Okaloosa County School Board — Workshop Meeting, May 21, 2015 — reading text

based on fixed pricing from multiple vendors, to be used on an as needed basis. Funding will vary. The contract is effective June 5, 2015 through June 4, 2016. Copies of the renewal documents are attached. For additional information, please contact Dustin Keith, Specialist, Seat Management at (850) 689-7151. File Attachments R127035JM Renewal.pdf (2,118 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Exempted Purchase: Acom, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 21, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,141.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motin to approve the three (3) year agreement with Acom Solutions in the amount of $6,141 to provide software maintenance. Public Content Request approval of the three (3) year contract with Acom Solutions in the amount of $6,141, to be billed in three (3) annual installments of $2,047, to provide software maintenance. This purchase is exempt under 6A-1.012(11) (b).The agreement is effective 5/1/2015 through 4/30/2018. A copy of the agreement is attached. For additional information, please contact Eric Mitchell, Director, MIS & Instructional Technology at (850) 689-7184. File Attachments ACOM.pdf (212 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Exempted Purchase: ExploreLearning, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 21, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $31,500.00 Budgeted : Yes Budget Source : Federal Funds, Project 5401 Title 1 - Part A Recommended Action : Motion to approve the exempted purchase of Gizmos elementary site licenses from ExploreLearning in the amount of $31,500. Public Content Request approval of the exempted purchase of Gizmos elementary site licenses from ExploreLearning in the amount of $31,500, $15,750 for seven (7) new schools, Baker School, Edwins ES, Kenwood ES, Elliott Point ES, Mary Esther ES, Shalimar ES and Walker ES, and $15,750 for the renewal of site licenses for Laurel HIll School, Longwood ES, Riverside ES, Bob Sikes ES, Florosa ES, Northwood ES and Wright ES. Funds will be paid from Federal Funds, Project 5401, Title 1 - Part A. The contract for the new schools is effective June 1, 2015 through May 31, 2016, and the renewal contract is effective November 1, 2015 through October 31, 2016. These purchases are exempt under 6!-1.012(11)(a). Copies of the proposals are attached. For additional information, please contact Sandra Arteaga, Specialist, Title 1 at (850) 301-3008. File Attachments EXPLORELEARNING.pdf (36 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Exempted Purchase: PSA Healthcare, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 21, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Projects 6004 Nursing Contract - Schools and project 1084 Medicaid Reimbursement Recommended Action : Motion to approve the contract between the School Board of Okaloosa County, FL and Pediatric Services of America, Inc. d/b/a PSA Healthcare to provide nursing services at requested school sites during the 2015-1016 school year for a total of 186 days, based on fixed pricing. Public Content Request approval of the contract between the School Board of Okaloosa County, FL and Pediatric Services of America, Inc. d/b/a PSA Healthcare to provide six (6) Supervisory Registered Nurses (RN), RN nursing services, LPN nursing services, and School Health Technicians at requested school sites during the 2015-1016 school year, for a total of 186 days, based on fixed pricing for an estimated total of $1,027,404.51. Funding will be paid from general funds, projects 6004 Nursing Contract - Schools and project 1084 Medicaid Reimbursement. The contract is effective July 1, 2015 though July 31, 2016. These services are exempt under 6A-1.012(11)(a). For additional information, please contact Teresa Schroeder, Program Director, Student Intervention Services at (850) 833-5861. File Attachments PSA Health Services Contract - FY16.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Factory Direct Agreement: Gemaire Distributors, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 21, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital and General Funds, Projects Vary Recommended Action : Motion to approve the Factory Direct Agreement with Gemaire Distributors to provide wholesale pricing on parts and equipment. Public Content Request approval of the Factory Direct Agreement with Gemaire Distributors to provide wholesale pricing on parts and equipment. Purchases will be made on an as needed basis and funding will be provided by Capital and general, various projects. A copy of the letter is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments GEMAIRE.pdf (19 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Southern Light Telecommunications License Agreement and scope of work, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : May 21, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : May 26, 2015 Absolute Date : May 26, 2015 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Southern Light Telecommunications License Agreement and scope of work at Baker School, Laurel Hill School, Lewis School, and the Central Administrative Complex. Public Content The attached documents were submitted by Southern Light LLC to commence work on our district bandwidth at (4) sites. The documents show where the proposed entry onto the school property as well as entry into the building. The license agreement is being held until both the Okaloosa County School Board attorney and Southern Light's attorney approve final changes to the document. Those documents will be available prior to the board workshop for review. File Attachments Baker School Fiber Optic Installation.pdf (159 KB) Central Admin Fiber Optic Installation.pdf (167 KB) Laurel Hill Fiber Optic Installation.pdf (178 KB) Lewis MS Fiber Optic Installation.pdf (198 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent of Operations,