Okaloosa County School Board — Workshop Meeting, June 6, 2013 — reading text

needed' basis by all schools, PTO's, athletic boosters, band boosters, and other support organizations that provide direct support for student activities. Public Content The purpose of these agreements are to provide charter bus services on an 'as needed' basis, which can be used by all schools, PTO's, athletic boosters, band boosters, and other support organizations that provide direct support for student activities.The following vendors have agreed to the terms and conditions of this agreement and are available for use: Coastal Coaches, LLC Elite Tours of Atlanta Good Time Tours, Inc. Group Travel Network, Inc. Gulf Coast Tours, Inc. Kincaid Coach Lines Kingdom Coach The contract dates of the renewal are July 1, 2013 through June 30, 2014. Copies of the renewal confirmation letters are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Renewal of RFB 09-B29 Mop Services, presented by Vince Windham, Program Director of Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 6, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of RFB 09-B29 Mop Services, based on fixed pricing, on an 'as needed' basis, effective July 28, 2013 through July 27, 2014. The awarded vendor is Unifirst Corporation. Public Content This bid provides a supplier for dust mop services to the District on an 'as needed' basis, based on fixed pricing, effective July 28, 2013 through July 27, 2014. This is the second renewal of this bid, which was originally Board approved July 27, 2009. The vendor is Unifirst Corporation. A copy of the original award tabulation and a letter of confirmation of renewal is attached. For additional information, please contact Bill Smith, Director of Facilities Planning at (850) 689-7158. File Attachments RFB_ 09-B29 MOP SERVICES.pdf (59 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Renewal of Tag-On: Annual Agreement Renewal of Indefinite Quantity Environmental Contracting Services, presented by Vince Windham, Program Director of Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 6, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 2313, Environmental-IAQ-T & B- District Wide Recommended Action : Motion to approve tagging on to Annual Agreement Renewal: Indefinite Quantity  Environmental Contracting Services through The School District of Escambia County. This is a fixed price agreement, effective June 27, 2013 through June 26, 2014, to be used District wide on an 'as needed' basis. The awarded vendors are NCM Demolition & Remediation, Inc. and Cross Construction Services. Public Content This agreement provides indefinite quantity environmental contracting services on an 'as needed' basis district wide. Services include water damage remediation, asbestos abatement, lead abatement, fire and smoke restoration, and hazardous materials remediation.The agreement is effective June 27, 2013 through June 26, 2014. The awarded vendors are NCM Demolition & Remediation, Inc. and Cross Construction Services. A copy of the approved document is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments RENEWAL DOCUMENT.pdf (276 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Renewal of Tag-On Bid 12130077B Discount Catalog Bid for Audio Visual Supplies & Equipment, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 6, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve the renewal of Tag-On bid 12130077B Discount Catalog for Audio Visual Supplies & Equipment through The School Board of Seminole County, FL. This bid will provide audio visual supplies and equipment on an 'as needed' basis, at discount pricing from multiple vendors. Public Content This tag-on bid, through The School Board of Seminole County, FL, provides discount pricing from multiple vendors for the purchase of audio visual supplies and equipment on an 'as needed' basis. The effective dates are July 1, 2013 through December 31, 2014. A copy of the award tabulation is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments TAB.pdf (350 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 ITB 13-B08 Services to Inventory Capitalized  Property, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent. Meeting : Jun 6, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $19,000.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve ITB 13-B08 Services to Inventory Capitalized Property, based on an annual cost of $19,000 and $29.00 per hour for Change of Custodian. The vendor is RGIS and the contract term is for five (5) years, effective July 1, 2013 through June 30, 2018. Public Content The purpose of this bid is to establish an annual contract for Services to Inventory Capitalized Property for the Okaloosa County School Board, base on an annual cost of $19,000 and $29.00 per hour for Change of Custodian. The vendor is RGIS and the effective date of the contract is July 1, 2013- through June 30, 2018. For additional information, please contact Melissa O'Malley, Director, Accounting and Financial Reporting at (850) 833-5818. File Attachments ITB13-B08_TAB.pdf (18 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 ITB 13-B09 Carpet & Tile-District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 6, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve the award of ITB 13-B09 Carpet & Tile- District Wide, based on fixed pricing. The term of contract is for three (3) years, effective June 11, 2013 through June 10, 2016, to be used on an 'as needed' basis. The awarded vendors are The Flooring Authority as