Okaloosa County BOCC — September 16, 2014 — reading text

from General Fund Reserves, or other such source as the Board may deem appropriate. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 955 Packet Pg. 956 Packet Pg. 957  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: Head Start Request for Assistance DEPARTMENT: Facility Maintenance BCC DISTRICT: 4 STATEMENT OF ISSUE: (FM) Requests BCC direction regarding a recent request for assistance from the BCC in replacing framing and sheetrock removed due to a mold remediation project at the McGriff Street Head Start. BACKGROUND: On or about August 19th of this year, Mr. Frank Godbout, Head Start Executive Director, made a request for assistance from Okaloosa County in replacing framing and sheetrock removed as a part of a mold remediation project conducted at the McGriff Street location in Ft Walton Beach. The spring storms that caused so much damage to Okaloosa County roads and buildings, also damaged the Head Start building on McGriff Street. The rains flooded the building causing wide spread damage to the interior. After the building was dried out, it was tested for mold. Mold was detected, which is pretty typical for about anywhere in Florida. However, black mold was discovered. Black mold can cause a variety of allergic reactions with the most severe resulting in death. With children present in the building almost every day, remediation was ordered. The black mold was discovered in numerous areas of the sheetrock and had even spread into the wood studs. The remediation project includes removing all the affected building components, including the studs. The Head Start Program provides area families with early childhood care and education for a low or no cost. In addition, they provide job and housing referral services to the families, along with other programs. The remediation project cost the Head Start Program about $175,000 out of their budget, which wasn't budgeted. They are trying to get that money back from a pool of state funds for Head Start programs. The remediation project didn't include repairing any of the remediated components. To get the remediated space ready, so the students can return, Mr. Godbout is requesting BCC assistance with the needed repairs to the remediated areas. They are really "Caught Between the Devil and the Deep Blue Sea" in this matter. Their revenue is based on the number of students attending the school. They can't have the students back at the school until the work is completed, but the work can't get completed unless they have the money to pay for the repairs, but they have no way to get the money for the repairs without the students being at the school. Packet Pg. 958 Mr. Godbout is probing all possible sources to get the money for the repairs; however, the prospects of getting the needed money wasn't looking good as of the time of his request to the county. The county provides $10,000 annually, through the Facilities Maintenance Department, to support the Head Start program. The exact cost of the repairs is unknown at this time as the remediation work was ongoing as of the time this item was penned. The remediated areas are off limits until the remediation is complete and air monitoring results are normal. The Board has authorized FM to provide up to $5,000 in labor and has approved $5,000 for materials for maintenance to the McGriff St. facility. While the request isn't for maintenance, the school needs the repairs more than maintenance in the coming budget cycle. Staff requests Board direction in the use of the maintenance resources allocated for Head Start in the FM budget toward making the necessary repairs from the mold remediation project to the McGriff Street facility so students can return. RECOMMENDATIONS: (FM) Requests BCC direction regarding a recent request for assistance from the BCC in replacing framing and sheetrock removed due to a mold remediation project at the McGriff Street Head Start. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 959 Packet Pg. 960 Packet Pg. 961  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: New SO Building GMP DEPARTMENT: Facility Maintenance BCC DISTRICT: 2 STATEMENT OF ISSUE: (FM) Requests BCC approval of the proposed Guaranteed Maximum Price (GMP) for the New Sheriff's Building in Shalimar. BACKGROUND: In the interest of keeping the project on schedule, the work to build a new building for the Sheriff's office in Shalimar has raced ahead of the approval of a Guaranteed Maximum Price (GMP) for the project. The Sheriff's new building is well under way. The building package has been ordered, the site work contract has been let, and the contractor is about ready to break ground. The project began many months ago with a target GMP of $1,500,000. The soil borings revealed poor soil conditions