Okaloosa County School Board — Regular Meeting, March 28, 2022 — reading text

Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Fund as Available Recommended Action : Motion to approve the renewal of ITB 19-07 Painting Bid-District Wide, effective May 29, 2022, through May 28, 2023. Public Content Request approval to renew ITB 19-07 Painting Bid-District Wide. Original awarded vendors Harrison Contracting Company, Inc., and Morgan Development & Construction, Inc. have agreed to renew, and Professional Finishes of NWFL, Inc. declined renewal. The contract will be used on an as needed basis and funds will be paid from Capital Fund as available. The contract is effective May 29, 2022, through May 28, 2023, and copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL OF ITB_19-07.pdf (896 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.13 Renewal of Tag-On Bid MTS- 906BC Playground & Related Equipment, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 28, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve the renewal of Tag- On Bid MTS-906BC Playground & Related Equipment through Volusia County Schools, effective through January 31, 2023. Public Content Request approval to renew Tag-On Bid MTS-906BC Playground & Related Equipment through Volusia County Schools. The contract is based on discount pricing, was awarded to multiple vendors, will be used on an as needed basis, and funding will vary. The contract is effective through January 31, 2023, and copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL OF TAG-ON BID-MST-906BC.pdf (688 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.14 Tag-On Bid Purchase Over $25,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 28, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Mar 28, 2022 Absolute Date : Mar 28, 2022 Fiscal Impact : Yes Dollar Amount : $418,194.04 Budgeted : Yes Budget Source : Capital Funds(1.50 Mill), Project 0319 DW-HVAC Replacement ($84,875.00); Project 2329 DW-EMS Controls/Water Treatment ($333,319.04) Recommended Action : Motion to approve the purchases of HVAC equipment and EMS Controls equipment from Trane for Bruner Middle School, Crestview High School, Florosa Elementary School, Mary Esther Elementary School, Southside School, and Walker Elementary School for a total of $418,194.04 Public Content Request approval to purchase HVAC equipment for Florosa ES in the amount of $84,875.00; and EMS Controls equipment for Bruner MS in the amount of $46,223.86, Crestview HS in the amount of $74,134.88, Mary Esther ES in the amount of $81,981.16, Southside School in the amount of $48,266.74, and Walker ES in the amount of $82,712.40, from Trane for a total of $418,194.04. Purchases will be made through OMNIA Contract #15-JLP-023 and funds will be paid from Capital Funds(1.50 Mill), Project 0319 DW-HVAC Replacement ($84,875.00); Project 2329 DW-EMS Controls/Water Treatment ($333,319.04). Copies of the quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments P_OCSD-Tracer Ensemble Integration BrunerMS.pdf (437 KB) P_OCSD-Tracer Ensemble Integration CrestviewHS.pdf (442 KB) OCSD-Florosa-Eastwing CU Piping Units 10 units.pdf (324 KB) P_OCSD-Tracer Ensemble Integration MaryEstherES with DDC Controllers.pdf (441 KB) P_OCSD-Tracer Ensemble Integration SouthsideES.pdf (520 KB) P_OCSD-Tracer Ensemble Integration WalkerES.pdf (443 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.15 Tag-On Bid Purchase Over $25,000: Howard Technology, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 28, 2022 - Regular Meeting Type : Action (Consent)  Preferred Date : Mar 28, 2022 Absolute Date : Mar 28, 2022 Fiscal Impact : Yes Dollar Amount : $68,107.00 Budgeted : Yes Budget Source : Federal Funds, Project 2401 Title I - Part A Recommended Action : Motion to approve the purchase of technology related equipment and supplies from Howard Technology for Pryor Middle School in the amount of $68,107.00. Public Content Request approval of the purchase of technology related equipment and supplies from Howard Technology for Pryor MS in the amount of $68,107.00. The purchase is made through State of Florida Alternate Contract #52161500-ACS-16-1. Funds will be paid from Federal Funds, Project 2401 Title I - Part A, and a copy of the quote is attached. For additional information, please contact Brooke Barron, Principal, Pryor MS, at (850) 833-3613. File Attachments HOWARD TECH-PRYOR.pdf (382 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.16 Tag-On Bid Purchase Over $25,000: hand2mind, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 28, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $40,190.94 Budgeted : Yes Budget Source : Federal Funds, Project 2401 Title I - Part A Recommended Action : Motion to approve the purchase of supplies from hand2mind in the amount of $40,190.94. Public Content Request approval for Title I to purchase supplies from hand2mind in the amount of