Okaloosa County School Board — Regular Meeting, June 22, 2015 — reading text

Instruction. The contract is effective 7/1/2015 through 6/30/2016. This purchase is exempt under 6A-1.012(11)(b). A copy of the contract is attached. For additional information, please contact Marcus Chambers, Assistant Superintendent, Curriculum at (850) 833-3191. File Attachments DISCOVERY EDUC-CURRICULUM.pdf (160 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.14 Amendment to Award of ITB 13-B09 Carpet & Tile, presented by Vince Windham,  Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 22, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : District Funding As Available Recommended Action : Motion to approve the amendment to the award of ITB 13-B09 Carpet & Tile. The awarded vendor, The Flooring Authority, has requested a price increase of 0.45% on bid items 1-7, 9, 10 & 12. Public Content Request approval of the amendment to the award of ITB 13-B09 Carpet & Tile. The awarded vendor, The Flooring Authority, has requested a price increase of 0.45% on bid items 1-7, 9, 10 & 12. The price increase is effective June 23, 2015 through June 10, 2016. A Copy of the signed letter is attached. The price increase is allowed per the terms of the contract as long as the increase does not exceed the rate of inflation determined by the CPI. This price increase request meets the CPI requirements. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments ITB 13-B09 PRICE INCREASE ACCEPTANCE LETTER.pdf (751 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.15 Tag-On Bid: 3538 Food Service, Large Equipment, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 22, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve tagging on with School Board of Marion County bid 3538, based on fixed pricing to purchase equipment on an as needed basis. Public Content Request approval to tag on with School Board of Marion County bid 3538, based on fixed pricing to purchase equipment on an as needed basis from multiple vendors. Funding will be paid from Federal funds, project 3510 SFS Contract Exclusions. The contract is effective through May 31, 2016. A copy of the award tabulation is attached. For additional information, please contact Rick Norris, Specialist, School Food Service at (850) 301-3020. File Attachments MARION CO.pdf (237 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.16 Tag-On Bid: RFP 151803 Food Processing: USDA Commodities, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 22, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Budget Source : Federal funds Recommended Action :  Motion to approve tag-on bid RFP 151803 Food Processing: USDA Commodities through Escambia County to processing USDA Commodities items. Public Content Request approval to tag-on with The School Board of Escambia County on RFP 151803 Food Processing: USDA Commodities to process commodity items on an as needed basis. Multiple vendors were awarded and the contract is effective through July 31, 2016. For additional information, please contact Rick Norris, Specialist, School Food Service at (850) 301-3020. File Attachments TABULATION.pdf (1,693 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.17 Tag-On Bid Purchase Over $25,000: Musco Lighting, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 22, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $70,000.00 Budgeted : Yes Budget Source : General Funds and Capital Funds, Project 3323 Ruckel Eagle Ram Tennis Center Phase 2 Recommended Action : Motion to approve the purchase from Musco Lighting in the amount of $70,000.00 to purchase a Light Structure Green System for the Eagle Ram Tennis Center. Public Content Request approval of the purchase from Musco Lighting in the amount of $70,000.00 to purchase a Light Structure Green System for the Eagle Ram Tennis Center. This purchase is made through the tag-on bid with Clay County BOCC, RFP 13/14-8 Various Equipment and Amenities for Parks and Playgrounds, which was previously approved by our School Board on 3/10/2014. Funding will be paid from General Funds and Capital Funds, Project 3323 Ruckel Eagle Ram Tennis Center Phase 2. A copy of the quote is attached. For additional information, please contact Bill Smith, Director of Facilities at (850) 689-7158. File Attachments MUSCO LIGHTING.pdf (40 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.18 Service Agreement#15-12 7-Dippity, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 22, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $839,294.43 Budgeted : Yes Budget Source : Special Revenue, Project 5488 DoDEA - Science Recommended Action : Motion to approve Service Agreement #16-12 between 7- Dippity, Inc. and The School Board of Okaloosa County, FL to provide third-party consulting services for the  DoDEA S.C.I.E.N.C.E Grant project. Public Content Request approval of Service Agreement #16-12 between 7-Dippity, Inc. and The School Board of Okaloosa County, FL to provide third-party consulting services for the DoDEA S.C.I.E.N.C.E Grant project. Funding will be paid from Special