the amount of $6,911.55. Public Content Approval is requested for the Underground Distribution Facilities Installation Agreement between The School Board of Okaloosa County, Florida and Florida Power & Light Company at Wright Elementary School, in the amount of $6,911.55. This agreement will provide a new underground electrical service for the new cafetorium at Wright Elementary School funded through Program 6 Task Order #12 - District- Wide Sales Tax Construction Projects that was approved on February 22, 2021. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments Revised Wright ES - FPL UG Agreement.pdf (2,408 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Underground Distribution Facilities Installation Agreement between The School Board of Okaloosa County, Florida, and Florida Power & Light Company at Ruckel Middle School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Jan 22, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 22, 2024 Absolute Date : Jan 22, 2024 Recommended Action : Motion to approve the Underground Distribution Facilities Installation Agreement between The School Board of Okaloosa County, Florida and Florida Power & Light Company at Ruckel Middle School, in the amount of $2,810.70. Public Content Approval is requested for the Underground Distribution Facilities Installation Agreement between The School Board of Okaloosa County, Florida and Florida Power & Light Company at Ruckel Middle School, in the amount of $2,810.70. This agreement will provide a new underground electrical service for the new cafetorium at Ruckel Middle School funded through Program 6 Task Order #12 - District-Wide Sales Tax Construction Projects that was approved on February 22, 2021. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments Revised Ruckel MS - FPL UG Agreement.pdf (157 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Appointment of Selection Committee for RFP 24-03 Information Technology Seat Management Outsourcing, presented by Eric Mitchell, Director of Information Technology and recommended by the Superintendent for approval Meeting : Jan 22, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 22, 2024 Absolute Date : Jan 22, 2024 Fiscal Impact : No Recommended Action : Motion to appoint the selection committee for RFP 24-03 Information Technology Seat Management Outsourcing. Public Content The Board is requested to appoint a selection committee to evaluate responses to RFP 24-03 Information Technology Seat Management Outsourcing and to return to the Board a recommended short-list of proposed providers for contract negotiation purposes. The committee membership is recommended as follows: Tim Bryant, School Board Member Julie Perry, Chief Financial Officer John Spolski, Assistant Superintendent Operations Eric Mitchell, Director Information Technology and Committee Chair Dustin Keith, Specialist, Technology Outsourcing Project Manager The School Board Attorney will work with the selection committee throughout the process. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Contract, with locked second year rate, between Bitsight and the School Board of Okaloosa County for SaaS (Software as a Service) applications, presented by Eric Mitchell, Director of Information Technology, and recommended by the Superintendent for approval. Meeting : Jan 22, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 22, 2024 Absolute Date : Jan 22, 2024 Fiscal Impact : Yes Dollar Amount : $70,000.00 Budgeted : Yes Budget Source : General Fund, Department Discretionary Budget Recommended Action : Approval Public Content Request to enter in a contract with Bitsight for SaaS services. The State now requires the District to screen vendors that are using student data. The tools provided by this software will assist the screening process, helping the District meet those requirements. The Standard Student Data Protection Agreement (SSDPA) will be made into an online form for completion, and the District will be assisted with the online posting requirements of these vendors for our parents. This purchase is a direct negotiated contract per 6A-1.012(14). File Attachments Terms of Use Agreement - BitSight (5).pdf (237 KB) Bitsight SaaS Services Overview for Procurement_04.24.23 (3) (1).pdf (128 KB) OkaloosaFinal.pdf (51 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Amendment to Full Services Schools Contract between The Department of Health in Okaloosa County School Board and The School Board of Okaloosa County, Florida, submitted by Teri Schroeder, Program Director, Student Services and approved by the Superintendent for approval. Meeting : Jan 22, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 22, 2024 Absolute Date : Jan 22, 2024 Fiscal Impact : Yes Dollar Amount : $28,021.98 Budgeted : Yes Budget Source : Full Service Schools Allocation Recommended Action : Motion to approve admendment to the 2023-2024 Full Service Schools contract between the Department of Health Okaloosa and the School Board of Okaloosa County, Florida. Public Content The Department of Health Okaloosa has requested to amend the original Full Service Schools Contract approved in May 2023 and started on July 1, 2023. The amendment will impact only the period of contract starting July 1, 2023 - Sept. 24, 2023. The remaining duration of the contract through June 30, 2024, will not be impacted by this amendment. For additional information, please contact Teri Schroeder, Program Director, Student Services at 850-833-3108. File Attachments DOH Contract Admendment.pdf (100 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Memorandum of Agreement between The School Board of Okaloosa County, Florida, and Lakeview Center, Inc. to provide a community-based crisis stabilization service to students and families and support their transition to ongoing treatment services as appropriate, presented by Teri Schroeder, Program Director, Student Services and recommended by the Superintendent for approval. Meeting : Jan 22, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 22, 2024 Absolute Date : Jan 22, 2024 Fiscal Impact : No Recommended Action : Motion to approve the Memorandum of Agreement between The School Board of Okaloosa County, Florida, and Lakeview Center, Inc. Public Content The Lakeview Center Mobile Response Team (MRT) serves Escambia, Santa Rosa, Okaloosa and Walton Counties and provides 24/7 intervention and support for persons in need of crisis stabilization in the least restrictive setting possible. MRT also provides aftercare to ensure a smooth transition to the appropriate support services within the community. The term of the agreement begins January 22, 2024, and will automatically renew annually until written notice is provided by either party. For mor information please contact Teri Schroeder at 850-833-3108. File Attachments Final Copy.pdf (165 KB) BAA Okaloosa Schools Lakeview.pdf (160 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Superintendent's Human Resources Recommendations Subject : 8.1 (Information Only) Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Jan 22, 2024 - Workshop Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 102864 120112 125268 125416 For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.2 (Information Only) Deferred Retirement Option Program, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 22, 2024 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). There are no new employees to report at this time. For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.3 Out-of-Field Report for the 2023- 2024 school year, presented by Sharon Duron, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Jan 22, 2024 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Out-of-Field Report for the 2023-2024 school year. Public Content Teachers who are not teaching in their area of certification are considered out-of-field. The attached list of teachers are those teachers who are currently not teaching in their certified area. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Sharon Duron for additional information, 850-833-5857. File Attachments OOF Board Report for 1-22-2024.pdf (123 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.4 Request to advertise a Public Hearing for revision of School Board Policy 06-34 Retirement, presented by Lee Hale, Assistant Superintendent Human Resources, recommended by the Superintendent for approval. Meeting : Jan 22, 2024 - Workshop Meeting Type : Action Recommended Action : Motion to approve the request to advertise a Public Hearing for revision of School Board Policy 06-34 Retirement. Public Content A Public Hearing will be advertised to received public input on the proposed revisions to School Board Policy 06-34 Retirement. These revisions include the sick leave payout procedures for employees who choose to be in DROP for 8 years. The policy was also revised to align with the District's procedures for employees who separate by postponing retirement. For additional information, please contact Lee Hale, at 850-833-5801. File Attachments 06-34 RETIREMENT - Draft.pdf (98 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.5 Forgiveness of work day for employees due to inclement weather, January 9, 2024, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 22, 2024 - Workshop Meeting Type : Action Preferred Date : Jan 22, 2024 Absolute Date : Jan 22, 2024 Recommended Action : Motion to approve forgiveness of work day for employees due to inclement weather January 9, 2024. Public Content The Superintendent is recommending the attached payroll procedures for the inclement weather day on January 9, 2024. For additional information, please contact Lee Hale, 833-5801. File Attachments Inclement Weather Memo.pdf (364 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.6 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 22, 2024 - Workshop Meeting Type : Action Preferred Date : Jan 22, 2024 Absolute Date : Jan 22, 2024 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments Jan. 22, 2024 Separations, Public.pdf (62 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.7 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 22, 2024 - Workshop Meeting Type : Action Preferred Date : Jan 22, 2024 Absolute Date : Jan 22, 2024 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments Jan. 22, 2024 Ed. Support New Hire, Public.pdf (55 KB) Jan. 22, 2024 Instructional New Hire, Public.pdf (54 KB) Jan. 22, 2024 Substitute New Hire, Public.pdf (119 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.8 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 22, 2024 - Workshop Meeting Type : Action Preferred Date : Jan 22, 2024 Absolute Date : Jan 22, 2024 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801 File Attachments Jan. 22, 2024 Transfers, Public.pdf (134 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.9 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 22, 2024 - Workshop Meeting Type : Action Preferred Date : Jan 22, 2024 Absolute Date : Jan 22, 2024 Recommended Action : Motion to approve the suspension of employee EID 118100. Public Content Suspension of Employee #11800 for 2 days. For more information, contact Lee Hale at 833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.10 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 22, 2024 - Workshop Meeting Type : Action Preferred Date : Jan 22, 2024 Absolute Date : Jan 22, 2024 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.11 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 22, 2024 - Workshop Meeting Type : Action Preferred Date : Jan 22, 2024 Absolute Date : Jan 22, 2024 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Name School Hours Karmen Broaddus Ruckel Middle 10.000 Mitchell Oldnettle OTC 65.625 Kasey Bishop Trans. Central 37.500 Kirsten Delarue Bob Sikes 9.750 Michelle Crosby Bruner Middle School 11.000 Hayden Edelman Lewis School 15.000 Sarah Johnson Silver Sands 30.000 Phillip Reed Maintenance 30.000 For more information, contact Lee Hale at 850-833-5801 10. Construction Program/Owner's Representative's Business Subject : 10.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Jan 22, 2024 - Workshop Meeting Type : Action, Information 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Jan 22, 2024 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests approved by the Superintendent. Meeting : Jan 22, 2024 - Workshop Meeting Type : Information Public Content An updated list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop, and again at the Regular Meeting, to insure they receive the most current information. 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Jan 22, 2024 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. File Attachments State and Okaloosa.pdf (106 KB) Capital Update - Roofing 20240122 (1).pdf (5,146 KB) 13. Board Members' Announcements/Requests for Information Subject : 13.1 Board Members' Announcements/Requests for Information Meeting : Jan 22, 2024 - Workshop Meeting Type : Action,Information Public Content Board Members may request information or address concerns and other matters. 14. Public Comment - General Public Comments (Yellow Card) Subject : 14.1 Members of the public desiring to address the School Board with general comments - Form MIS 6120 General Public Comments (Yellow Card) Meeting : Jan 22, 2024 - Workshop Meeting Type : Information 15. Adjournment Subject : 15.1 Adjournment of the meeting by the Chairman Meeting : Jan 22, 2024 - Workshop Meeting Type : 16. Public Notices Subject : 16.1 Notice of Student Disciplinary Hearings Meeting : Jan 22, 2024 - Workshop Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARINGS The School Board of Okaloosa County will conduct Student Disciplinary Hearings on January 22, 2024, beginning at 8:00 a.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville, Florida. In accordance with Florida law, this hearings may be closed to the press and public at the request of the parents of the affected students. 16. Public Notices Subject : 16.2 Notice of Workshop Meeting : Jan 22, 2024 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, Florida, on January 22, 2024, beginning at 9:00 a.m. This meeting will be open to the press and public. 16. Public Notices Subject : 16.3 Public Notice Meeting : Jan 22, 2024 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.