Okaloosa County BOCC — September 16, 2014 — reading text

Board FROM: Ed Schroeder SUBJECT: FSAE Resource Directory Listing - payment approval DEPARTMENT: Tourist Development Department BCC DISTRICT: STATEMENT OF ISSUE: Request approval of payment in the amount of $195.00 to Florida Society of Association Executives (FSAE) for the 2014-2015 Resource Directory Listing. BACKGROUND: Resource is FSAE’s comprehensive guide for executives of Florida associations who are planning a meeting. A directory listing complements efforts to market and advertise to meeting planners to increase tourist-related business activities. FSAE is identified in the destination team section of the Strategic Marketing Plan adopted by BCC on May 6, 2014. The insertion order dated in April states “may be paid by check or credit card.” However, when payment was attempted by credit card after publication and receipt of the invoice in August, the vendor informed staff that payment could not be accepted by credit card. At this point, there is no method to pay the vendor in accordance with County purchasing policy. Board approval is requested to pay the vendor. OPTIONS: Approve or Disapprove RECOMMENDATION: Approve payment in the amount of $195.00 to Florida Society of Association Executives for the 2014-2015 Resource Directory Listing. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 518 Packet Pg. 519 Packet Pg. 520 Packet Pg. 521 Packet Pg. 522  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: Promotional Reserves Update DEPARTMENT: Tourist Development Department BCC DISTRICT: STATEMENT OF ISSUE: TDD is apprising the Board of the use of Promotional Reserves. BACKGROUND: The Board approved the Consolidated Strategic Marketing Plan on May 6, 2014, which included a category for Promotional Reserve in the amount of $150,061. To the greatest extent possible, such opportunities will be presented to the TDC for recommendation to the BCC for approval in advance. However, these funds may be appropriated in accordance with County approval authority and with concurrence of the TDC Chairman if an opportunity would be lost due to the timing of regular TDC and BCC meetings. In such case, the TDC and BCC will be apprised of the use of these dollars at their next regularly scheduled meetings. The TDC discussed and voted to approve the following uses of promotional reserves at its August 28 meeting. A. An amount not-to-exceed $30,000 for aerial promotional banners at Alabama and Auburn home football games and Talladega Nascar race to promote the destination. BCC approval subsequent to TDC approval was not possible in advance of the first football game. B. $3,500 for three pages of advertisement and editorial in Food & Travel Quarterly Magazine on sale Sep 30 - Dec 31. The cost is greatly reduced from regular pricing of $20,500 due to the last minute nature of the opportunity. BCC approval subsequent to TDC approval was not possible in advance of the insertion order deadline. RECOMMENDATION: For informational purposes only; no action required. RECOMMENDED BY: APPROVED BY: Packet Pg. 523 Ernie Padgett, County Administrator Packet Pg. 524  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: Horizons Contract Amendment DEPARTMENT: Tourist Development Department BCC DISTRICT: STATEMENT OF ISSUE: Request approval for Chairman to sign contract amendment #3 with Horizons for Beach Park Bathroom Cleaning. BACKGROUND: On September 2, the Board approved the FY 2014-15 contract renewal in the amount of $138,549. The purpose of this contract amendment is to memorialize the change in the annual contract price. OPTIONS: Approve or Disapprove RECOMMENDATION: Approve contract amendment #3 with Horizons for Beach Park Bathroom Cleaning, and authorize Chairman to sign the amendment. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 525 Packet Pg. 526 Packet Pg. 527 Packet Pg. 528 Packet Pg. 529 Packet Pg. 530 Packet Pg. 531 Packet Pg. 532 Packet Pg. 533 Packet Pg. 534 Packet Pg. 535 Packet Pg. 536  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: LEASE - ALLWOOD FURNITURE LEASE- UNITS A & B DEPARTMENT: Water and Sewer BCC DISTRICT: ALL STATEMENT OF ISSUE: Staff requests BCC Approval of Lease Agreement between Okaloosa County Water & Sewer and Allwood Furniture at 1310 Oddfellow Road - Units A & B, Fort Walton Beach, Florida. This unit is located in a building owned by Okaloosa County Water & Sewer. BACKGROUND: Okaloosa County Water & Sewer purchased the building on the east side of Oddfellow Road in 2006, and currently has five tenants resulting in $37,830.00 rent annually. This lease would be for the standard one year term - 10/1/2014 - 9/30/2015 with the option to extend the lease for two additional terms of one year each. A copy of the lease is attached. The lease language has been updated by the County Attorney. The annual rent for this lease will be $10,800.00 payable as 12-$900.00 monthly payments. OPTIONS: Approve or deny the Lease Agreement with Tim Isaac of Allwood Furniture. RECOMMENDATIONS: Staff recommends approval by the BCC to authorize the Chairman to execute the Lease Agreement with Tim Isaac of Allwood Furniture for an annual total of $10,800.00, payable as 12 monthly payments of $900.00. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 537 Packet Pg. 538 Packet Pg. 539 Packet Pg. 540 Packet Pg. 541 Packet Pg. 542 Packet Pg. 543 Packet Pg. 544 Packet Pg. 545  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: LEASE - JOE'S UPHOLSTERY DEPARTMENT: Water and Sewer BCC DISTRICT: ALL STATEMENT OF ISSUE: Staff requests BCC approval of Lease Agreement between Okaloosa County Water & Sewer and Joe's Upholstery at 1310 Oddfellow Road - Unit F, Fort Walton Beach, Florida. This unit is located in a building owned by Okaloosa County Water & Sewer. BACKGROUND: Okaloosa County Water & Sewer purchased the building on the east side of Oddfellow Road in 2006, and currently has five tenants resulting in $37,830.00 rent annually. This lease would be for the standard one year term - 10/1/2014 - 9/30/2015 with the option to extend the lease for two additional terms of one year each. A copy of the lease is attached. The lease language has been updated by the County Attorney. The annual rent for this lease will be $5,088.00, payable as 12 $424.00 monthly payments. OPTIONS: Approve or deny the Lease Agreement with Joseph E. McKenzie of Joe's Upholstery. RECOMMENDATIONS: Staff recommends approval by the BCC to authorize the Chairman to execute the Lease Agreement with Joseph E. McKenzie of Joe's Upholstery, for Unit 1310-F Oddfellow Road, Fort Walton Beach, Florida for an annual total of $5,088.00, payable as 12 monthly payments of $424.00. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 546 Packet Pg. 547 Packet Pg. 548 Packet Pg. 549 Packet Pg. 550 Packet Pg. 551 Packet Pg. 552 Packet Pg. 553 Packet Pg. 554  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: LEASE - DENT TECH OF N.W. FLORIDA, INC. DEPARTMENT: Water and Sewer BCC DISTRICT: ALL STATEMENT OF ISSUE: Staff requests BCC Approval of Lease Agreement between Okaloosa County Water & Sewer and Dent Tech of N.W. Florida at 1308 Oddfellow Road -Unit A, Fort Walton Beach, Florida. This unit is located in a building owned by Okaloosa County Water & Sewer. BACKGROUND: Okaloosa County Water & Sewer purchased the building on the east side of Oddfellow Road in 2006, and currently has five tenants resulting in $37,830.00 rent annually. This lease would be for the standard one year term - 10/1/2014 - 9/30/2015 with the option to extend the lease for two additional terms of one year each. A copy of the lease is attached. The lease language has been updated by the County Attorney. The annual rent for this lease will be $6,678.00, payable as 12-$556.50 monthly payments. OPTIONS: Approve or deny the Lease Agreement with Marcus Jandran of Dent Tech of N.W. Florida. RECOMMENDATIONS: Staff recommends approval by the BCC to authorize the Chairman to execute the Lease Agreement with Marcus Jandran of Dent Tech of N.W. Florida for an annual lease total of $6,678.00, payable in 12 monthly payments of $556.50. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 555 Packet Pg. 556 Packet Pg. 557 Packet Pg. 558 Packet Pg. 559 Packet Pg. 560 Packet Pg. 561 Packet Pg. 562 Packet Pg. 563  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Seeking Board Direction Regarding Capital Improvement Financing Options DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: [PUR] Seeking Board Direction Regarding Capital Improvement Financing Options. BACKGROUND & ANALYSIS: On August 19, 2014 the Board approved to solicit quotes for a non-qualified bank loan to fund capital improvements. The Request for Quotes was advertised on the Florida Purchasing Group (BidNet) website and an email notification was sent to 41 local and national banks. The Quotes were due on September 5, 2014 and two (2) were received. The quotes have been reviewed by Mark Galvin, Senior Vice President, First Southwest Company (C04-1098-BCC) and he has provided a written summary (attached). Staff is requesting Board direction regarding Capital Improvement Financing Options. OPTIONS: Staff requests direction regarding Capital Improvement Financing Options. RECOMMENDATION: Provide staff direction regarding Capital Improvement Financing Options. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 564  Memorandum 450 South Orange Ave, Suite 460 Mark P. Galvin Orlando, FL 32801