Okaloosa County School Board — Workshop Meeting, June 6, 2013

Thursday, June 6, 2013 Workshop Meeting School District Administration Building Fort Walton Beach, Florida 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Invocation offered by Mary Beth Jackson Meeting : Jun 6, 2013 - Workshop Meeting Type : Procedural 1. Opening of Meeting Subject : 1.2 Pledge of Allegiance led by Cathy Thigpen Meeting : Jun 6, 2013 - Workshop Meeting Type : Procedural 1. Opening of Meeting Subject : 1.3 Call to Order by the Chairman Meeting : Jun 6, 2013 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Jun 6, 2013 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Added as Consent item 7.32, Amendment to SA# 13-12 Vanessa Westlake Public Content A board member may request an item be removed from the Consent Agenda for more information or moved to the Discussion Agenda to be voted on separately. Following any corrections, additions, or deletions, the Board will approve the Agenda. 5. Personnel Appointments Subject : 5.1 Appointment of Principal, Laurel Hill School, recommended by the Superintendent for approval. Meeting : Jun 6, 2013 - Workshop Meeting Type : Action Budgeted : Yes Budget Source : Laurel Hill School salary budget Recommended Action : Motion to approve the appointment of Principal, Laurel Hill School, effective July 1, 2013. 5. Personnel Appointments Subject : 5.2 Appointment of Director of Elementary Education, recommended by the Superintendent for approval. Meeting : Jun 6, 2013 - Workshop Meeting Type : Action Budgeted : Yes Budget Source : Curriculum and Instruction salary budget Recommended Action : Motion to approve the appointment of Director of Elementary Education, effective July 1, 2013. 5. Personnel Appointments Subject : 5.3 Transfer of Angie Vaughan to Principal, Kenwood Elementary School, recommended by the Superintendent for approval. Meeting : Jun 6, 2013 - Workshop Meeting Type : Action Budgeted : Yes Budget Source :  Kenwood Elementary School salary budget Recommended Action : Motion to approve the transfer of Angie Vaughan to Principal of Kenwood Elementary School. Public Content The Superintendent is recommended the transfer of Angie Vaughan, Principal of Florosa Elementary School, to Principal of Kenwood Elementary School. 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of May 9-22, 2013, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jun 6, 2013 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of May 9-22, 2013, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel May 9-22.pdf (21 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of May 9-22, 2013, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jun 6, 2013 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of May 9-22, 2013, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel May 9-22.pdf (16 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Okaloosa County Assessment Update, presented by Marcus Chambers, Assistant Superintendent of Curriculum. Meeting : Jun 6, 2013 - Workshop Meeting Type : Information Public Content Mr. Chambers will provide the School Board members with an overview of the current Okaloosa County Assessment Schedule with information related to State and County imposed tests. Please find the attached PowerPoint for more detailed information on the tests. File Attachments Okaloosa County Assessment Update-June 6, 2013.ppt (2,076 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Jun 6, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as  recommended by the Superintendent Public Content Following any corrections, additions, or deletions, the Board will approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent for approval. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of Regular Meeting of May 28, 2013; and Minutes of Student Disciplinary Hearing of May 28, 2013, recommended by the Superintendent for approval. Meeting : Jun 6, 2013 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 10, 2013 Absolute Date : Jun 10, 2013 Recommended Action : Motion to approve Minutes of the Regular Meeting of May 28, 2013; and Minutes of the Student Disciplinary Hearing of May 28, 2013. Public Content The Minutes, with any changes recommended by Board Members, must be approved by the Board. File Attachments 5-28-2013 Meeting DRAFT.pdf (155 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by Superintendent for approval. Meeting : Jun 6, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Invoices for Payment. Public Content As required by the SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 6-10-13.pdf (16 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Payroll Warrant Register for the Month of April 2013 and Accounts Payable Warrant Register for the Month of May 2013, totaling  $20,819,402.21; and Bank Transfers for the period of May 2013, totaling 14,334,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 6, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $20,819,402.21 and Bank Transfers in the amount of $14,334,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register for the Month of April 2013 and Accounts Payable Warrant Register for the Month of May 2013, totaling $20,819,402.21; and Bank Transfers for the period of May 2013, totaling 14,334,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments MIS 3478 - Warrant Register - May 2013.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 6, 2013 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 10, 2013 Fiscal Impact : Yes Dollar Amount : $4,850.00 Budgeted : No Budget Source : Donations for various district schools. Recommended Action : Motion to approve donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel to state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments June 10, 2013 - Donations.pdf (10 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Okaloosa County District School Board, School Internal Funds, Financial Statement and Supplementary Information for Year Ended June 30, 2013, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting :  Jun 6, 2013 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 10, 2013 Fiscal Impact : Yes Dollar Amount : $70,000.00 Budgeted : Yes Budget Source : 1010-7100-0310-9015-9015 Recommended Action : Motion to approve the Okaloosa County School Board, School Internal Funds, Financial Statement and Supplementary Information for Year Ended June 30, 2013. Public Content The School Board of Okaloosa County, Florida, issued a Request for Proposal (RFP-12P-04) during the fiscal year 2011-2012 for the Independent Audit of Okaloosa District Schools Internal Funds and Financial Transactions for Fiscal Years Ending June 30, 2011, 2012, 2013, 2014 and 2015. On November 22, 2011, the School Board approved the Audit Services Selection Committee’s recommendation, to award the contract to Carr, Riggs & Ingram, L.L.C. The School Board of Okaloosa County, Florida is currently in the third year of the five year contract. The fee for auditing services for Fiscal Year Ending June 30, 2013 remain at $70,000, consistent with the previous years. A motion to engage the professional auditing services of Carr, Riggs & Ingram, L.L.C., for Fiscal Year Ending June 30, 2013 is requested. The final audit report, of 36 schools, will be delivered no later than November 15, 2013, and will be presented at the next scheduled School Board meeting. File Attachments Approval to Engage - 2013 Internal Funds Audit.pdf (127 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Fiscal Year 2012-2013 Inventories from all schools and departments, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 6, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : The District currently owns 10,463 assets with an original value of $364.0 million and a current book value of $219.9 million as of May 8, 2013. The District is requesting Board approval to remove 25 missing items with a current book value of $13,237.20, reflecting a .006% reduction in District assets. Public Content As required under General Authority and Law Implemented - Chapter 274, Florida Statutes, "Tangible Personal Property Owned by Local Governments," a complete physical inventory of all property shall be taken annually, compared to the property records, and all discrepancies shall be traced and reconciled. F.S. 274.02 File Attachments FY 12-13 Missing Inventory Items.pdf (24 KB) Fiscal Year 2012-2013 Inventory.pdf (38 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject :  7.8 Check Recovery Agreement between The School Board of Okaloosa County and Safe-Chek, Inc., for NSF check recovery services, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 6, 2013 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 10, 2013 Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve the Check Recovery Agreement between The School Board of Okaloosa County and Safe-Chek, Inc., for NSF check recovery services. Public Content This agreement would continue to provide NSF check recovery services for Fiscal Year 2013-2014, which will again guarantee the district and schools a 100% recovery of all NSF checks, up to a maximum of $2,500.00 per check, and within a 48 hour period. Other benefits Safe-Chek has provided are quicker reimbursement turn-around-time; reimbursement of fees charged by a respective bank; successful recovery services with no additional costs; and on a daily basis, Safe-Chek notifies each school of returned items and reimbursed items. File Attachments Renewal - Check Recovery Agreement.pdf (76 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Memorandum of Agreement between the School Board of Okaloosa County and Liza Jackson Preparatory School, Inc., presented by Jay McInnis, Program Director for Transportation, and recommended by the Superintendent for approval. Meeting : Jun 6, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Memorandum of Agreement between the School Board of Okaloosa County and Liza Jackson Preparatory School, Inc., for the purpose of documenting an exchange of vehicle maintenance and/or repair labor services by the Transportation Department for a surplus bus to be transferred to the school district by Liza Jackson Preparatory School, Inc. Public Content Memorandum of Agreement between the School Board of Okaloosa County and Liza Jackson Preparatory School, Inc.authorizing LJPS to transfer ownership of a surplus bus to the School Board in exchange for 22.25 hours of vehicle repair and maintenance labor services at the rate of $45.00 per hour to be provided by the District's Transportation Department as compensation for the transfer of the bus. File Attachments Memorandum of Agreement pg.2.pdf (40 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Self-Help Project for the construction of Phase I of the Eagle Ram Tennis Courts Project at Ruckel Middle School, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Jun 6, 2013 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 10, 2013 Absolute Date : Jun 10, 2013 Fiscal Impact : No Dollar Amount : $123,640.00 