Okaloosa County BOCC — September 16, 2014 — reading text

Meeting Chamber 5 06-Aug-15 13-Aug-15 34 Punchout Meeting Chamber 13-Au Breezeway 0 0 Packet Pg. 993 Remaining Level of Effort Milestone Page 6 of 6 Actual Level of Effort Summary Actual Work Remaining Work © Oracle Corporation Critical Remaining Work  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: Traffic Move to Ready Ave. - Expenses DEPARTMENT: Facility Maintenance BCC DISTRICT: 2 STATEMENT OF ISSUE: (FM) Requests BCC approval to reimburse Facilities Maintenance for the expenses related to relocating Traffic from the former Shalimar Annex to the Public Works' Ready Ave. site. BACKGROUND: A part of the planning process for the new county administration building on the site of the former Shalimar Courthouse Annex site, involved relocating the six operating units still occupying portions of the old annex. Capital projects accounts were established for the expenses to relocate the three Sheriff's operations, the Guardian ad Litem, and Clerk's Records division. What to do with Public Works' Traffic Division hadn't been completely decided until weeks later. After much deliberation, a decision was made to temporarily relocate Traffic to Public Works' Ready Ave. Site in the Mosquito Control building. Much of the technology, in the form of fiber, was moved to the south fiber head-end at the Briarwood Building. The fiber work is permanent as it provides a back-up location for traffic control should Traffic's main location ever become unusable for any reason. The estimated expense for moving Traffic to Ready Ave appeared to be minimal, so Facilities Maintenance was planning to absorb the cost out of the maintenance budget (0112-546620) so long as it didn't drive the budget into a deficit. However, the expense of moving the fiber was unknown at the time and ended up being over $19,500. Covering the cost of Traffic's move has pushed the maintenance budget into the red for the year. Staff requests BCC approval to transfer $20,104.91 from Capital Outlay - Capital Projects Reserve (301-3160-599300) to the Facilities Maintenance budget (0112-546620) to offset the accumulated expenses for the relocation of the Traffic Division from the former Shalimar annex to its current location. RECOMMENDATIONS: (FM) Requests BCC approval to transfer $20,104.91 from Capital Outlay - Capital Projects Reserve (301-3160-599300) to the Facilities Maintenance budget (0112-546620) to offset the accumulated expenses for the relocation of the Traffic Division from the former Shalimar annex to its current location. Packet Pg. 994 RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 995  SUNGARD PENTAMATION, INC. PAGE NUMBER: 1 DATE: 09/04/2014 OKALOOSA COUNTY BOCC AUDIT21 TIME: 11:02:52 EXPENDITURE AUDIT TRAIL SELECTION CRITERIA: orgn.fund=’301’ and orgn.orgn4=’3160’ ACCOUNTING PERIOD: 13/14 SORTED BY: FUND,DEPARTMENT TOTL,DEPARTMENT,ACCOUNT TOTALED ON: FUND,DEPARTMENT TOTL,DEPARTMENT PAGE BREAKS ON: FUND,DEPARTMENT TOTL FUND − 301 − CAPITAL PROJECTS FUND DEPARTMENT − 3160 − CAP OUTLAY PROJ−JUDICIAL ACCOUNT CUMULATIVE DATE T/C ENCUMBRANC REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION BALANCE 301−510−519−3160−3160 − CAP OUTLAY PROJ−JUDICIAL 534500 CS−PERSONNEL 16,156.00 16,155.24 .00 BEGINNING BALANCE TOTAL CS−PERSONNEL 16,156.00 16,155.24 .00 .76 546101 RM−GAL RENOVATIONS 9,460.00 10,414.90 .00 BEGINNING BALANCE TOTAL RM−GAL RENOVATIONS 9,460.00 10,414.90 .00 −954.90 561100 LAND−GENERAL GOVERNMENT 400,000.00 400,000.00 .00 BEGINNING BALANCE TOTAL LAND−GENERAL GOVERNMENT 400,000.00 400,000.00 .00 .00 562132 SHALIMAR ANNEX−PHASE II 3,782,000.00 866,033.79 .00 BEGINNING BALANCE TOTAL SHALIMAR ANNEX−PHASE II 3,782,000.00 866,033.79 .00 2,915,966.21 562170 COURTHOUSE ANNEX EXTENSN 27,697.00 27,697.00 .00 BEGINNING BALANCE TOTAL COURTHOUSE ANNEX EXTENSN 27,697.00 