Okaloosa County BOCC — February 7, 2017 — NetworkCabling&RepairPkg2-7-17 — reading text

to public disclosure. From: Parsons, Kerry [mailto:KParsons@ngn-tally.com] Sent: Tuesday, November 22, 2016 10:42 AM RENEWAL AND AMENDMENT TO CONTRACT C14-2146-IS NETWORK CABLING SERVICES, INC./IT Network Cabling and Repair Service This Renewal and First Amendment made and entered into this day of , 2017, hereby renews and amends contract C14-2146-IS, dated February 21, 2014, by and between Okaloosa County, Florida, (hereinafter the “County”) and Network Cabling Services, Inc. (hereinafter the “Contractor™). WHEREAS, on February 21, 2014, the County and Contractor entered into a contract, C14-2146-IS, which provides IT Network Cabling and Repair Service; and WHEREAS, the term of C14-2146-IS shall expire on February 17, 2017 however the contract provides for up to one more one-year renewal; and WHEREAS, the parties desire to amend the Contract to include language in the Contract pertaining to Public Records as has recently been amended by the Florida Legislature in the 2016 Laws of Florida chapter 20. NOW THEREFORE, in consideration of the mutual covenants herein and other good and valuable consideration, the parties hereby agree to renew and amend C14-2146-IS as follows: 1. C14-2146-IS is hereby renewed for an additional term. The contract renewal period shall begin February 18, 2017 and will expire February 17, 2018. 2. C14-2146-IS is hereby amended to include the following additional provision: Public Records IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT OKALOOSA COUNTY RISK MANAGEMENT DEPARTMENT 5479 OLD BETHEL ROAD CRESTVIEW, FL 32536 PHONE: (850) 689-5977 riskinfo@co.okaloosa.fl.us. Contractor must comply with the public records laws, Florida Statute chapter 119, specifically Contractor must: a) Keep and maintain public records required by the County to perform the service. b) Upon request from the County’s custodian of public records, provide the County with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in chapter 119 Florida Statutes or as otherwise provided by law. ¢) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the County. d) Upon completion of the contract, transfer, at no cost, to the County all public records in possession of the contractor or keep and maintain public records required by the County to perform the service. If the contractor transfers all public records to the public agency upon completion of the contract, the contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the contractor shall meet all applicable requirements for retaining the public records. All records stored electronically must be provided to the public agency, upon the request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency. 3. All other provisions of the Contract shall remain in full force and effect through the duration of the renewal. IN WITNESS WHEREOF, the parties hereto have executed this renewal and amendment as of the day and year first written. NETWORK CABLING SERVICES, INC. & Ay i By: ///C/mm ig 7&//?1/‘ Date: /'Z,[/ 74 7‘//20/( Witness OKALOOSA COUNTY, FLORIDA Carolyn N. Ketchel Chairman, Board of County Commissioners Date: ATTEST: J.D. Peacock II Clerk of Circuit Court NETWO-3 OPID: JI DATE (MM/DD/YYYY) CORD" ACORD CERTIFICATE OF LIABILITY INSURANCE 1212112016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER fi%"‘” Jamie Pepe Brown & Brown of Florida, Inc. Building 100, Suite 100 e, Ext;; 904-565-1952 [ 2% oy 904-565-2440 10151 Deerwood Park Blvd Eéfi”ahss Jacksonville, FL 32256 Jim Parrish INSURER(S) AFFORDING COVERAGE NAIC # INsURER A : National Trust Ins. Co. 20141 INSURED Network Cabling Services, inc. INSURER B : FCC! Insurance Company 10178 365 College Drive #101 INSURER C : Middleburg, FL 32068 INSURERD : INSURERE : INSURER F : "COVERAGES CERTIFICATE NUMBER: REVISION NUMBER; THIS 1S TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN {S SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. i TYPE OF INSURANCE e POLICY NUMBER T T | amonr) UMt A | X | COMMERCIAL GENERAL LIABILITY EACH OGCURRENCE $ 1,000,000 | cams.maoe [ X | occur CPP0018945 07/22/2016 | 07/22/2017 | PRVAE IORNTED o) |s 300,000 L Contractual Liab MED EXP (Any one person) | § 10,000 | PERSONAL & ADVINJURY | § 1,000,000 | GENL AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 || PoLicy E SESF PRODUCTS - COMPIOP AGG | § 2,000,000 OTHER: $ [ AuToMOBILE LiASILITY oy NCLELIMIT 1 ¢ 1,000,000 A | X|anvauto CA100003864-01 07/22/2016 | 07/22/2017 | BODILY INJURY (Per person) | § N AL OWNED Efi%&i‘; BODILY INJURY (Per accident) | § HIRED AUTOS AUTOS PROPERTY DAMAGE P PIP $ 10,000 [ X [umereriatine [ X [ ocour EACH OCCURRENCE $ 5,000,000 A EXCESS LIAB