Okaloosa County School Board — Workshop Meeting, June 6, 2013 — reading text

7.5 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 6, 2013 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 10, 2013 Fiscal Impact : Yes Dollar Amount : $4,850.00 Budgeted : No Budget Source : Donations for various district schools. Recommended Action : Motion to approve donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel to state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments June 10, 2013 - Donations.pdf (10 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Okaloosa County District School Board, School Internal Funds, Financial Statement and Supplementary Information for Year Ended June 30, 2013, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting :  Jun 6, 2013 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 10, 2013 Fiscal Impact : Yes Dollar Amount : $70,000.00 Budgeted : Yes Budget Source : 1010-7100-0310-9015-9015 Recommended Action : Motion to approve the Okaloosa County School Board, School Internal Funds, Financial Statement and Supplementary Information for Year Ended June 30, 2013. Public Content The School Board of Okaloosa County, Florida, issued a Request for Proposal (RFP-12P-04) during the fiscal year 2011-2012 for the Independent Audit of Okaloosa District Schools Internal Funds and Financial Transactions for Fiscal Years Ending June 30, 2011, 2012, 2013, 2014 and 2015. On November 22, 2011, the School Board approved the Audit Services Selection Committee’s recommendation, to award the contract to Carr, Riggs & Ingram, L.L.C. The School Board of Okaloosa County, Florida is currently in the third year of the five year contract. The fee for auditing services for Fiscal Year Ending June 30, 2013 remain at $70,000, consistent with the previous years. A motion to engage the professional auditing services of Carr, Riggs & Ingram, L.L.C., for Fiscal Year Ending June 30, 2013 is requested. The final audit report, of 36 schools, will be delivered no later than November 15, 2013, and will be presented at the next scheduled School Board meeting. File Attachments Approval to Engage - 2013 Internal Funds Audit.pdf (127 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Fiscal Year 2012-2013 Inventories from all schools and departments, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 6, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : The District currently owns 10,463 assets with an original value of $364.0 million and a current book value of $219.9 million as of May 8, 2013. The District is requesting Board approval to remove 25 missing items with a current book value of $13,237.20, reflecting a .006% reduction in District assets. Public Content As required under General Authority and Law Implemented - Chapter 274, Florida Statutes, "Tangible Personal Property Owned by Local Governments," a complete physical inventory of all property shall be taken annually, compared to the property records, and all discrepancies shall be traced and reconciled. F.S. 274.02 File Attachments FY 12-13 Missing Inventory Items.pdf (24 KB) Fiscal Year 2012-2013 Inventory.pdf (38 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject :  7.8 Check Recovery Agreement between The School Board of Okaloosa County and Safe-Chek, Inc., for NSF check recovery services, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 6, 2013 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 10, 2013 Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve the Check Recovery Agreement between The School Board of Okaloosa County and Safe-Chek, Inc., for NSF check recovery services. Public Content This agreement would continue to provide NSF check recovery services for Fiscal Year 2013-2014, which will again guarantee the district and schools a 100% recovery of all NSF checks, up to a maximum of $2,500.00 per check, and within a 48 hour period. Other benefits Safe-Chek has provided are quicker reimbursement turn-around-time; reimbursement of fees charged by a respective bank; successful recovery services with no additional costs; and on a daily basis, Safe-Chek notifies each school of returned items and reimbursed items. File Attachments Renewal - Check Recovery Agreement.pdf (76 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Memorandum of Agreement between the School Board of Okaloosa County and Liza Jackson Preparatory School, Inc., presented by Jay McInnis, Program Director for Transportation, and recommended by the Superintendent for approval. Meeting : Jun 6, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Memorandum of Agreement between the School Board of Okaloosa County and Liza Jackson Preparatory School, Inc., for the purpose of documenting an exchange of vehicle maintenance and/or repair labor services by the Transportation Department for a surplus bus to be transferred to the school district by Liza Jackson Preparatory School, Inc. Public Content Memorandum of Agreement between the School Board of Okaloosa County and Liza Jackson Preparatory School, Inc.authorizing LJPS to transfer ownership of a surplus bus to the School Board in exchange for 22.25 hours of vehicle repair and maintenance labor services at the rate of $45.00 per hour to be provided by the District's Transportation Department as compensation for the transfer of the bus. File Attachments Memorandum of Agreement pg.2.pdf (40 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Self-Help Project for the construction of Phase I of the Eagle Ram Tennis Courts Project at Ruckel Middle School, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Jun 6, 2013 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 10, 2013 Absolute Date : Jun 10, 2013 Fiscal Impact :