Okaloosa County BOCC — September 16, 2014 — reading text

Termination DEPARTMENT: Public Works BCC DISTRICT: 3 STATEMENT OF ISSUE: In May of 2014, the Florida Department of Transportation (FDOT) issued a LAP Agreement to Okaloosa County in the amount of $99,107.00 for Design of the Antioch Road (CR 4) Sidewalk Improvements Project. The original limits of the project were from Garrett Pit Road to Egan Drive. Public Works has concluded that construction of the sidewalk based on the original limits of the project would not be in the best interest of the area citizens as the sidewalk does not directly serve Antioch Elementary and is requesting termination of the LAP Agreement. BACKGROUND AND ANALYSIS: The Antioch Road Sidewalk Improvements Project was first submitted to the West Florida Regional Planning Council’s Transportation Enhancement Program for consideration in 2000. Public Works recommends the termination of the LAP Agreement for the following reasons: With recent advancements in the design, right-of-way and construction funding of the PJ Adams Parkway (CR 4) Bypass project, it has been determined that the design and construction of sidewalks along this segment of CR 4 (from Garrett Pit Road to Egan Drive) would not be in the best interest of Okaloosa County citizens at this time. The planned, future widening of PJ Adams Parkway from SR 85 to the I-10 overpass will include pedestrian sidewalk features which will be better addressed as part of the overall project design. Additionally, the I-10 overpass along this corridor marks the northern zoning boundary for Antioch Elementary. Given that residents north of I-10 are not zoned for this school, there is no real need for pedestrian sidewalks to accommodate both sides of the overpass or a crossing over I-10 at this time. The real need for this area has been identified as the crosswalk area at CR 4 south of the I-10 overpass with future sidewalks along Whitehurst Lane that directly service the school. A similar project with the revised limits has been proposed to the TPO and will be considered for future Transportation Enhancement Funding. OPTIONS: Approve/Disapprove termination of the LAP Agreement and authorization for the Chairman to submit the termination letter to FDOT. RECOMMENDATION: Approve termination of the LAP Agreement and authorization for the Chairman to submit the termination letter to FDOT. Packet Pg. 463 . RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 464  Board of County Commissioners State of Florida September 10, 2014 Jason D. Peters, P.E. Director of Transportation Development Florida Department of Transportation 1074 Highway 90 East Chipley, FL 32428 Re: TERMINATION OF DESIGN LAP AGREEMENT (AR892) Project: Antioch Road (CR 4) Sidewalks from Garrett Pit Road to Egan Drive FPID: 433571-1-38-01; FAPN: 4861-017-P Dear Mr. Peters: Okaloosa County is requesting termination of the above subject Local Agency Program Agreement for the following reasons: With recent advancements in the design, right-of-way and construction funding of the PJ Adams Parkway (CR 4) Bypass project, Okaloosa County has determined that the design and construction of sidewalks along this segment of CR 4 (from Garrett Pit Road to Egan Drive) would not be in the best interest of Okaloosa County citizens at this time. The planned, future widening of PJ Adams Parkway from SR 85 to the I-10 overpass will include pedestrian sidewalk features which will be better addressed as part of the overall project design. Additionally, the I-10 overpass along this corridor marks the northern zoning boundary for Antioch Elementary. Given that residents north of I-10 are not zoned for this school, there is no real need for pedestrian sidewalks to accommodate both sides of the overpass or a crossing over I-10 at this time. The real need for this area has been identified as the crosswalk area at CR 4 south of the I-10 overpass with future sidewalks along Whitehurst Lane that directly service the school. We appreciate the Department’s cooperation and willingness in working with Okaloosa County through the Local Agency Program and look forward to future projects. Sincerely, ___________________________________ Charles K. Windes, Jr. CHAIRMAN cc: Dustin Castells, FDOT D3 LAP Administrator John Hofstad, Okaloosa County; Marcella Eubanks, Okaloosa County BCC-North 302 N. Wilson St., Suite 302 Crestview, FL 32536 (850) 689-5030 FAX (850) 689-5025 BCC-South 1084 Lewis Turner Blvd., Suite 100 Fort Walton Beach, FL 32547 (850) 651-7105 Packet Pg. 465  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Temporary Construction Easement along Gilmore Road DEPARTMENT: Public Works BCC DISTRICT: 3 STATEMENT OF ISSUE: Public Works is in the process of improving Gilmore Road (Dirt to Pave). In order to accommodate construction of the back slope into private property it is required to accept and record a Temporary Construction Easement offered by the adjacent property owner. BACKGROUND: Staff acquired right-of-way from the landowners along Gilmore Road to accommodate the proposed dirt to pavement conversion project. The right-of-way is being prepared at present for paving. A particular section of right-of-way donated by Mrs. Dosia Gilmore has unstable slopes in the current condition and Mrs. Gilmore has granted the county a temporary construction easement to accommodate the re-grading of this problem area. (See attachments) OPTIONS: Approve/Disapprove RECOMMENDATIONS: Approve the acceptance and recording of Temporary Construction Easement to accommodate the construction efforts along Gilmore Road. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 466 Packet Pg. 467 Packet Pg. 468 Packet Pg. 469  30’ x 475’ Temporary Construction Easement Packet Pg. 470 Packet Pg. 471  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Contract Renewals - Asphalt Materials, Road Striping, Limerock/Limestone DEPARTMENT: Public Works BCC DISTRICT: All Statement of Issue: Request approval of the contract renewals with the following list of vendors and contracts for the next year. The contract’s effective date are all October 1, 2013. C14-2095-PW CW Roberts - Limerock, Limestone & Asphalt milling material C14-2083-PW CW Roberts - Asphalt Materials C14-2085-PW APAC Mid South - Limerock, Limestone & Asphalt milling material C14-2082-PW APAC Mid South - Asphalt Materials C14-2091-PW Anderson Columbia, Inc. - Lime rock, Limestone & Asphalt milling material C14-2084-PW Anderson Columbia, Inc. - Asphalt materials C14-2074-PW Vulcan Materials Co. - Limerock, Limestone & Asphalt milling material C14-2108-PW Southern Rock & Lime, Inc. - Limerock, Limestone & Asphalt milling material C12-1990-PW Gulf Coast Traffic Engineering, Inc. - Miscellaneous Road Striping Services Background: Public Works has budget line items approved to provide funds for the following materials/services: Asphalt Materials, Limerock/Limestone/Asphalt Millings, and Road Striping. These contract renewals reflect no increase in annual expense versus the previous years' contracts. C14-2095-PW, C14-2083-PW, C14-2085-PW, C14-2082-PW, C14-2091-PW, C14-2084-PW, C14-2074-PW, C14-2108-PW, & C12-1990-PW will be renewed for one year. Options: Approve/disapprove Recommendations: Staff requests Board approval for the contract renewals with CW Roberts, APAC Mid South, Anderson Columbia, Inc., Vulcan Materials, Inc., and Gulf Coast Traffic Engineers respectively and authorize the Chairman to sign the contract renewals. RECOMMENDED BY: Packet Pg. 472 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 473 Packet Pg. 474 Packet Pg. 475 Packet Pg. 476 Packet Pg. 477 Packet Pg. 478 Packet Pg. 479 Packet Pg. 480 Packet Pg. 481 Packet Pg. 482  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Seeking Approval of Final Payment to Jimmy Henderson II Construction Company, Inc. DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: [PUR] Seeking Approval of Final Payment to Jimmy Henderson II Construction Company, Inc. (C14-2171-HD) BACKGROUND & ANALYSIS: On April 04, 2014, the County entered into a contract with Jimmy Henderson II Construction to repair and renovate a modular building at the Okaloosa County Health Department. Construction was completed on August 11, 2014 and the final $28,754 invoice has been submitted for payment. Health Department staff has reviewed the project and authorized the final payment. The total contract amount is $109,851. OPTIONS: Approval/Deny final payment to Jimmy Henderson II Construction for $28,754 to close out the contract for the repair and renovation of the modular building at the Okaloosa County Health Department (C14-2171-HD). RECOMMENDATION: Staff recommends approval of the final payment to Jimmy Henderson II Construction for $28,754 to close out the contract for the repair and renovation of the modular building at the Okaloosa County Health Department (C14-2171-HD). RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 483 Packet Pg. 484 Packet Pg. 485 Packet Pg. 486 Packet Pg. 487 Packet Pg. 488 Packet Pg. 489  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Seeking Approval of Public Financial Management, Inc. Contract Renewal (C03-0786-AP) DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: [PUR] Requesting approval of Public Financial Management, Inc. Contract Renewal (C03-0786-AP) BACKGROUND & ANALYSIS: Staff requests approval of the Public Financial Management, Inc. Contract renewal. The original contract agreement was approved by the Board, so procedures require that any subsequent renewals or amendments must also be approved by the Board. Public Financial Management, Inc. Provides financial advisory services related to the Northwest Florida Regional Airport. This will renew the contract