Okaloosa County School Board — Regular Meeting, September 13, 2021 — reading text

Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.12 Revised Monthly Financial Statement for June 2021 presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, recommended by the Superintendent for approval. Meeting : Sep 13, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve revised Monthly Financial Statement for June 2021 Public Content The revised financial statement for the month ending June 30, 2021, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials - 2021-06-30 Rev.pdf (715 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.13 Invoices to be approved for payment, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Sep 13, 2021 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. File Attachments Board Bills Detail FY21-22.pdf (98 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.14 Tag-On Bid Purchase Over $25,000: Best Buy Education, presented by Vince Windham, Program Director, Purchasing, and  recommended by the Superintendent for approval. Meeting : Sep 13, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $78,864.00 Budgeted : Yes Budget Source : Federal Funds, Project 8488 DoDEA- Esteam Recommended Action : Motion to approve the purchase of TVs and mobile TV stands from Best Buy in the amount of $78,864.00. Public Content Request approval to purchase TVs and mobile TV stands from Best Buy in the amount of $78,864.00. The purchase is made through Omnia Contract R201203 and funds will be paid from Federal Funds, Project 8488 DoDEA-Esteam. A copy of the quote is attached. For additional information, please contact Amy Dale, Specialist, Title I, at (850) 301-3008. File Attachments BEST BUY QUOTE.pdf (240 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.15 Tag-On Bid Purchase Over $25,000: Apple, presented by Vince  Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 13, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $223,470.00 Budgeted : Yes Budget Source : Capital Outlay - 1.500 Mill & General Fund - Project 3390 - School iPad Program Recommended Action : Motion to approve the purchase of computer hardware and supplies from Apple in the amount of $223,470.00. Public Content Request approval to purchase computer hardware and supplies from Apple in the amount of $223,470.00. The purchase is through State of Florida Participating Addendum 43211500-WSCA-15-ACS. The ipads will be funded from Capital Outlay - 1.500 Mill, and the cases will be funded from the General Fund. Both fund sources will use Project 3390 - School iPad Program. A copy of the quote is attached. For additional information, please contact Eric Mitchell, Director, MIS at (850) 689-7153. File Attachments APPLE QUOTE-MIS.pdf (38 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.16 Tag-On Bid Purchase Over $25,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 13, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 13, 2021 Absolute Date : Sep 13, 2021 Dollar Amount : $683,129.00 Budgeted : Yes Budget Source : Capital Funds (1.50 Mill), Project 0319 DW HVAC Replacement Recommended Action : Motion to approve the purchases of HVAC equipment and services from Trane in the total amount of $683,129.00. Public Content Request approval to purchase HVAC equipment and services from Trane for Eglin ES in the amount of $157,561.00, Florosa ES in the amount of $42,045.00, Kenwood ES in the amount of $244,419.00, and Plew ES in the amount of $239,104.00, for a total of $683,129.00. Purchases will be made through OMNIA/USA National Contract 15-JLP-023. Funds will be paid from Capital Funds (1.50 Mill), Project 0319 DW HVAC Replacement. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments EGLIN QUOTE.pdf (1,277 KB) FLOROSA QUOTE.pdf (401 KB) KENWOOD QUOTE.pdf (832 KB) PLEW QUOTE.pdf (733 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.17 Renewal of ITB 19-03 Paper for Offices and Classrooms, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 13, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies per school/department Recommended Action : Motion to approve the renewal of ITB