Okaloosa County School Board — Workshop Meeting, May 21, 2015

Thursday, May 21, 2015 Workshop Meeting School District Administration Building Fort Walton Beach, Florida 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Invocation offered by Cathy Thigpen Meeting : May 21, 2015 - Workshop Meeting Type : Procedural 1. Opening of Meeting Subject : 1.2 Pledge of Allegiance led by Melissa Thrush Meeting : May 21, 2015 - Workshop Meeting Type : Procedural 1. Opening of Meeting Subject : 1.3 Call to Order by the Chairman Meeting : May 21, 2015 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : May 21, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda Public Content A board member may request an item be removed from the Consent Agenda for more information or moved to the Discussion Agenda to be voted on separately. Following any corrections, additions, or deletions, the Board will approve the Agenda. 5. Personnel Appointments Subject : 5.1 Appointment of Principal, Davidson Middle School, recommended by the Superintendent for approval. Meeting : May 21, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Principal, Davidson Middle School. 5. Personnel Appointments Subject : 5.2 Appointment of Principal, Walker Elementary School, recommended by the Superintendent for approval. Meeting : May 21, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Principal, Walker Elementary School. Public Content This appointment will be effective July 1, 2015. 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of April 23 - May 6, 2015, presented by Rita R. Scallan, Chief Financial Officer Meeting : May 21, 2015 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of April 23 - May 6, 2015, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel April 23 - May 6.pdf (18 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of April 23 - May 6 2015, presented by Rita R. Scallan, Chief Financial Officer Meeting : May 21, 2015 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of April 23 - May 6 2015, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel April 23 - May 6.pdf (15 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : May 21, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Public Content Following any corrections, additions, or deletions, the Board will approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent for approval. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of Special Meeting of May 5, 2015; Minutes of Special Meeting of May 7, 2015; Minutes of Workshop Meeting of May 7, 2015; Minutes of Regular Meeting of May 11, 2015, recommended by the Superintendent for approval. Meeting : May 21, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Special Meeting of May 5, 2015; Minutes of Special Meeting of May 7, 2015; Minutes of Workshop Meeting of May 7, 2015; Minutes of Regular Meeting of May 11, 2015. Public Content The minutes of Board meetings must be approved by the Board. File Attachments 5-7-2015 Special Meeting DRAFT.pdf (19 KB) 5-7-2015 Workshop DRAFT.pdf (165 KB) 5-11-2015 Meeting DRAFT.pdf (165 KB) 5-5-2015 Special Meeting DRAFT.pdf (26 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Budget Amendment #8 - Fiscal Year 2014-2015, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 21, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $658,898.59 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #8 - Fiscal Year 2014-2015. Public Content On September 8, 2014, the School Board adopted the budget for fiscal year 2014-2015. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues; and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated During the Month of April 2015: General Fund $163,997.13 Debt Service Funds 0.22  Capital Projects Funds 39,599.16 Other Special Revenue Funds - Federal 453,233.71 Other Special Revenue Funds - Food Service 2,068.37 Total - All Funds $658,898.59 File Attachments !B-A 8 - Apr 2015.pdf (836 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Monthly Financial Statement for April 2015, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 21, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for April 2015. Public Content The financial statement for the month ending April 30, 2015, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials April 2015.pdf (551 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Payroll Warrant Register and Accounts Payable Warrant Register for April 2015, totaling $25,289,224.11; and Bank Transfers for April 2015, totaling $5,300,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 21, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $25,289,224.11 and Bank Transfers in the amount of $5,300,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for April 2015, totaling $25,289,224.11; and Bank Transfers for April 2015, totaling $5,300,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments MIS 3478 - Warrant Register - April 2015.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 21, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $47,036.06 Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 5-26-15.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting :  May 21, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,771.96 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve acceptance of school donations. Public Content Okaloosa County schools periodically receive donations over $500.00 from public and private donors, some of whom wish to remain anonymous. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donors specify in writing the name of the school(s) and the purpose of the donation. Donations have assisted Okaloosa County students in many programs, both curricular and extra-curricular. File Attachments Donations 2015-05-26.pdf (78 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Request to advertise a Public Hearing for revision of School Board policies in Chapter 3, Instructional Matters; Chapter 6, General Personnel Policies; Chapter 7, Educational Support Personnel Policies; Chapter 8, Instructional Personnel Policies; Chapter 9, Administrative and Managerial Personnel Policies; and Chapter 10, Communicable Diseases, presented by Jeff McInnis,  Attorney to the Board, and recommended by the Superintendent for approval. Meeting : May 21, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to authorize the advertisement of a Public Hearing for revision of School Board policies in Chapter 3, Instructional Matters; Chapter 6, General Personnel Policies; Chapter 7, Educational Support Personnel Policies; Chapter 8, Instructional Personnel Policies; Chapter 9, Administrative and Managerial Personnel Policies; and Chapter 10, Communicable Diseases. Public Content A public hearing will be advertised to receive public input on the proposed amendments to current School Board policies in Chapter 3, Instructional Matters; Chapter 6, General Personnel Policies; Chapter 7, Educational Support Personnel Policies; Chapter 8, Instructional Personnel Policies; Chapter 9, Administrative and Managerial Personnel Policies; and Chapter 10, Communicable Diseases. These policies provide procedures for the management and regulation of school district personnel, instructional matters, and health concerns. The proposed amendments will update the current policies, implement legislative changes, and renumber the current policies. File Attachments Personnel-General Revised DRAFT.pdf (463 KB) Personnel-AdminManag Revised DRAFT.pdf (103 KB) Communicable Diseases Revised DRAFT.pdf (62 KB) Personnel-Instructional Revised DRAFT.pdf (211 KB) Personnel-Support Revised DRAFT.pdf (199 KB) Instructional Matters Revised DRAFT.pdf (240 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 State of Florida Voluntary PreKindergarten Education Program Statewide Provider Agreement for 2015-2016, presented by Debbie Haan, Principal, Southside Center, and recommended by the Superintendent for approval. Meeting : May 21, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the State of Florida Voluntary PreKindergarten Education Program Statewide Provider Agreement for 2015-2016. Public Content Attached you will find the VPK Statewide Provider Agreement that is required between the Early Learning Coalition of Okaloosa and Walton Counties and the Okaloosa County School District in order to provide year- long VPK in our district. At this time, year-long VPK is being offered at Southside Center, Laurel Hill School, and Edwins Elementary. Also, attached are the Florida VPK Statutes with statutes pertaining to Public Schools highlighted. File Attachments Florida VPK Statute.pdf (8,497 KB) VPK Provider Agreement 2015-2016.pdf (8,963 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Exceptional Student Education Policies and Procedures Manual, presented by Melody Sommer,  Program Director for Exceptional Student Eudcation, and recommended by the Superintendent for approval. Meeting : May 21, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : May 26, 2015 Absolute Date : May 26, 2015 Fiscal Impact : No Budgeted : No Budget Source : N/A Recommended Action : Motion to Approve Exceptional Student Education Policies and Procedures Manual effective 2014-15 through 2016-17. Public Content The Special Programs and Procedures Manual outlines district procedures for Exceptional Student Education based on state board rule and the code of federal regulations. This document requires approval by the Bureau of Exceptional Education and Student Services (BEESS) Department at the state level prior to local approval. File Attachments SP&P scanned part II.pdf (32,556 KB) SP&P scanned part III - V.pdf (2,231 KB) SP&P scanned part I.pdf (28,580 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Cooperative Service Agreement between the Florida State University and  Okaloosa County School District, presented by Melody Sommer, Program Director for Exceptional Student Education, and recommended by the Superintendent for approval. Meeting : May 21, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : May 12, 2015 Absolute Date : May 12, 2015 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Cooperative Service Agreement between the Florida State University and Okaloosa County School District for use of the FSU Multidisciplinary Center for independent evaulation of students with exceptionalities. Public Content This agreement provides the opportunity to use the FSU Multidisciplinary Center for Independent Evaluations for students with exceptionalities as requested by parents or the school district. File Attachments FSU agreement 2015-16.pdf (777 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 ESOL 2015 Summer Camp Program Proposal,  presented by Zoila Ganuza, TSA, Student Intervention Services/ESOL, and recommended by Superintendent for approval. Meeting : May 21, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : May 26, 2015 Fiscal Impact : Yes Dollar Amount : $5,760.00 Budgeted : Yes Budget Source : Title III Supplementary Support for English Language Learners Grant and Recently Arrived Immigrant Children & Youth Grants Recommended Action : Motion to approve 2015 ESOL Summer Camp program. Public Content The ESOL (English for Speakers of Other Languages) 2015 Summer Camp program will provide educational and acculturation support for the English Language Learner (ELL) students in order to enhance learning opportunities. In particular, ELL students will be given direct support in their English language skills, in academic (reading, writing, and math) ability, and in transitioning into the U.S. culture. File Attachments ESOL 2015 Summer Camp Program Proposal.pdf (86 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 ITB 15-15 Construction/ Renovations to the Choice IT Building, presented by Vince Windham, Program Director,  Purchasing, and recommended by the Superintendent for approval. Meeting : May 21, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $55,825.00 Budgeted : Yes Budget Source : General Funds, Project Cape- Information Technology Recommended Action : Motion to approve the committee's recommendation to award ITB 15-15 Construction/Renovations to the Choice IT Building to Empire Building Group, Inc. in the amount of $55,825. Public Content Request approval of the committee's recommendation to award ITB 15-15 Construction/Renovations to the Choice IT Building to Empire Building Group, Inc. in the amount of $55,825. Funding will be paid from general funds, project 5068 Project Cape-Information Technology. A copy of the award tabulation is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments ITB_ 15-15.pdf (16 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 ITB 15-18 Replacement School Bus Seat Covers & Foam, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 21, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the committee's recommendation to award ITB 15-18 Replacement School Bus Seat Covers & Foam to Ward International Trucks, based on fixed prices. Public Content Request approval of the committee's recommendation to award ITB 15-18 Replacement School Bus Seat Covers & Foam to Ward International Trucks, based on fixed prices. Purchases will be made on an as needed basis using general funds. This is a two (2) year contract, effective May 27, 2015 through May 26, 2017. A copy of the award tabulation is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments ITB 15-18.pdf (35 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 RFP 15-03 C-Print Captioning Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 21, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $64,125.00 Budgeted : Yes Budget Source : Federal Funds, Project 6475 IDEA - Part B Recommended Action : Motion to approve the committee's recommendation to award RFP 15-03 C-Print Captioning Services to Gary Romero for an estimated 1,425 hours, for a total estimated contract amount of $64,125. Public Content Request approval of the committee's recommendation to award RFP 15-03 C-Print Captioning Services to Gary Romero for an estimated 1,425 hours, for a total estimated contract amount of $64,125. Services will accommodate one (1) student in the Niceville, FL area. All terms and conditions within RFP 15-03 apply. Funding will be paid from federal funds, project 6475 IDEA - Part B. The contract is effective August 10, 2015 through August 9, 2016. For additional information, please contact Melody Sommers, Program Director, ESE at (850) 833-3164. File Attachments RFP 15-03.