CLAIMS-MADE UMB0019377 07/22/2016 | 07/122/2017 | AGGREGATE $ 5,000,000 pep | X | ReTenTioNs 10,000 $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS' LIABILITY YIN X Starne || B |ANY PROPRIETOR/PARTNEREXECUTIVE 001-WG16A-75703 12/23/2016 | 12/23/2017 | E.. EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? NIA (Mandatory in RH) BLKT WOS E.L. DISEASE - EA EMPLOYEH $ 1,000,000 If yes, describe under DESGRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT | $ 1,000,000 A [Installation Fitr CPP0018945 07/22/2018 | 67/22/2017 |Limit ($) 300,000 A |Leased Equipment CPP0018945 07/22/12016 | 07/22/12017 |Limit ($) 100,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION Okaloosa County Information Systems 1804 Lewis Turner Blvd #402 Ft Walton Beach, FL 32547 OKALO03 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE A R} ACORD 25 (2014/01) © 1988-2014 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD CONTRACT & LEASE INTERNAL COORDINATION SHEET Contract/Lease Number: CI‘/' 2iyg -1 Tracking Number: _2/3%-/7 Contractor/Lessee Name: _ Vaweie Cabi‘»'j Sz¢ Jens, fog Grant Funded: YES__ NO_4. Purpose: &Mfif [ Brtrdeun) Date/Term: b 20)7 — [eo 2018 1. ] GREATER THAN $50,000 Amount: 2. [J GREATER THAN $25,000 Department: 5 3. [J $25,000 OR LESS Dept. Monitor Name: 8/«3,.7 Document has been reviewed and includes any attachments or exhibits. Purchasing Review Procurement requirements are met: [/A e W Date: /22 /o1t Purchasing Director or designee Zan Fedorak, Charles Powell, DeRita Mason Risk Management Review Approved as written: %M% Date: zg[g’gfigéig Laura Porter or Krystal King R\@k/M)Jnoger of*c{esignee County Attorney Review 36 el Yok I/n/con. Approved as written: County Attorney Gregory T. Stewart, Lynn Hoshihara, Kgr(ryi;me Following Okaloosa County approval: Confract & Grant Document has been received: Date: Contracts & Grants Manager Charles Powell % From: Parsons, Kerry <KParsons@ngn-tally.com> Sent: Tuesday, November 22, 2016 10:51 AM To: Charles Powell Cc: Lynn Hoshihara Subject: RE: RENEWAL AND AMENDMENT TO CONTRACT C14-2148-IS This is approved for legal purposes. From: Charles Powell [mailto:cpowell@co.okaloosa.fl.us] Sent: Tuesday, November 22, 2016 11:49 AM To: Parsons, Kerry Cc: Lynn Hoshihara Subject: RE: RENEWAL AND AMENDMENT TO CONTRACT C14-2148-IS Hi Kerry, Thank you for the quick review. Your revisions have been noted. Thanks Respectfully, Charles Powell Contract & Lease Coordinator Okaloosa County Purchasing Department 5479A Old Bethel Road Crestview, Florida 32536 Voice: 850-689-5960 Fax: 850-689-5970 cpowell@co.okaloosa.flLus Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e-mail communication, including your e-mail address, may be subject to public disclosure. From: Parsons, Kerry [mailto:KParsons@ngn-tally.com] Sent; Tuesday, November 22, 2016 10:39 AM RENEWAL AND AMENDMENT TO CONTRACT C14-2148-1S UNIVERSAL CABLING SYSTEMS, INC./IT Network Cabling and Repair Service This Renewal and First Amendment made and entered into this day of , 2017, hereby renews and amends contract C14-2148-IS, dated February 21, 2014, by and between Okaloosa County, Florida, (hereinafter the “County”) and Universal Cabling Systems, Inc. (hereinafter the “Contractor™). WHEREAS, on February 21, 2014, the County and Contractor entered into a contract, C14-2148-18, which provides IT Network Cabling and Repair Service; and WHEREAS, the term of C14-2148-IS shall expire on February 17, 2017 however the contract provides for up to one more one-year renewal; and WHEREAS, the parties desire to amend the Contract to include language in the Contract pertaining to Public Records as has recently been amended by the Florida Legislature in the 2016 Laws of Florida chapter 20. NOW THEREFORE, in consideration of the mutual covenants herein and other good and valuable consideration, the parties hereby agree to renew and amend C14-2148-IS as follows: 1. C14-2148-IS is hereby renewed for an additional term. The contract renewal period shall begin February 18, 2017 and will expire February 17, 2018. 2. C14-2148-IS is hereby amended to include the following additional provision: Public Records IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT OKALOOSA COUNTY RISK MANAGEMENT DEPARTMENT 5479 OLD BETHEL ROAD CRESTVIEW, FL 32536 PHONE: (850) 689-5977 riskinfo@co.okaloosa.fl.us. Contractor must comply with the public records laws, Florida Statute chapter 119, specifically Contractor must: a) Keep and maintain public records required by the County to perform the service. b) Upon request from the County’s custodian of public records, provide the County with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in chapter 119 Florida Statutes or as otherwise provided by