Okaloosa County BOCC — September 16, 2014 — reading text

until September 30, 2015. OPTIONS: Approval/Deny contract renewal for Public Financial Management, Inc. (C03-0786- AP). RECOMMENDATION: Staff recommends approval of contract renewal for Public Financial Management, Inc. (C03-0786-AP). RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 490 Packet Pg. 491  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Seeking Award of Bid for Packaged Diesel Generator System (WS 55-14) DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: [PUR] Seeking Award of Bid for East County Re-pump Station- Packaged Diesel Generator System. (WS 55-14) BACKGROUND & ANALYSIS: In April of 2012, Okaloosa County Water & Sewer (OCWS) entered into an interlocal agreement with the City of Niceville and City of Valparaiso to transfer its ownership and treatment capacity at the Niceville Regional Wastewater Treatment Facility. As part of this agreement, OCWS transferred its cost sharing responsibility of the Niceville Regional Wastewater Treatment facility, upon relocation of all of its flows from the East County/Bluewater Bay Service Area to the Arbennie Pritchett Water Reclamation Facility (APWRF). As part of this relocation, OCWS will construct a new sanitary sewer force main and re-pump station to convey its flows to the APWRF. This project is funded by a bank loan obtained in 2012. Procurement of items for the project has begun. Bids were opened on June 25, 2014 for the East County Re-pump Station Packaged Diesel Generator System and three (3) bids were received. Water & Sewer staff and their consultant, Constantine Engineering, have reviewed the bids and recommend awarding the bid to Energy Systems Southeast, LLC (ESSE). ESSE was the lowest responsive/responsible base bid for a lump sum total of $98,505 and a maximum delivery time of 115 days. The package will include a complete 500 kW Diesel Generator, Integrated Fuel Tank, Weather/Sound Enclosure and Automatic Transfer Switch (ATS). OPTIONS: Approval/Deny the awarding the bid to ESSE for the Packaged Diesel Generator System for a lump sum total of $98,505. RECOMMENDATION: Staff recommends awarding the bid to ESSE for the Packaged Diesel Generator System for a lump sum total of $98,505. RECOMMENDED BY: Packet Pg. 492 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 493 Packet Pg. 494 Packet Pg. 495 Packet Pg. 496 Packet Pg. 497  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Seeking Award of Bid for Packaged Motor Control Center and Control Panel (WS 56-14) DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: [PUR] Seeking Award of Bid for East County Re-pump Station- Packaged Motor Control Center and Control Panel. (WS 56-14) BACKGROUND & ANALYSIS: In April of 2012, Okaloosa County Water & Sewer (OCWS) entered into an interlocal agreement with the City of Niceville and City of Valparaiso to transfer its ownership and treatment capacity at the Niceville Regional Wastewater Treatment Facility. As part of this agreement, OCWS transferred its cost sharing responsibility of the Niceville Regional Wastewater Treatment facility, upon relocation of all of its flows from the East County/Bluewater Bay Service Area to the Arbennie Pritchett Water Reclamation Facility (APWRF). As part of this relocation, OCWS will construct a new sanitary sewer force main and re-pump station to convey its flows to the APWRF. This project is funded by a bank loan obtained in 2012. Procurement of items for the project has begun. Bids were opened on June 25, 2014 for the East County Re-pump Station Packaged Motor Control Center and Control Panel and two (2) bids were received. Automated Control Services (ACS) was the lowest responsive/responsible base bid at $179,533. ACS also included a write-in additive cost of $31,295 to utilize Rockwell Controls. Rockwell Controls are currently being utilized at other major pumping stations in the Water & Sewer system. This Rockwell Control will provide a more systematic product and operational familiarity in the system. It was the opinion of Water & Sewer staff and their consultant on this project, Constantine Engineering, to award this bid to ACS, the lowest and most responsive/responsible base bid with the additive cost for a combined lump sum total of $210,828 with a maximum deliver time of 150 days. OPTIONS: Approval/Deny the awarding the bid to ACS for the Packaged Motor Control Center and Control Panel with the write-in additive of Rockwell Controls for a lump sum total of $210,828. RECOMMENDATION: Staff recommends awarding the bid to ACS for the Packaged Motor Control Center and Control Panel with the write-in additive of Rockwell Controls for a lump sum total of $210,828. Packet Pg. 498 RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 499 Packet Pg. 500 Packet Pg. 501 Packet Pg. 502 Packet Pg. 503 Packet Pg. 504 Packet Pg. 505 Packet Pg. 506  