Okaloosa County School Board — Regular Meeting, June 22, 2015 — reading text

contract is $85,637.00. Public Content The responsibilities for this position are as follows: 1. Directs the planning, implementation, and evaluation of the district's comprehensive facilities and maintenance services program.  2. Directs and oversees the delivery of services that will ensure a safe, clean, attractive and pleasant school atmosphere and serves as advisor to school principals in related matters. 3. Directs and coordinates the delivery of utilities services to schools and energy conservation programs. 4. Directs and oversees the testing, evaluation, and operation of equipment placed in school plants. 5. Assists developing and oversees the utilization of criteria relating to whether identified facility needs are to be met by standard or contract maintenance procedures of construction projects. 6. Approves and oversees all maintenance and repair, projects and develops an emergency schedule. 7. Provides administrative oversight and direction for the district's maintenance and operations program. 8. Monitors the implementation of standards for the maintenance of district educational and ancillary facilities. 9. Coordinates work of other administrators and consultants relative to new constructional and/or renovation. 10. Monitors services and responsibilities of warehouse/supply and textbooks and oversees all related expenditures, procedures, and policies. 11. Provides administrative oversight and direction for the district's custodial services programs. 12. Provides information to the Deputy Superintendent of Operations on the status of facilities and maintenance services and makes recommendations for service delivery. 13. Assists in the development of administrative guidelines and policies for facilities and maintenance services. 14. Supervises assigned managerial/administrative personnel. 15. Assists in the development, implementation, and evaluation of staff development activities. 16. Prepares all required reports and maintains all appropriate records and administrative department budget. File Attachments SS Solutions - Specialist, Custodial Services.pdf (87 KB) Motion & Voting Motion to approve the SS Solutions, Inc., purchase order for delivery of services to Custodial Services beginning on July 1, 2015 and ending on June 30, 2016, with an estimated total contract cost of $85,637.00. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Rodney Walker, Lamar White No: Melissa Thrush 8. Discussion Agenda Subject : 8.2 SS Solutions, Inc., Purchase Order for Services, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 22, 2015 - Regular Meeting Type : Action Fiscal Impact : Yes Dollar Amount : $90,241.00 Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the SS Solutions, Inc., purchase order for delivery of services to Niceville High School/ Athletic Director beginning on July 1, 2015 and ending on June 30, 2016. The total estimated cost of the contract is $90,241.00. Public Content The responsibilities for this position are as follows: 1. Serves as the head football coach. 2. Responsible for originating, processing, maintaining and monitoring the eligibility of athletes for participation in all school athletic programs according to school district and state requirements (medical, athletic, and academic). 3. Responsible for managing budgets and funds associated with athletic functions under the supervision of the principal. 4. Assists coaches and related organizations in generating revenue producing projects. 5. Responsible for the acquisition, maintenance, storage and inventory of athletic equipment and supplies. 6. Schedules and coordinates events (date, time, place) and secures facilities; monitors arrangements for: officials (including contracts), law enforcement, medical emergency personnel/ambulance, crowd control and gate worker, visitor facilities, transportation, programs, overnight arrangements, etc.) 7. Coordinates the use and maintenance of playing areas and related facilities and equipment (public address system, scoreboard, etc.).  8. Provides leadership in sports-related support organizations/groups. 9. Monitors and supports the functions of other head coaches and assists in the development of all sports programs for students. 10. Promotes a positive public image of school athletic activities via communication within the school and the district, visiting teams, competitors and news media. 11. Assures that all coaches and events comply with established rules and procedures and promote students' welfare as participants and spectators. 12. Arrange for appropriate facilities and assistance for visiting teams. 13. Serves as tournament director for tournaments held at school unless otherwise designated by principal. 14. Provides leadership in the recognition of students for athletic endeavors... including awards, banquets, scholarships, etc. 15. Takes initiative in promoting the integration of academic and athletic activities of the school including both students, faculty and staff. 16. Responsible for administration and compliance of Title IX procedures and requirements. File Attachments SS Solutions - Athletic Director, NHS.pdf (88 KB) Motion & Voting Motion to approve the SS Solutions, Inc., purchase order for delivery of services to Niceville High School/ Athletic Director beginning on July 1, 2015 and ending on June 30, 2016, with an estimated total contract cost of $90,241.00. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Rodney Walker, Lamar White No: Melissa Thrush 8. Discussion Agenda Subject : 8.3 Renewal of Agreement between the School Board of Okaloosa County and SS Solutions, LLC, for contracted services of Okaloosa County School District retirees, presented by Rita Scallan, Chief Financial Officer, and  recommended by the Superintendent for approval. Meeting : Jun 22, 2015 - Regular Meeting Type : Action Fiscal Impact : Yes Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the renewal of Agreement between the School Board of Okaloosa County and SS Solutions, LLC, for contracted services of Okaloosa County School District retirees, effective July 1, 2015 through June 30, 2016. Public Content The District does not have a provision for DROP extension or immediate re-employment beyond the Deferred Retirement Option Program (DROP) for retirees. Contracting with Staffing of St. Augustine (SS Solutions) provides the District with a mechanism to utilize the services of retirees. Renewal of the contract with SS Solutions allows the District to engage the services of retirees who are pre-approved by the Superintendent. SS Solutions has the approval of the Division of Retirement. This agreement results in cost efficiencies because typically the contract cost would be at a significantly lower price than the current cost of the employee. The term of the contract is for one year, effective July 1, 2015 through June 30, 2016 and may be renewed annually based on School Board approval File Attachments Okaloosa County School District Agreement 2015.pdf (214 KB) Motion & Voting Motion to approve the renewal of Agreement between the School Board of Okaloosa County and SS Solutions, LLC, for contracted services of Okaloosa County School District retirees, effective July 1, 2015 through June 30, 2016. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Rodney Walker, Lamar White No: Melissa Thrush 8. Discussion Agenda Subject : 8.4 Employee Suspensions, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 22, 2015 - Regular Meeting Type : Action Recommended Action : Motion to approve the suspension of Employee No. 111371. Public Content Suspension of Employee No. 111371 Motion & Voting Motion to table the suspension of Employee No. 111371 until the regular Board meeting of July 13, 2015. Motion by Lamar White, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Rodney Walker, Lamar White No: Cathy Thigpen, Melissa Thrush 8. Discussion Agenda Subject : 8.5 Items Moved from the Consent Agenda (if any) Meeting : Jun 22, 2015 - Regular Meeting Type : Action 10. Information Technology Seat Management Contract Subject : 10.1 Amendment to the Dell TechDirect Program Agreement between Dell Marketing L.P. and the School Board of Okaloosa County, presented by Dustin Keith, Seat Management Specialist, and recommended by the