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Renewal of Tag-On Bid: RFP R127035 Information Technology Hardware, Software and Equipment, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 21, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve renewing tag-on bid R127035 Information Technology Hardware, Software and Equipment. Public Content Request approval to renew tag-on bid R127035 Information Technology Hardware, Software and Equipment. through The School District of Lee County, based on fixed pricing from multiple vendors, to be used on an as needed basis. Funding will vary. The contract is effective June 5, 2015 through June 4, 2016. Copies of the renewal documents are attached. For additional information, please contact Dustin Keith, Specialist, Seat Management at (850) 689-7151. File Attachments R127035JM Renewal.pdf (2,118 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Exempted Purchase: Acom, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 21, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,141.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motin to approve the three (3) year agreement with Acom Solutions in the amount of $6,141 to provide software maintenance. Public Content Request approval of the three (3) year contract with Acom Solutions in the amount of $6,141, to be billed in three (3) annual installments of $2,047, to provide software maintenance. This purchase is exempt under 6A-1.012(11) (b).The agreement is effective 5/1/2015 through 4/30/2018. A copy of the agreement is attached. For additional information, please contact Eric Mitchell, Director, MIS & Instructional Technology at (850) 689-7184. File Attachments ACOM.pdf (212 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Exempted Purchase: ExploreLearning, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 21, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $31,500.00 Budgeted : Yes Budget Source : Federal Funds, Project 5401 Title 1 - Part A Recommended Action : Motion to approve the exempted purchase of Gizmos elementary site licenses from ExploreLearning in the amount of $31,500. Public Content Request approval of the exempted purchase of Gizmos elementary site licenses from ExploreLearning in the amount of $31,500, $15,750 for seven (7) new schools, Baker School, Edwins ES, Kenwood ES, Elliott Point ES, Mary Esther ES, Shalimar ES and Walker ES, and $15,750 for the renewal of site licenses for Laurel HIll School, Longwood ES, Riverside ES, Bob Sikes ES, Florosa ES, Northwood ES and Wright ES. Funds will be paid from Federal Funds, Project 5401, Title 1 - Part A. The contract for the new schools is effective June 1, 2015 through May 31, 2016, and the renewal contract is effective November 1, 2015 through October 31, 2016. These purchases are exempt under 6!-1.012(11)(a). Copies of the proposals are attached. For additional information, please contact Sandra Arteaga, Specialist, Title 1 at (850) 301-3008. File Attachments EXPLORELEARNING.pdf (36 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Exempted Purchase: PSA Healthcare, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 21, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Projects 6004 Nursing Contract - Schools and project 1084 Medicaid Reimbursement Recommended Action : Motion to approve the contract between the School Board of Okaloosa County, FL and Pediatric Services of America, Inc. d/b/a PSA Healthcare to provide nursing services at requested school sites during the 2015-1016 school year for a total of 186 days, based on fixed pricing. Public Content Request approval of the contract between the School Board of Okaloosa County, FL and Pediatric Services of America, Inc. d/b/a PSA Healthcare to provide six (6) Supervisory Registered Nurses (RN), RN nursing services, LPN nursing services, and School Health Technicians at requested school sites during the 2015-1016 school year, for a total of 186 days, based on fixed pricing for an estimated total of $1,027,404.51. Funding will be paid from general funds, projects 6004 Nursing Contract - Schools and project 1084 Medicaid Reimbursement. The contract is effective July 1, 2015 though July 31, 2016. These services are exempt under 6A-1.012(11)(a). For additional information, please contact Teresa Schroeder, Program Director, Student Intervention Services at (850) 833-5861. File Attachments PSA Health Services Contract - FY16.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Factory Direct Agreement: Gemaire Distributors, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 21, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital and General Funds, Projects Vary Recommended Action : Motion to approve the Factory Direct Agreement with Gemaire Distributors to provide wholesale pricing on parts and equipment. Public Content Request approval of the Factory Direct Agreement with Gemaire Distributors to provide wholesale pricing on parts and equipment. Purchases will be made on an as needed basis and funding will be provided by Capital and general, various projects. A copy of the letter is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments GEMAIRE.pdf (19 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Southern Light Telecommunications License Agreement and scope of work, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : May 21, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : May 26, 2015 Absolute Date : May 26, 2015 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Southern Light Telecommunications License Agreement and scope of work at Baker School, Laurel Hill School, Lewis School, and the Central Administrative Complex. Public Content The attached documents were submitted by Southern Light LLC to commence work on our district bandwidth at (4) sites. The documents show where the proposed entry onto the school property as well as entry into the building. The license agreement is being held until both the Okaloosa County School Board attorney and Southern Light's attorney approve final changes to the document. Those documents will be available prior to the board workshop for review. File Attachments Baker School Fiber Optic Installation.pdf (159 KB) Central Admin Fiber Optic Installation.pdf (167 KB) Laurel Hill Fiber Optic Installation.pdf (178 KB) Lewis MS Fiber Optic Installation.pdf (198 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent of Operations, and recommended by the Superintendent for approval Meeting : May 21, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : May 26, 2015 Absolute Date : May 26, 2015 Recommended Action : Motion to approve Attendance Waivers as presented. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.23 Personnel recommendations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : May 21, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and educational support positions or hired for substitute positions. File Attachments May 26, 2015 Ed Support Board Report.pdf (37 KB) Substitute New Hires Board Report 05-11-2015.pdf (35 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.24 Employment Separations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : May 21, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SeparationsMay26th,2015.pdf (42 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.25 Employee Suspensions, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : May 21, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the suspension of employees. Public Content Suspension of the following employees: EID# 114220 EID# 118870 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.26 Leave Without Pay, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : May 21, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.27 Reinstatement/ Reimbursement of sick leave due to line-of duty illness/ injury/medical examination, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : May 21, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement/reimbursement of sick leave due to line-of- duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Marcia Carr, Northwood Elementary, 22.50 hours Laywanna Dykes, Destin Elementary, 60.00 hours Vivian Hawn, Silver Sands, 11.25 hours Julie Jernigan, Transportation, 13.50 hours Margaret Wolthers, Shalimar Elementary, 3.75 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.28 EBD Committee Recommendations for Improving EBD Services, presented by Sheila Lightbourne, Director of Secondary Education, and recommended by the Superintendent for approval. Meeting : May 21, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : May 26, 2015 Absolute Date : May 26, 2015 Fiscal Impact : Yes Dollar Amount : $687,319.00 Budgeted : No Budget Source : New Revenue Fiscal Year 2015-2016 Recommended Action : Motion to approve the EBD Committee's recommendations for improving academic, social, and behavioral services for our EBD student population. Public Content The EBD Committee formed at the request of the Superintendent, Mary Beth Jackson, with the intent of improving academic, social, and behavioral services for our EBD student population. By breaking K-5 EBD classes into more developmentally appropriate grade bands, students and teachers can focus on behaviorally appropriate strategies as well as grade level appropriate content and curriculum. The committee’s findings are in the attached documents. File Attachments EBD Model FY 2015-2016 Proposal 2015-05-15.pdf (114 KB) EBD Committee Findings.pdf (537 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.29 Course Adoptions for the 2015-2016 School Year, presented by Sheila  Lightbourne, Director of Secondary Education, and recommended by the Superintendent for approval. Meeting : May 21, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the adoption of the attached courses for the 2015-2016 school year. Public Content 2015-2016 Request to Adopt the attached course. Course titles, course numbers, credit, requested weighting, and rational for course adoption and weighting is attached. File Attachments 2015-2016 REQUEST FOR COURSE ADOPTION-for Board.pdf (216 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.30 Waiver of the OCEA Master Contract requested by the Okaloosa STEMM Academy to waive the daily planning period requirement for the 2015-2016 school year, presented by Wanda Avery, Assistant Principal, Okaloosa STEMM Academy, and recommended by the Superintendent for approval. Meeting : May 21, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the waiver of the OCEA Master Contract requested by the Okaloosa STEMM Academy request to waive the daily planning period requirement for the 2015-2016 school year. File Attachments STEMM request for waiver of OCEA contract.pdf (459 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.31 Educational Services Agreement between the School Board of Okaloosa County and Okaloosa Academy, Inc., presented by Teri Schroeder, Program Director, Student Services, and recommend by Superintendent for approval. Meeting : May 21, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : May 26, 2015 Absolute Date : May 26, 2015 Fiscal Impact : Yes Budgeted : Yes Recommended Action : Motion to approve the Educational Services Agreement between the School Board of Okaloosa County and Okaloosa Academy, Inc., effective July 1, 2015 through June 30, 2016. File Attachments Okaloosa Academy Agreement 2015.pdf (53 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.32 Recommended of "No Award" for RFQU 14-02 Energy Conservation and Management Program, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 21, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to cease negotiations and recommendation of "No Award" for RFQU 14-02 Energy Conservation and Management Program. Public Content Upon consideration of the Energy Conservation and Management Program (RFQ 14-01) and negotiations with the highest ranked respondent, it is recommended by the Maintenance and Facilities Departments that the School Board "No Award" this solicitation. Contact for further informaton: Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments RFQU14-02_Board Approval_10-13-14.pdf (65 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.33 New Agenda Item Meeting : May 21, 2015 - Workshop Meeting Type : 8. Discussion Agenda Subject : 8.1 Items Moved from the Consent Agenda (if any) Meeting : May 21, 2015 - Workshop Meeting Type : Action 10. Information Technology Seat Management Contract Subject : 10.1 L-3 Task Order No. 2-12, OCSD Digital Learning Support Grant for Replacement Routers, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : May 21, 2015 - Workshop Meeting Type : Action Preferred Date : May 26, 2015 Absolute Date : May 26, 2015 Fiscal Impact : Yes Dollar Amount : $333,480.77 Budgeted : Yes Budget Source : OCSD Digital Learning Support Grant Recommended Action : Motion to approve L-3 Task Order No. 2-12, OCSD Digital Learning Support Grant for Replacement Routers. Public Content The purpose of this grant is to provide resources to support Professional Development Digital Learning within the District. File Attachments Digital Learning Support Grant Task Order 2-12.pdf (413 KB) Digital Learning Support Grant Application Review Notes.pdf (560 KB) 10. Information Technology Seat Management Contract Subject : 10.2 IT Seat Management Outsourcing Agreement, Contract Modificaton Agreement, Change Order No. 2, between the School Board of Okaloosa County and L-3 National Security Solutions, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : May 21, 2015 - Workshop Meeting Type : Action Preferred Date : May 26, 2015 Absolute Date : May 26, 2015 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the IT Seat Management Outsourcing Agreement, Contract Modificaton Agreement, Change Order No. 2, between the School Board of Okaloosa County and L-3 National Security Solutions. Public Content The scope of this contract modification is to establish the seat price and services that go along with the hardware unit; the Chromebook. A Chromebook is a laptop running Chrome OS as its operating system. The devices are used primarily while connected to the internet, with most applications and data residing "in the cloud". File Attachments Seat Management Outsourcing Agreement Change Order 2.pdf (441 KB) 12. Attorney's Business Subject : 12.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : May 21, 2015 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 13. Superintendent's Business Subject : 13.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : May 21, 2015 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 14. Board Members' Announcements/Request for Information Subject : 14.1 Board Members' Announcements/Request for Information Meeting : May 21, 2015 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 15. Adjournment Subject : 15.1 Adjournment of the meeting by the Chairman Meeting : May 21, 2015 - Workshop Meeting Type : 16. Public Notices Subject : 16.1 Notice of Workshop Meeting : May 21, 2015 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the School District Administration Building, Fort Walton Beach, on May 21, 2015, beginning at 9:00 a.m. This meeting will be open to the press and public. 16. Public Notices Subject : 16.2 Public Notice Meeting : May 21, 2015 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110.