Budgeted : No Budget Source : C.W. Ruckel Middle School Internal Funds Recommended Action : Motion to approve the construction of Phase I of the Eagle Ram Tennis Courts Project which will include four tennis courts located on the campus of Ruckel Middle School. Public Content Ruckel Middle School is proposing the construction of Phase I of the Eagle Ram Tennis Courts which will include four tennis courts located on the campus. This project will be a self-help project totally funded by the school and constructed wih the assistance of the Okaloosa County School District Facilities Department and Purchasing Department. The total project will include eight courts building in two phases. File Attachments Eagle Ram Tennis Court Email (Reagan Huff).pdf (22 KB) Eagle Ram Tennis Plans - 11 26.pdf (5,783 KB) Eagle Ram Tennis Specification Book.pdf (67 KB) Copy of Eagle Ram Tennis - Balance as of May 21 2013.pdf (359 KB) Copy of Eagle Ram Tennis Courts - 4 Court Phase 1 Construction Cost Estimate.pdf (93 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Post Disaster Redevelopment Plan Modifications, presented by Kaye McKinley, Deputy Superintendent, and recommended by the Superintendent for approval. Meeting : Jun 6, 2013 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 10, 2013 Absolute Date : Jun 10, 2013 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the modification to the Post Disaster Redevelopment Plan. This plan was last modified on June 13, 2011. Public Content To reestablish the operation and function of The Okaloosa County School District in a timely and orderly manner following a disaster, this plan provides for a committee with duties and responsibilities. File Attachments Okaloosa School District Post Disaster Redevlopment Plan(2).doc (56 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Contract Renewal Agreement between the School Board of Okaloosa County and Sodexo America, LLC, for Food Service Management Services Non- Profit Service Prgram, presented by Rick Norris, Specialist for Food Services, and recommended by the Superintendent for approval. Meeting : Jun 6, 2013 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 10, 2013 Absolute Date : Jul 01, 2013 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Contract Renewal Agreement between the School Board of Okaloosa County and Sodexo America, LLC, for Food Service Management Services Non-Profit Service Prgram. Public Content This fourth renewal agreement for Food Management Services Non-profit service Program between the School Board of Okaloosa County and Sodexo America, LLC has effective dates of: July 1, 2013 through June 30, 2014. Per meal prices will be as follows: Reimbursable Breakfasts at a rate of 1.516, Reimbursable Lunches at a rate of 3.052, A La Carte Equivalents fee at a rate of 3.031, and Reimbursable After-School Snacks at a rate of .7578. Please see attached for detailed contract information. File Attachments Sodexo contract.pdf (245 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Cooperative Service Agreement Between the Florida State University and Okaloosa County School District, presented by Melody Sommer, Program Director for Exceptional Student Education, and recommended by the Superintendent for approval. Meeting : Jun 6, 2013 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 10, 2013 Fiscal Impact : No Budgeted : No Recommended Action : Board Approval Public Content This agreement provides Okaloosa County with the opportunity to use the FSU Multidisciplinary Center for Independent Evaluations for ESE students as requested by parents or the school district. File Attachments FSU agreement 2013-14.pdf (784 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Agreement Between The School Board of Okaloosa County and Okaloosa County Comprehensive Head Start, presented by Melody Sommer, Program Director for Exceptional Student Education, recommended by the Superintendent for approval. Meeting : Jun 6, 2013 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 10, 2013 Fiscal Impact : No Budgeted : No Recommended Action : Board Approval Public Content This agreement continues the speech therapy, language therapy, and educationally related services for eligible prekindergarten children, ages three through five, who are enrolled in the Head Start Program. File Attachments Head Start Contract 2013-14.pdf (667 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Scholar's Summer Institute Program for 2013, presented by Dr. Cheryl Seals, No Child Left Behind Specialist, and recommended by the Superintendent for approval. Meeting : Jun 6, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $28,588.00 Budgeted : Yes Budget Source : Race to the Top Grant; No Child Left Behind Project Recommended Action : Motion to approve the Scholar's Summer Institute Program for Summer 2013. Public Content The Scholar's Summer Institute (SSI) is a rigorous experiential summer enrichment program designed to promote minority interest and achievement in advanced placement STEM (Science, Technology, Engineering, and Math) courses. SSI targets rising 7th and 8th grade middle school students and provides academic support, enrichment, and mentoring to promote achievement in advanced coursework through high school graduation. Attached you will find a PowerPoint that gives more information on the Scholar's Summer Institute. File Attachments Scholars Summer Institute - Updated June 4 2013.pptx (246 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Renewal of Annual