Okaloosa County School Board — Workshop Meeting, May 21, 2015 — reading text

Thursday, May 21, 2015 Workshop Meeting School District Administration Building Fort Walton Beach, Florida 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Invocation offered by Cathy Thigpen Meeting : May 21, 2015 - Workshop Meeting Type : Procedural 1. Opening of Meeting Subject : 1.2 Pledge of Allegiance led by Melissa Thrush Meeting : May 21, 2015 - Workshop Meeting Type : Procedural 1. Opening of Meeting Subject : 1.3 Call to Order by the Chairman Meeting : May 21, 2015 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : May 21, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda Public Content A board member may request an item be removed from the Consent Agenda for more information or moved to the Discussion Agenda to be voted on separately. Following any corrections, additions, or deletions, the Board will approve the Agenda. 5. Personnel Appointments Subject : 5.1 Appointment of Principal, Davidson Middle School, recommended by the Superintendent for approval. Meeting : May 21, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Principal, Davidson Middle School. 5. Personnel Appointments Subject : 5.2 Appointment of Principal, Walker Elementary School, recommended by the Superintendent for approval. Meeting : May 21, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Principal, Walker Elementary School. Public Content This appointment will be effective July 1, 2015. 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of April 23 - May 6, 2015, presented by Rita R. Scallan, Chief Financial Officer Meeting : May 21, 2015 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of April 23 - May 6, 2015, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel April 23 - May 6.pdf (18 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of April 23 - May 6 2015, presented by Rita R. Scallan, Chief Financial Officer Meeting : May 21, 2015 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of April 23 - May 6 2015, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel April 23 - May 6.pdf (15 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : May 21, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Public Content Following any corrections, additions, or deletions, the Board will approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent for approval. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of Special Meeting of May 5, 2015; Minutes of Special Meeting of May 7, 2015; Minutes of Workshop Meeting of May 7, 2015; Minutes of Regular Meeting of May 11, 2015, recommended by the Superintendent for approval. Meeting : May 21, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Special Meeting of May 5, 2015; Minutes of Special Meeting of May 7, 2015; Minutes of Workshop Meeting of May 7, 2015; Minutes of Regular Meeting of May 11, 2015. Public Content The minutes of Board meetings must be approved by the Board. File Attachments 5-7-2015 Special Meeting DRAFT.pdf (19 KB) 5-7-2015 Workshop DRAFT.pdf (165 KB) 5-11-2015 Meeting DRAFT.pdf (165 KB) 5-5-2015 Special Meeting DRAFT.pdf (26 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Budget Amendment #8 - Fiscal Year 2014-2015, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 21, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $658,898.59 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #8 - Fiscal Year 2014-2015. Public Content On September 8, 2014, the School Board adopted the budget for fiscal year 2014-2015. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues; and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated During the Month of April 2015: General Fund $163,997.13 Debt Service Funds 0.22  Capital Projects Funds 39,599.16 Other Special Revenue Funds - Federal 453,233.71 Other Special Revenue Funds - Food Service 2,068.37 Total - All Funds $658,898.59 File Attachments !B-A 8 - Apr 2015.pdf (836 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Monthly Financial Statement for April 2015, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 21, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for April 2015. Public Content The financial statement for the month ending April 30, 2015, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials April 2015.pdf (551 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Payroll Warrant Register and Accounts Payable Warrant Register for April 2015, totaling $25,289,224.11; and Bank Transfers for April 2015, totaling $5,300,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for