Okaloosa County School Board — Workshop Meeting, January 22, 2024 — reading text

provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Addendum to Agreement between The School Board of Okaloosa County, Florida, and KEV Group, Inc., presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 22, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 22, 2024 Absolute Date : Jan 22, 2024 Fiscal Impact : Yes Dollar Amount : $14,700.00 Budgeted : Yes Budget Source : General Fund Fixed Charges Recommended Action : Motion to approve Addendum to Agreement between The School Board of Okaloosa County, Florida, and KEV Group, Inc. Original agreement approved on March 27, 2023, and amended on August 14, 2023. Public Content School Funds Online is the bookkeeping software used by schools for Internal Funds and is a part of KEV Group, Inc. An agreement to use its online payment software known as School Cash Management Solution was approved on March 27, 2023. This agreement included online payments and in person credit/debit card payments via Clover devices. An addendum was approved on August 14, 2023, adding three more Clover devices for schools. This requested addendum adds cellular service for all Clover devices. File Attachments ADDENDUM - Okaloosa County Schools FL - cellular additions.pdf (240 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 School Board Resolution 24-03 Establishing Its Intent To Reimburse Certain Capital Expenditures With Proceeds Of A Future Tax-Exempt Financing; Providing Certain Other Matters In Connection Therewith; And Providing An Effective Date, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 22, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 22, 2024 Absolute Date : Jan 22, 2024 Fiscal Impact : No Recommended Action : Motion to approve School Board Resolution 24-03 Establishing Its Intent To Reimburse Certain Capital Expenditures With Proceeds Of A Future Tax-Exempt Financing; Providing Certain Other Matters In Connection Therewith; And Providing An Effective Date. Public Content The IRS requires that the School Board adopt a resolution that declares its intent to issue tax-exempt debt in the future for the various projects identified in the resolution and allows the School Board to expend funds on hand that will then be “reimbursed” from the loan proceeds. This resolution does not authorize the issuance of the debt; and an additional resolution will have to be adopted in the future that approves the projects, the total amount, the maturity date and the interest rate for the debt. This resolution is solely to declare the School Board’s intent to satisfy IRS requirements. The resolution does not obligate the School Board to issue any debt or build any of the Facilities identified in the resolution. File Attachments Resolution 24-03 - Reimburse of Capital Expenditures.pdf (107 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Agreement to grant Florida Power & Light Company a ten foot (10') wide utility easement at Bob  Sikes Elementary School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Jan 22, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 22, 2024 Absolute Date : Jan 22, 2024 Recommended Action : Motion to approve the agreement to grant Florida Power & Light Company a ten foot (10') wide utility easement at Bob Sikes Elementary School. Public Content Florida Power and Light Company is requesting The School Board of Okaloosa County grant a ten foot (10') wide easement at Bob Sikes Elementary School located at 425 Adams Drive, Crestview, FL 32536. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments Revised 10' Easement Bob Sikes - FPL.pdf (2,245 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Underground Distribution Facilities Installation Agreement between The School Board of Okaloosa County, Florida, and Florida Power & Light Company at Wright Elementary School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Jan 22, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 22, 2024 Absolute Date : Jan 22, 2024 Recommended Action : Motion to approve the Underground Distribution Facilities Installation Agreement between The School Board of Okaloosa County, Florida and Florida Power & Light Company at Wright Elementary School, in the amount of $6,911.55. Public Content Approval is requested for the Underground Distribution Facilities Installation Agreement between The School Board of Okaloosa County, Florida and Florida Power & Light Company at Wright Elementary School, in the amount of $6,911.55. This agreement will provide a new underground electrical service for the new cafetorium at Wright Elementary School funded through Program 6 Task Order #12 - District- Wide Sales Tax Construction Projects that was approved on February 22, 2021. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments Revised Wright ES - FPL UG Agreement.pdf (2,408 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Underground Distribution Facilities Installation Agreement between The School Board of Okaloosa County, Florida, and Florida Power & Light Company at Ruckel Middle School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Jan 22, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 22, 2024 Absolute Date : Jan 22, 2024 Recommended Action : Motion to approve the Underground Distribution Facilities Installation Agreement between The School Board of Okaloosa County, Florida and Florida Power & Light Company at