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Seeking Award of Bid for Packaged Pump Station (WS 57-14) DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: [PUR] Seeking Award of Bid for East County Re-pump Station- Packaged Pump Station. (WS 57-14) BACKGROUND & ANALYSIS: In April of 2012, Okaloosa County Water & Sewer (OCWS) entered into an interlocal agreement with the City of Niceville and City of Valparaiso to transfer its ownership and treatment capacity at the Niceville Regional Wastewater Treatment Facility. As part of this agreement, OCWS transferred its cost sharing responsibility of the Niceville Regional Wastewater Treatment facility, upon relocation of all of its flows from the East County/Bluewater Bay Service Area to the Arbennie Pritchett Water Reclamation Facility (APWRF). As part of this relocation, OCWS will construct a new sanitary sewer force main and re-pump station to convey its flows to the APWRF. This project is funded by a bank loan obtained in 2012. Procurement of items for the project has begun. Bids were opened on June 25, 2014 for the East County Re-pump Station Packaged Pump Station and three (3) bids were received. The project was bid with a total base bid and two (2) optional cost items. The total base bid was for three (3)-110 horse power non-clog horizontal sewer pumps, discharge piping; and all other appurtenances for the work. It is the opinion of Water & Sewer staff and their consultant on this project, Constantine Engineering, to award this bid to Jim House and Associates was the lowest bidder meeting all specifications. The base bid with optional cost items (2) for a combined lump sum total of $127,620. Total maximum delivery time after receipt of signed purchase order is 140 days. OPTIONS: Approval/Deny the awarding the bid to Jim House and Associates for a base bid with optional cost items (2) for a combined lump sum total of $127,620. RECOMMENDATION: Staff recommends awarding the bid to Jim House and Associates for a base bid with optional cost items (2) for a combined lump sum total of $127,620. RECOMMENDED BY: Packet Pg. 507 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 508 Packet Pg. 509 Packet Pg. 510 Packet Pg. 511 Packet Pg. 512 Packet Pg. 513  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Seeking Approval for Extension of Contracts for Wireless Services DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: [PUR] Seeking Approval for extension of contracts with Southern Linc (C07-1549-PUR), Verizon (C07-1535-PUR), and Sprint (C07-1382-PUR). BACKGROUND & ANALYSIS: Staff has previously taken advantage of utilizing State Contract Pricing for the Verizon contract and Western States Contracting Alliance (WSCA) for the Sprint contract. Both are competitively bid cooperative contracts which expire 01/18/2017 and 10/31/2016 respectively. Southern Linc has requested to extend their contract for an additional two (2) years and offered an equipment change-out for replacement of any outdated units. Southern Linc is utilized primarily by the Public Works Department. Public Works has reviewed the proposed extension and supports the request which will expire 9/30/2016. Southern Linc Wireless Contract can be viewed at: <http://www.co.okaloosa.fl.us/southern%20linc.pdf>. OPTIONS: Approval/Deny extension of contracts with Southern Linc (C07-1549-PUR) expiring 9/30/2016, Verizon (C07-1535-PUR) expiring 01/18/2017, and Sprint (C07-1382- PUR) expiring 10/31/2016. RECOMMENDATION: Staff recommends extension of contracts with Southern Linc (C07- 1549-PUR) expiring 9/30/2016, Verizon (C07-1535-PUR) expiring 01/18/2017, and Sprint (C07-1382-PUR) expiring 10/31/2016. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 514 Packet Pg. 515  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Kay Godwin SUBJECT: Johns Eastern Company TPA Services Contract DEPARTMENT: Human Resources BCC DISTRICT: All STATEMENT OF ISSUE: Request approval to accept the proposal for Third Party Claims Administration (TPA) services from Johns Eastern Company and authorize the chairman to sign the contract. BACKGROUND: In April 2014 the board issued an RFP for TPA Services. Johns Eastern Company was the only company to submit a proposal. Johns Eastern currently administers Okaloosa County’s workers’ compensation, general liability and property claims. We were able to negotiate a two year rate hold on the minimum required deposit. 2014-2015 - $62,000 per year 2015-2016 - $62,000 per year 2016-2017 - $63,860 per year The contract may be renewed for two additional one year periods at a rate agreed upon by both parties. OPTIONS: Approve/Disapprove RECOMMENDATIONS: Approve the TPA Services proposal with Johns Eastern Company and authorize the Chairman to sign the contract. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 516 Packet Pg. 517  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the