Okaloosa County School Board — Regular Meeting, June 22, 2015 — reading text

services programs. 12. Provides information to the Deputy Superintendent of Operations on the status of facilities and maintenance services and makes recommendations for service delivery. 13. Assists in the development of administrative guidelines and policies for facilities and maintenance services. 14. Supervises assigned managerial/administrative personnel. 15. Assists in the development, implementation, and evaluation of staff development activities. 16. Prepares all required reports and maintains all appropriate records and administrative department budget. 7. Consent Agenda Subject : 7.39 Moved to Discussion Agenda 8.2 - SS Solutions, Inc., Purchase Order for Services, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting :  Jun 22, 2015 - Regular Meeting Type : Action Recommended Action : Motion to approve the SS Solutions, Inc., purchase order for delivery of services to Niceville High School/ Athletic Director beginning on July 1, 2015 and ending on June 30, 2016. The total estimated cost of the contract is $90,241.00. Public Content The responsibilities for this position are as follows: 1. Serves as the head football coach. 2. Responsible for originating, processing, maintaining and monitoring the eligibility of athletes for participation in all school athletic programs according to school district and state requirements (medical, athletic, and academic). 3. Responsible for managing budgets and funds associated with athletic functions under the supervision of the principal. 4. Assists coaches and related organizations in generating revenue producing projects. 5. Responsible for the acquisition, maintenance, storage and inventory of athletic equipment and supplies. 6. Schedules and coordinates events (date, time, place) and secures facilities; monitors arrangements for: officials (including contracts), law enforcement, medical emergency personnel/ambulance, crowd control and gate worker, visitor facilities, transportation, programs, overnight arrangements, etc.) 7. Coordinates the use and maintenance of playing areas and related facilities and equipment (public address system, scoreboard, etc.). 8. Provides leadership in sports-related support organizations/groups. 9. Monitors and supports the functions of other head coaches and assists in the development of all sports programs for students. 10. Promotes a positive public image of school athletic activities via communication within the school and the district, visiting teams, competitors and news media. 11. Assures that all coaches and events comply with established rules and procedures and promote students' welfare as participants and spectators. 12. Arrange for appropriate facilities and assistance for visiting teams. 13. Serves as tournament director for tournaments held at school unless otherwise designated by principal. 14. Provides leadership in the recognition of students for athletic endeavors... including awards, banquets, scholarships, etc. 15. Takes initiative in promoting the integration of academic and athletic activities of the school including both students, faculty and staff.  16. Responsible for administration and compliance of Title IX procedures and requirements. 7. Consent Agenda Subject : 7.40 Leave Without Pay, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 22, 2015 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.41 Letter of Engagement between the School Board of Okaloosa County and Carr, Riggs & Ingram, L.L.C., to audit School Internal Funds for year ended June 30, 2015, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 22, 2015 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 22, 2015 Absolute Date : Jun 22, 2015 Fiscal Impact : Yes Dollar Amount : $70,000.00 Budgeted : Yes Budget Source : 1010-7100-0310-9005-9015-9015 Recommended Action : Motion to approve the Letter of Engagement between the School Board of Okaloosa County and Carr, Riggs & Ingram, L.L.C., to audit the School Internal Funds for year ended June 30, 2015. Public Content The School Board of Okaloosa County, Florida is currently in the fifth year of a five year contract with the auditing firm of Carr, Riggs & Ingram, L.L.C., to perform the School Internal Funds, Financial Statement and Supplementary Information. A motion to engage the professional auditing services of Carr, Riggs, & Ingram, L.L.C., for Fiscal Year Ending June 30, 2015 is requested. The fee remains at $70,000, consistent with the previous years, and will be delivered to the School Board no later than November 20, 2015. File Attachments OCDSB - 2015 Internal Funds Audit.pdf (200 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.42 Moved to Discussion Agenda 8.3 - Renewal of Agreement between the School Board of Okaloosa County and SS Solutions, LLC, for contracted services of Okaloosa County School District retirees, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 22, 2015 - Regular Meeting Type : Action Fiscal Impact : Yes Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the renewal of Agreement between the School Board of Okaloosa County and SS Solutions, LLC, for contracted services of Okaloosa County School District retirees, effective July 1, 2015 through June 30, 2016. Public Content The District does not have a provision for DROP extension or immediate re-employment beyond the Deferred Retirement Option Program (DROP) for retirees. Contracting with Staffing of St. Augustine (SS Solutions) provides the District with a mechanism to utilize the services of retirees. Renewal of the contract with SS Solutions allows the District to engage the services of retirees who are pre- approved by the Superintendent. SS Solutions has the approval of the Division of Retirement. This agreement results in cost efficiencies because typically the contract cost would be at a significantly lower price than the current cost of the employee. The term of the contract is for one year, effective July 1, 2015 through June 30, 2016 and may be renewed annually based on School Board approval. 8. Discussion Agenda Subject : 8.1 SS Solutions, Inc., Purchase Order for Services, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 22, 2015 - Regular Meeting Type : Action Fiscal Impact : Yes Dollar Amount : $85,637.00 Budgeted : Yes Recommended Action : Motion to approve the SS Solutions, Inc., purchase order for delivery of services to Custodial Services beginning on July 1, 2015 and ending on June 30, 2016. The total estimated cost of the