Okaloosa County School Board — Workshop Meeting, May 21, 2015 — reading text

Recommended Action : Motion to approve the waiver of the OCEA Master Contract requested by the Okaloosa STEMM Academy request to waive the daily planning period requirement for the 2015-2016 school year. File Attachments STEMM request for waiver of OCEA contract.pdf (459 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.31 Educational Services Agreement between the School Board of Okaloosa County and Okaloosa Academy, Inc., presented by Teri Schroeder, Program Director, Student Services, and recommend by Superintendent for approval. Meeting : May 21, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : May 26, 2015 Absolute Date : May 26, 2015 Fiscal Impact : Yes Budgeted : Yes Recommended Action : Motion to approve the Educational Services Agreement between the School Board of Okaloosa County and Okaloosa Academy, Inc., effective July 1, 2015 through June 30, 2016. File Attachments Okaloosa Academy Agreement 2015.pdf (53 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.32 Recommended of "No Award" for RFQU 14-02 Energy Conservation and Management Program, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 21, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to cease negotiations and recommendation of "No Award" for RFQU 14-02 Energy Conservation and Management Program. Public Content Upon consideration of the Energy Conservation and Management Program (RFQ 14-01) and negotiations with the highest ranked respondent, it is recommended by the Maintenance and Facilities Departments that the School Board "No Award" this solicitation. Contact for further informaton: Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments RFQU14-02_Board Approval_10-13-14.pdf (65 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.33 New Agenda Item Meeting : May 21, 2015 - Workshop Meeting Type : 8. Discussion Agenda Subject : 8.1 Items Moved from the Consent Agenda (if any) Meeting : May 21, 2015 - Workshop Meeting Type : Action 10. Information Technology Seat Management Contract Subject : 10.1 L-3 Task Order No. 2-12, OCSD Digital Learning Support Grant for Replacement Routers, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : May 21, 2015 - Workshop Meeting Type : Action Preferred Date : May 26, 2015 Absolute Date : May 26, 2015 Fiscal Impact : Yes Dollar Amount : $333,480.77 Budgeted : Yes Budget Source : OCSD Digital Learning Support Grant Recommended Action : Motion to approve L-3 Task Order No. 2-12, OCSD Digital Learning Support Grant for Replacement Routers. Public Content The purpose of this grant is to provide resources to support Professional Development Digital Learning within the District. File Attachments Digital Learning Support Grant Task Order 2-12.pdf (413 KB) Digital Learning Support Grant Application Review Notes.pdf (560 KB) 10. Information Technology Seat Management Contract Subject : 10.2 IT Seat Management Outsourcing Agreement, Contract Modificaton Agreement, Change Order No. 2, between the School Board of Okaloosa County and L-3 National Security Solutions, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : May 21, 2015 - Workshop Meeting Type : Action Preferred Date : May 26, 2015 Absolute Date : May 26, 2015 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the IT Seat Management Outsourcing Agreement, Contract Modificaton Agreement, Change Order No. 2, between the School Board of Okaloosa County and L-3 National Security Solutions. Public Content The scope of this contract modification is to establish the seat price and services that go along with the hardware unit; the Chromebook. A Chromebook is a laptop running Chrome OS as its operating system. The devices are used primarily while connected to the internet, with most applications and data residing "in the cloud". File Attachments Seat Management Outsourcing Agreement Change Order 2.pdf (441 KB) 12. Attorney's Business Subject : 12.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : May 21, 2015 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 13. Superintendent's Business Subject : 13.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : May 21, 2015 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 14. Board Members' Announcements/Request for Information Subject : 14.1 Board Members' Announcements/Request for Information Meeting : May 21, 2015 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 15. Adjournment Subject : 15.1 Adjournment of the meeting by the Chairman Meeting : May 21, 2015 - Workshop Meeting Type : 16. Public Notices Subject : 16.1 Notice of Workshop Meeting : May 21, 2015 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the School District Administration Building, Fort Walton Beach, on May 21, 2015, beginning at 9:00 a.m. This meeting will be open to the press and public. 16. Public Notices Subject : 16.2 Public Notice Meeting : May 21, 2015 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110.