Agreements for Charter Bus Services, presented by Vince Windham, Program Director of Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 6, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies by school Recommended Action : Motion to approve renewal of Annual Agreements for Charter Bus Services. Services will be used on an 'as needed' basis by all schools, PTO's, athletic boosters, band boosters, and other support organizations that provide direct support for student activities. Public Content The purpose of these agreements are to provide charter bus services on an 'as needed' basis, which can be used by all schools, PTO's, athletic boosters, band boosters, and other support organizations that provide direct support for student activities.The following vendors have agreed to the terms and conditions of this agreement and are available for use: Coastal Coaches, LLC Elite Tours of Atlanta Good Time Tours, Inc. Group Travel Network, Inc. Gulf Coast Tours, Inc. Kincaid Coach Lines Kingdom Coach The contract dates of the renewal are July 1, 2013 through June 30, 2014. Copies of the renewal confirmation letters are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Renewal of RFB 09-B29 Mop Services, presented by Vince Windham, Program Director of Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 6, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of RFB 09-B29 Mop Services, based on fixed pricing, on an 'as needed' basis, effective July 28, 2013 through July 27, 2014. The awarded vendor is Unifirst Corporation. Public Content This bid provides a supplier for dust mop services to the District on an 'as needed' basis, based on fixed pricing, effective July 28, 2013 through July 27, 2014. This is the second renewal of this bid, which was originally Board approved July 27, 2009. The vendor is Unifirst Corporation. A copy of the original award tabulation and a letter of confirmation of renewal is attached. For additional information, please contact Bill Smith, Director of Facilities Planning at (850) 689-7158. File Attachments RFB_ 09-B29 MOP SERVICES.pdf (59 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Renewal of Tag-On: Annual Agreement Renewal of Indefinite Quantity Environmental Contracting Services, presented by Vince Windham, Program Director of Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 6, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 2313, Environmental-IAQ-T & B- District Wide Recommended Action : Motion to approve tagging on to Annual Agreement Renewal: Indefinite Quantity  Environmental Contracting Services through The School District of Escambia County. This is a fixed price agreement, effective June 27, 2013 through June 26, 2014, to be used District wide on an 'as needed' basis. The awarded vendors are NCM Demolition & Remediation, Inc. and Cross Construction Services. Public Content This agreement provides indefinite quantity environmental contracting services on an 'as needed' basis district wide. Services include water damage remediation, asbestos abatement, lead abatement, fire and smoke restoration, and hazardous materials remediation.The agreement is effective June 27, 2013 through June 26, 2014. The awarded vendors are NCM Demolition & Remediation, Inc. and Cross Construction Services. A copy of the approved document is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments RENEWAL DOCUMENT.pdf (276 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Renewal of Tag-On Bid 12130077B Discount Catalog Bid for Audio Visual Supplies & Equipment, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 6, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve the renewal of Tag-On bid 12130077B Discount Catalog for Audio Visual Supplies & Equipment through The School Board of Seminole County, FL. This bid will provide audio visual supplies and equipment on an 'as needed' basis, at discount pricing from multiple vendors. Public Content This tag-on bid, through The School Board of Seminole County, FL, provides discount pricing from multiple vendors for the purchase of audio visual supplies and equipment on an 'as needed' basis. The effective dates are July 1, 2013 through December 31, 2014. A copy of the award tabulation is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments TAB.pdf (350 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 ITB 13-B08 Services to Inventory Capitalized  Property, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent. Meeting : Jun 6, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $19,000.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve ITB 13-B08 Services to Inventory Capitalized Property, based on an annual cost of $19,000 and $29.00 per hour for Change of Custodian. The vendor is RGIS and the contract term is for five (5) years, effective July 1, 2013 through June 30, 2018. Public Content The purpose of this bid is to establish an annual contract for Services to Inventory Capitalized Property for the Okaloosa County School Board, base on an annual cost of $19,000 and $29.00 per hour for Change of Custodian. The vendor is RGIS and the effective date of the contract is July 1, 2013- through June 30, 2018. For additional information, please contact Melissa O'Malley, Director, Accounting and Financial Reporting at (850) 833-5818. File Attachments ITB13-B08_TAB.pdf (18 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 ITB 13-B09 Carpet & Tile-District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 6, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve the award of ITB 13-B09 Carpet & Tile- District Wide, based on fixed pricing. The term of contract is for three (3) years, effective June 11, 2013 through June 10, 2016, to be used on an 'as needed' basis. The awarded vendors are The Flooring Authority as Primary Service Provider and Carpet City as the Secondary Service Provider. Public Content The purpose and intent of this bid is to establish a three (3) year contract and secure firm pricing for professional services for the purchase and installation of new carpet and tile (V.C.T.), District wide on an 'as needed' basis. The effective dates of the contract are June 11, 2013 through June 10, 2016 and the awarded vendors are The Flooring Authority as the Primary Service Provider and Carpet City as the Secondary Service Provider. A copy of the award tabulation is attached. For additional information, please contract Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments ITB_13-B09.pdf (331 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 ITB 13-B10 New & Recapped Tire Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 6, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve ITB 13-B10 New & Recapped Tire Services, based on fixed pricing to be used on an 'as needed' basis. The vendor is GCR Tires and the contract is effective for one (1) year, July 1, 2013 through June 30, 2014. Public Content The purpose of this bid is to establish an annual contract for the purchase of new and recapped tires for the District's Transportation Garages, based on fixed pricing and to be used on an 'as needed' basis. The vendor is GCR Tires and the contract is effective July 1, 2013 through June 30, 2014. For additional information, please contact Jay McInnis, Program Director, Transportation at (850) 833-7609. File Attachments ITB 13-B10_TAB.pdf (31 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.23 ITB 13-B11Repairs to Cooling Tower at Bruner Middle School, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 6, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $30,745.00 Budgeted : Yes Budget Source : Capital Funds, Project 3320, Bruner-Replace A/C Tower Recommended Action : Motion to approve the award of ITB 13-B11 Repairs to Cooling Tower at Bruner Middle School, based on fixed pricing. The awarded vendor is Bayou Mechanical, Inc. in the amount of $30,745.00 Public Content The purpose of this bid is to secure Mechanical Contractor Services to provide all labor, materials, and equipment required to replace the casing sheets and cell on the cooling tower at Bruner Middle School. The awarded vendor is Bayou Mechanical, Inc. in the amount of $30,745.00. A copy of the award tabulation is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments ITB_13-B11.pdf (16 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.24 School Volunteer Lists, presented by Kaye McKinley, Deputy Superintendent, and recommended by the Superintendent for approval. Meeting : Jun 6, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the School Volunteer Lists as presented. Public Content New lists of approved school volunteers by school presented for Board approval. File Attachments Volunteer Lists 6-10-13.pdf (766 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.25 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent for Operations, and recommended by the Superintendent for approval. Meeting : Jun 6, 2013 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 10, 2013 Absolute Date : Jun 10, 2013 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Attendance Waivers as presented. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.26 Leave Without Pay, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 6, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Leave Without Pay Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.27 Instructional and Education Support Personnel Recommendations for 2013-2014, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 6, 2013 - Workshop Meeting Type : Action (Consent) Budgeted : Yes Budget Source : Individaul school and department budgets Recommended Action : Motion to approve the Instructional and Educational Support Personnel recommendations for 2013-2014. Public Content These are the recommendations for instructional and educational support personnel for the school year 2013/2014. File Attachments INSTRUCTIONAL RECOMMENDATIONS 2013 2014.pdf (118 KB) Support Personnel LayOff Recall June 2013.xlsx (12 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.28 Employment Separations, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 6, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the employment separations Public Content These are employees who no longer work for the Okaloosa County School District. File Attachments Employee Separation 06-10.pdf (42 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.29 Reinstatement of sick leave due to line-of-duty illness/injury/medical examination, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 6, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement of sick leave due to line- of- duty illness/ injury/medical examination Public Content The purpose of this item is to reinstate sick leave to employees who became ill or injured while at work due to their line-of-duty. Bibiana Lough 60 hours Jacque Whittle 4.25 hours Ken Mara 15.00 hours Wavie Poole 37.50 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.30 Contract between the School Board of Okaloosa County and K12 Florida, LLC, for 2013-2014, presented by Christy Corbin, Assistant Principal for Online Education, and recommended by the Superintendent for approval. Meeting : Jun 6, 2013 - Workshop Meeting Type : Action (Consent) Absolute Date : Jul 01, 2013 Fiscal Impact : Yes Budgeted : Yes Budget Source : K-12 Virtual Instruction center/K-12 Virtual Instruction project Recommended Action : Motion to approve the Contract between the School Board of Okaloosa County and K12 Florida, LLC, for 2013-2014. Public Content Online courses, materials and educational tools for students from Kindergarten through twelfth grade to provide K-12 Aventa Option services to OCSD students who meet the requirements of the program. Includes the Florida amendment to the original K-12, Inc., product and services terms. File Attachments K-12.pdf (315 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.31 Technical Services Agreement between the School Board of Okaloosa County and VSCHOOLZ, Inc., for 2013-2014, presented by Christy Corbin, Assistant Principal for Online Education, and recommended by the Superintendent for approval. Meeting : Jun 6, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Okaloosa Online/CSR Recommended Action : Motion to approve the Contract between the School Board of Okaloosa County and VSCHOOLZ, Inc., for 2013-2014. Public Content VSCHOOLZ is the leading provider of a “Complete Digital School Systemâ€� for Public Online education. The new, simple to use technology provides administrators with the ability to open their own “Virtual School-in-a-Boxâ€� in weeks, not months. With VSCHOOLZ we will now have the ability to choose multiple sources of content based on demographic effectiveness and customize coursework to meet the needs of our students each day. This is at the root of quality teaching and learning, regardless of learning environment, either physical building or online. The curriculum is designed to be a quality, interactive classroom alternative while incorporating 21st century skills and standards. (Exhibits for the Technical Services Agreement are attached to the New Purchase Order Form as noted.) File Attachments VSCHOOLZ New Purchase Order Form.pdf (1,543 KB) VSCHOOLZ License Agreement.pdf (457 KB) VSCHOOLZ Technical Services Agreement.pdf (2,161 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.32 Amendment to SA# 13-12 Vanessa Westlake, Cued Speech Transliterator, presented by Vince Windham, Program Director for Purchasing, and  recommended by the Superintendent for approval. Meeting : Jun 6, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,925.00 Budgeted : Yes Budget Source : ESE Department, Project 3475, IDEA Part B Recommended Action : Motion to approve the Amendment to SA# 13-12 Vanessa Westlake, Cued Speech Transliterator, increase of $1,925.00 for a total contract amount of $58,375.00. Public Content This is a second amendment to Service Agreement #13-12 between the School Board of Okaloosa County and Vanessa Westlake, Cued Speech Transliterator, to provide services to accommodate a student for Summer Driver's Ed Program. The term of the agreement will be extended from June 10, 2013 to the 21st day of June 2013. This will be an increase of 55 hours at the rate of $35.00 per hour for a total increase of $1,925.00. For additional information, please contact Melody Sommer, Program Director for ESE. File Attachments Amendment to SA# 13-12.pdf (665 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 12. Attorney's Business Subject : 12.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Jun 6, 2013 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 13. Superintendent's Business Subject : 13.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : Jun 6, 2013 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Superintendent's Business Subject : 13.2 Out-of-State Student Trip Requests, submitted by the Superintendent Meeting : Jun 6, 2013 - Workshop Meeting Type : Information Public Content Attached is a list of out-of-state student trip requests approved by the Superintendent. File Attachments Field Trip Report Form mtg. 6.10.13.pdf (143 KB) 14. Board Members' Announcements/Request for Information Subject : 14.1 Board Members' Announcements/Request for Information Meeting : Jun 6, 2013 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Notices Subject : 16.1 Notice of Workshop Meeting : Jun 6, 2013 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Fort Walton Beach Administration Building on June 6, 2013, beginning at 9:00 a.m. This meeting will be open to the press and public. 16. Public Notices Subject : 16.2 Public Notice Meeting : Jun 6, 2013 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110. 16. Public Notices Subject : 16.3 Notice of Public Hearing to consider the adoption of a new job description for Plan Inspector/Building Official (6:15 p.m.) Meeting : Jun 6, 2013 - Workshop Meeting Type : Action, Information Recommended Action : Motion to approve the job description for Plan Inspector/ Building Official, presented by Mike Foxworthy and recommended by the Superintendent for approval. Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on June 10, 2013, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. The purpose of the Hearing is to receive public input and consider approval of a new job description for Plan Inspector/ Building Official. For additional information regarding this job description contact Mike Foxworthy, Chief Officer for Human Resources, at 833-5801. File Attachments Plan Inspector-Building Official.pdf (154 KB)