under the proposed building due to high sub-surface water levels. The engineering solution is to dig out the poor soils and bring in about 600 c.y. of suitable fill and to reinforce the slab with additional concrete and heavier steel. This item alone has added tens of thousands of dollars to the cost of the project. In addition, market prices for the goods and services necessary to construct a building have gone up steadily over the last year or two. A couple of years ago when the county build another major project, the county benefited from a depressed economy. Contractors were desperate for work and submitted extremely discounted bids to work on this project. Thankfully, the economy has improved substantially since then. But, the improved economy comes with higher prices for goods and services. On a $1,500,000 expense, a price increase of just 5% results in an additional $75,000 of cost for the very same purchase. The county isn't immune from such market increases. At one point during the SO's project's development, the project's total costs were nearing $1,600,000. Subsequent value engineering efforts have brought that number back down to $1,474,074. The project team continues to comb through the individual components of the project in the attempt to identify any additional savings that may be identified. There are a few items that were added to the scope since the project was first conceived that have added some costs. Those items are identified on the attachment. The project team as challenged every item for savings, but left those items alone that were operationally necessary or reasonable. These items account for most of the overage that still remains. Staff recommends BCC approval of the GMP for the Sheriff's new building in Shalimar in the amount of $1,474,074. Packet Pg. 962 RECOMMENDATIONS: (FM) Requests BCC approval of the proposed Guaranteed Maximum Price (GMP) in the amount of $1,474,074 for the New Sheriff's Building in Shalimar. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 963 Packet Pg. 964 Packet Pg. 965 Packet Pg. 966 Packet Pg. 967 Packet Pg. 968 Packet Pg. 969 Packet Pg. 970 Packet Pg. 971 Packet Pg. 972 Packet Pg. 973 Packet Pg. 974  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: New OC Admin Building GMP DEPARTMENT: Facility Maintenance BCC DISTRICT: 2 STATEMENT OF ISSUE: (FM) Requests BCC approval of the proposed Guaranteed Maximum Price (GMP) for the New Okaloosa County Administration Building in Shalimar. BACKGROUND: The need to push the new Okaloosa County Administration Building ahead of a final Guaranteed Maximum Price (GMP) for the project being approved by the BCC was being driven by the expiration of the current leases at Uptown Station. Both of those leases expire on September 30, 2015. Representatives of the Design-Build team have now completed the GMP for the new building. The GMP for the new building is $11,093,394 with the total project costs being estimated at $12,300,000. The GMP represents the cost of constructing the new building. Pre-construction costs, demolition, asbestos abatement, and so forth aren't typically included in the GMP. Current market conditions are driving prices up. Thankfully, the economy isn't in the deep recession that it was in a few years ago. As construction activity in the market picks up, contractors are busier and less eager to discount their prices. As nearly half of the project components have already been bid out into the market, the prices received reflect more robust construction activity in the area and around the country. Staff recommends approval of the proposed GMP in the amount of $11,093,394 for the construction of the new Okaloosa County Administration Building. RECOMMENDATIONS: (FM) Requests BCC approval of the proposed Guaranteed Maximum Price (GMP) in the amount of $11,093,394 for the construction of the new Okaloosa County Administration Building in Shalimar. RECOMMENDED BY: Packet Pg. 975 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 976 Packet Pg. 977 Packet Pg. 978 Packet Pg. 979 Packet Pg. 980 Packet Pg. 981 Packet Pg. 982 Packet Pg. 983 Packet Pg. 984 Packet Pg. 985 Packet Pg. 986 Packet Pg. 987  Okaloosa County Administration Building Preliminary Schedule Lord and Son - Preliminary 08-Sep-14 16:58 Activity ID Activity Name Original Start Finish Total Float r 3, 2014 Qtr 4, 2014 Qtr 1, 2015 Qtr 2, 2015 Qtr 3, 2015 5 Duration A S O N D J F M A M J Jul A S ct Okaloosa County C Administration Building Preliminary Schedule 295 01-Aug-14 01-Oct-15 0 Milestone S Schedule 427 01-Aug-14 01-Oct-15 0 M1000 Site Ready for Construction 0 01-Aug-14 47 Site Ready for Construction M1010 Start Vertical Construction Building A 0 17-Oct-14 350 Start Vertical Construction Building A M1100 Steel Erection 92 17-Oct-14 16-Jan-15 48 Erection 16-Jan-15