27,697.00 .00 .00 562224 SHERIFF−SHALIMAR BUILDING 1,500,000.00 75,028.52 228,583.00 BEGINNING BALANCE TOTAL SHERIFF−SHALIMAR BUILDING 1,500,000.00 75,028.52 228,583.00 1,196,388.48 562248 SHERIFF−CAMPUS RENOVATION 150,000.00 26,941.52 .00 BEGINNING BALANCE TOTAL SHERIFF−CAMPUS RENOVATION 150,000.00 26,941.52 .00 123,058.48 562249 CLERK−RECORDING OFFICE 50,000.00 40,630.54 .00 BEGINNING BALANCE Packet Pg. 996 TOTAL CLERK−RECORDING OFFICE 50,000.00 40,630.54 .00 9,369.46 562281 CRV−REMODEL/EXPANSION PRJ 484,384.00 .00 5,800.00 BEGINNING BALANCE TOTAL CRV−REMODEL/EXPANSION PRJ 484,384.00 .00 5,800.00 478,584.00 599300 RESERVE−FUTURE CAP OUTLAY 27,301.00 .00 .00 BEGINNING BALANCE * THERE IS A NOTE ASSOCIATED WITH THIS TRANSACTION  SUNGARD PENTAMATION, INC. PAGE NUMBER: 2 DATE: 09/04/2014 OKALOOSA COUNTY BOCC AUDIT21 TIME: 11:02:52 EXPENDITURE AUDIT TRAIL SELECTION CRITERIA: orgn.fund=’301’ and orgn.orgn4=’3160’ ACCOUNTING PERIOD: 13/14 SORTED BY: FUND,DEPARTMENT TOTL,DEPARTMENT,ACCOUNT TOTALED ON: FUND,DEPARTMENT TOTL,DEPARTMENT PAGE BREAKS ON: FUND,DEPARTMENT TOTL FUND − 301 − CAPITAL PROJECTS FUND DEPARTMENT − 3160 − CAP OUTLAY PROJ−JUDICIAL ACCOUNT CUMULATIVE DATE T/C ENCUMBRANC REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION BALANCE 599300 RESERVE−FUTURE CAP OUTLAY (cont’d) TOTAL RESERVE−FUTURE CAP OUTLAY 27,301.00 .00 .00 27,301.00 TOTAL DEPARTMENT − CAP OUTLAY PROJ−JUDICIAL 6,446,998.00 1,462,901.51 234,383.00 4,749,713.49 TOTAL DEPARTMENT TOTL − CAPITAL OUTLAY−JUDI 6,446,998.00 1,462,901.51 234,383.00 4,749,713.49 TOTAL FUND − CAPITAL PROJECTS FUND 6,446,998.00 1,462,901.51 234,383.00 4,749,713.49 TOTAL REPORT 6,446,998.00 1,462,901.51 234,383.00 4,749,713.49 Packet Pg. 997 * THERE IS A NOTE ASSOCIATED WITH THIS TRANSACTION Packet Pg. 998 Packet Pg. 999 Packet Pg. 1000 Packet Pg. 1001 Packet Pg. 1002 Packet Pg. 1003 Packet Pg. 1004 Packet Pg. 1005 Packet Pg. 1006 Packet Pg. 1007 Packet Pg. 1008 Packet Pg. 1009 Packet Pg. 1010 Packet Pg. 1011 Packet Pg. 1012 Packet Pg. 1013 Packet Pg. 1014 Packet Pg. 1015 Packet Pg. 1016 Packet Pg. 1017 Packet Pg. 1018 Packet Pg. 1019 Packet Pg. 1020 Packet Pg. 1021 Packet Pg. 1022 Packet Pg. 1023 Packet Pg. 1024 Packet Pg. 1025 Packet Pg. 1026 Packet Pg. 1027 Packet Pg. 1028 Packet Pg. 1029 Packet Pg. 1030 Packet Pg. 1031 Packet Pg. 1032 Packet Pg. 1033  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Kay Godwin SUBJECT: Interim County Administrator Contract DEPARTMENT: Human Resources BCC DISTRICT: ALL STATEMENT OF ISSUE: Request approval of negotiated contract with John Hofstad to serve as Okaloosa County's Interim County Administrator effective October 2, 2014. BACKGROUND: On July 30, 2014, County Administrator Mr. Ernie Padgett submitted a letter of resignation. During the August 5, 2014 Board meeting, the Board provided direction to staff to begin negotiations with Mr. John Hofstad to name him as the County's Interim County Administrator upon Mr. Padgett's departure. The County Attorney and Mr. Hofstad have recommended the terms outlined in the attached contract. OPTIONS: Approve/Disapprove/Modify RECOMMENDATIONS: Provide direction as desired. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 1034  AGREEMENT FOR SERVICES AS INTERIM COUNTY ADMINISTRATOR THIS AGREEMENT is entered into this ____ day of September, 2014, between OKALOOSA COUNTY and JOHN HOFSTAD. WHEREAS, ERNIE PADGETT, the current County Administrator of Okaloosa County, has announced his retirement effective October 1, 2014; and WHEREAS, the BOARD has determined to appoint JOHN HOFSTAD, who currently serves as Public Works Director, as Interim County Administrator; and WHEREAS, the parties believe it is in the best interest to set forth the terms of the employment of JOHN HOFSTAD for his services as Interim County Administrator. NOW, THEREFORE, the parties do agree as