Okaloosa County BOCC — June 3, 2014 — Action Item Printout

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: June 3, 2014 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: Peter Mayer TO 113 Print Media Pass Through Costs (Revised) DEPARTMENT: Tourist Development Department BCC DISTRICT: STATEMENT OF ISSUE: Request approval for Chairman to sign revised Task Order 113 titled Print Media Pass Through Costs, contract C12-2007-TDC Peter A Mayer Advertising, in the amount of $533,197. BACKGROUND: Task Order 113 as originally approved on November 19, 2013 was for primarily full-page ads in various print media. The task order was approved prior to final media negotiations, so the final print packages differ from the task order. The ad agency was able to negotiate non-print advertising as part of some print packages, but some print packages are not full-page. The task order is being revised to reflect that print packages negotiated by the ad agency may include email blasts, online banners, and other non-print advertising components, as well as to remove specific reference to ad size. This revision ensures the task order properly reflects the services received so that payment may be processed. The overall dollar amount of the task order is unchanged at $533,197. Reference to BP in the header is being corrected for clarification; this task order is not BP- related. The erroneous reference to radio in the header was not discovered until after the revised task order had been signed by the ad agency. Only invoices related to print media packages will be paid against this task order. OPTIONS: Approve or Disapprove RECOMMENDATION: Approve Peter Mayer task order 113 titled Print Media Pass Through Costs as revised. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator