Okaloosa County School Board — Workshop Meeting, June 18, 2020 — reading text

Thursday, June 18, 2020 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. **************************************************** NOTICE This Board Workshop is being live-streamed for the convenience of the public at http://www.okaloosaschools.com/district/sb/meetings/2020. A separate seating area has been set aside for the press and public who are in attendance at the meeting in accordance with social distancing guidelines as provided by the Centers for Disease Control and Prevention (CDC). **************************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Jun 18, 2020 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Jun 18, 2020 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Consent Agenda: Added Item 8.53 Exempted Purchase Over $25,000: Raptor Technologies Software Renewal 5. Administrative Personnel Appointments Subject : 5.1 Appointment of Athletic Director, Fort Walton Beach High School, recommended by the Superintendent for approval. Meeting : Jun 18, 2020 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Athletic Director, Fort Walton Beach High School. 6. Public Comment Subject : 6.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Jun 18, 2020 - Workshop Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of May 22 - June 4, 2020, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jun 18, 2020 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of May 22 – June 4, 2020, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel May 22 - June 4.pdf (15 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of May 22 - June 4, 2020, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jun 18, 2020 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of May 22 – June 4, 2020, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel May 22 - June 4.pdf (10 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.3 Quarterly Report: Short Term Facility Use Contracts and Lease Agreements Under the $5,000 Threshold, presented by Vince Windham, Program Director, Purchasing. Meeting : Jun 18, 2020 - Workshop Meeting Type : Information Public Content This report contains information regarding Short Term Facility Use Contracts and Lease Agreements entered into by our district or schools at a value less than $5,000 for the first quarter of 2020, January through March. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments CONTRACT LEASES - JAN-MAR 2020.pdf (41 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.4 Quarterly Report: Service Agreements Under the $5,000 Threshold for Internal and Budgetary Funds, presented by Vince Windham, Program Director, Purchasing. Meeting : Jun 18, 2020 - Workshop Meeting Type : Information Public Content This report contains information regarding Service Agreements entered into by district schools at a value less than the $5,000 threshold for Internal and Budgetary Funds for the first quarter of 2020, January through March. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments S.A. s UNDER THRESHOLD- JAN THRU MARCH, 2020.pdf (13 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.5 Quarterly Report: Service Agreements for Law Enforcement, presented by Vince Windham, Program Director, Purchasing. Meeting : Jun 18, 2020 - Workshop Meeting Type : Information Public Content This report contains information regarding Service Agreements for Law Enforcement entered into by district schools at a value up to $5,000 for the first quarter of 2020, January through March. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments S.A. LE TOTALS JAN THRU MARCH 2020.pdf (12 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Jun 18, 2020 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Workshop Meeting of June 4, 2020; Minutes of Regular Meeting of June 8, 2020, recommended by the Superintendent for approval. Meeting : Jun 18, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 22, 2020 Absolute Date : Jun 22, 2020 Recommended Action : Motion to approve the Minutes of the Workshop Meeting of June 4, 2020; Minutes of Regular Meeting of June 8, 2020. File Attachments 6-4-2020 Workshop - DRAFT.pdf (243 KB) 6-8-2020 Meeting - DRAFT.pdf (244 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.3 Appropriation of District 3 School Board Member Capital Outlay Funds to Pryor Middle School for a lawn mower in the amount of $5,677.21, presented by Linda Evanchyk and recommended by the Superintendent for approval. Meeting : Jun 18, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 22, 2020 Absolute Date : Jun 22, 2020 Fiscal Impact : Yes Dollar Amount : $5,677.21 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Pryor Middle School for a lawn mower in the amount of $5,677.21. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Pryor Middle School for a lawn mower in the amount of $5,677.21. File Attachments Pryor MS - lawn mower.PDF (8 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Appropriation of District 3 School Board Member Capital Outlay Funds  to