Okaloosa County School Board — Workshop Meeting, June 18, 2020 — reading text

2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 22, 2020 Absolute Date : Jun 22, 2020 Fiscal Impact : No Recommended Action : Motion to approve Riverside Elementary School Internal Funds Account change. Public Content Per School Board Policy 2-8(A), the School Board shall approve all depositories of School Board funds, including school internal accounts. Depositories must be banks, savings and loan associations, and credit unions which are authorized to conduct business in Florida pursuant to Chapter 280, Florida Statutes. On Monday, June 8, 2020, Hancock Bank notified Riverside Elementary School that its Internal Funds checking account had been compromised. The Finance Department advised the school to close the compromised account and open a new account. Due to the need to take immediate action, Riverside Elementary School was unable to request School Board approval prior to closing the old checking account and opening a new checking account. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Revised Fiscal Year 2020-2021 Child Care Fees presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 18, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 22, 2020 Absolute Date : Jun 22, 2020 Fiscal Impact : No Recommended Action : Motion to approved revised Fiscal Year 2020-2021 Child Care Fees. Public Content The School Board approved the Child Care fees for fiscal year 2020-2021 on April 13, 2020. Riverside Child Care has requested the following change to the approved fees: Change Riverside Staff Employee Discounts from 50% to no charge. All other fees remain the same. The fee schedule has been attached with the change highlighted. File Attachments !Child Care Fees for Agenda Item FY 2021 - Revised 2020-06-12.pdf (86 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Fiscal Year 2019 - 2020 Inventories from all schools and departments presented by Rita R. Scallan, Chief Financial Officer, and  recommended by the Superintendent for approval. Meeting : Jun 18, 2020 - Workshop Meeting Type : Action (Consent) Recommended Action : Board Approval Public Content The District currently owns 9,830 assets with an original value of $366.8 million and a current book value of $178.9 million as of June 9, 2020. The District is requesting Board Approval to remove 31 assets with a current book value of $2,721.37, reflecting an approximate .002% reduction in District assets. The assets will be removed effective June 30, 2020. As required under General Authority and Law Implemented – Chapter 274, Florida Statutes, “Tangible Personal Property Owned by Local Governments,” a complete physical inventory of all property shall be taken annually, compared to property records, and all discrepancies shall be traced and reconciled. F.S. 274.02 File Attachments Fiscal Year 2019-2020 Inventory Missing Items List.pdf (71 KB) Fiscal Year 2019-2020 Inventory Combined Items List.pdf (84 KB) Fiscal Year 2019-2020 Inventory COVID Items List.pdf (15 KB) Fiscal Year 2019-2020 Inventory Other Inventory Items List.pdf (32 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Tag-On Bid: Ice Machines, Continuing Supply, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 18, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve tagging on to ITB BC-04-02-20-39 Ice Machines, Continuing Supply through Leon County Board of County Commissioners, effective through April 30, 2022. Public Content Request approval to tag on to ITB BC-04-02-20-39 Ice Machines, Continuing Supply through Leon County Board of County Commissioners. The contract was awarded to Gulf Ice Systems, based on fixed pricing and will be used on an as needed basis. Funding will vary. The contract is effective through April 30, 2022. Copies of the award documents are attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments TAG-ON BID ITB BC-04-02-20-39.pdf (78 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Tag-On Bid Purchase Over $25,000: Cobb Pediatric Therapy Services, Comprehensive Therapy Consultants, and Invo Healthcare Associates, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 18, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 0023 Itinerant - Speech Recommended Action : Motion to approve contracting with Cobb Pediatric Therapy Services, Comprehensive Therapy Consultants, and Invo Healthcare Associates, effective July 1, 2020 through June 30, 2021. Public Content Request approval to contract with Cobb Pediatric Therapy Services, Comprehensive Therapy Consultants, and Invo Healthcare Associates from previously approved tag-on bid RFP 16-04 through Santa Rosa County, based on the pricing, terms and conditions, to provide Speech Language Pathologist/Speech Language Pathologist Assistant Services. Funding will be paid from General Funds, Project 0023 Itinerant - Speech. Contracts are effective July 1, 2020 through June 30, 2021. Copies of vendor confirmation letters are attached. For additional information, please contact Heather Willis-Doxsee, Director, ESE, at (850) 833-3106. File Attachments COBB PEDIATRIC THERAPY SERVICES.pdf (41 KB) INVO HEALTHCARE ASSOCIATES.pdf (429 KB) COMPREHENSIVE THERAPY CONSULTANTS.pdf (573 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Tag-On Bid Purchase Over $25,000: Learning Labs, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 18, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $33,815.06 Budgeted : Yes Budget Source : General Funds, Project 0117 Jump Start Comp Prog Grant Recommended Action : Motion to approve the purchase of equipment from Learning Labs, Inc. in the amount of $33,815.06. Public Content Request approval to purchase equipment from Learning Labs, Inc. in the amount of $33,815.06. The purchase is based on pricing from ITB 1810387 through Orange Co School District. Funds will be paid from General Funds, Project 0117 Jump Start Comp Prog Grant. A copy of the quote is attached. For additional information, please contact April Branscome, Program Director, Career & Technical Education at (850) 833-5858, File Attachments LEARNING LAB QUOTE.PDF (285 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing