Okaloosa County BOCC — February 7, 2017 — NetworkCabling&RepairPkg2-7-17 — reading text

CONTRACT & LEASE INTERNAL COORDINATION SHEET Contract/lease Number:_ L1~ 21y7- £ ¢ Tracking Number: 21817 Contractor/Lessee Name: (54 oy Sm:g,, /az__ Grant Funded: YES__NOX_ Purpose: /((flfw’/ / Atndesnd Date/Term: Feb 2017 - Feo zorg 1. [J GREATER THAN $50,000 Amount: 2. [ GREATER THAN $25,000 Department: /s 3. [ $25,000 OR LESS Dept. Monitor Name: /3f0*3~7 Document has been reviewed and includes any attachments or exhibits. Purchasing Review Procurement requirements are met- M = W Date: U2/ 20)y Purchasing Director or designee Zan Fedorak, Charles Powell, DeRita Mason Risk Management Review Approyed as written: flM/Q %) Date: __/// 2‘310’-’19/(‘, Laura Porter or Krystal King Risk bb\onoger Mesignee County Attorney Review See emet dafy Wazfon, Approved as written: Date: LCounty Attorney Gregory T. Stewart, Lynn Hoshihara, Kerry PoWDesignee ] Following Okaloosa County approval: Contract & Grant Document has been received: Date: Contracts & Grants Manager Charles Powell “ R E From: Parsons, Kerry <KParsons@ngn-tally.com> Sent: Tuesday, November 22, 2016 10:50 AM To: Charles Powell Cc: Lynn Hoshihara Subject: RE: RENEWAL AND AMENDMENT TO CONTRACT C14-2147-IS This is approved for legal purposes. From: Charles Powell [mailto:cpowell@co.okaloosa.fl.us] Sent: Tuesday, November 22, 2016 11:49 AM To: Parsons, Kerry Cc: Lynn Hoshihara Subject: RE: RENEWAL AND AMENDMENT TO CONTRACT C14-2147-1S Hi Kerry, Thank you for the quick review. Your revisions have been noted. Thanks Respectfuily, Charles Powe]] Contract & Lease Coordinator Okaloosa County Purchasing Department 5479A Old Bethe] Road Crestview, Florida 32536 Voice: 850-6893-5960 Fax: 850-689-5970 cpowell@co.okaloosa.fl.us Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e-mail comminication, including your e-mail address, may be subject to public disclosure. From: Parsons, Kerry [mailto:KParsons@ngn—taHv.com] Sent: Tuesday, November 22, 2016 10:37 AM RENEWAL AND AMENDMENT TO CONTRACT C14-2147-1IS GLAZE COMMUNICATIONS SERVICES, INC./IT Network Cabling and Repair Service This Renewal and First Amendment made and entered into this day of , 2017, hereby renews and amends contract C14-2147-IS, dated February 21, 2014, by and between Okaloosa County, Florida, (hereinafter the “County”) and Glaze Communications Services, Inc. (hereinafter the “Contractor”). WHEREAS, on February 21, 2014, the County and Contractor entered into a contract, C14-2147-1S, which provides IT Network Cabling and Repair Service; and WHEREAS, the term of C14-2147-IS shall expire on February 17, 2017 however the contract provides for up to one more one-year renewal; and WHEREAS, the parties desire to amend the Contract to include language in the Contract pertaining to Public Records as has recently been amended by the Florida Legislature in the 2016 Laws of Florida chapter 20. ~ NOW THEREFORE, in consideration of the mutual covenants herein and other good and valuable consideration, the parties hereby agree to renew and amend C14-2147-IS as follows: 1. C14-2147-IS is hereby renewed for an additional term. The contract renewal period shall begin February 18, 2017 and will expire February 17, 2018, 2. C14-2147-1S is hereby amended to include the following additional provision: Public Records IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT OKALOOSA COUNTY RISK MANAGEMENT DEPARTMENT 5479 OLD BETHEL ROAD CRESTVIEW, FL 32536 PHONE: (850) 689-5977 riskinfo@co.okaloosa.fl.us. Contractor must comply with the public records laws, Florida Statute chapter 119, specifically Contractor must: a) Keep and maintain public records required by the County to perform the service. b) Upon request from the County’s custodian of public records, provide the County with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in chapter 119 Florida Statutes or as otherwise provided by law. ¢) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the County. d) Upon completion of the contract, transfer, at no cost, to the County all public records in possession of the contractor or keep and maintain public records required by the County to perform the service. If the contractor transfers all public records to the public agency upon completion of the contract, the contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the contractor shall meet all applicable requirements for retaining the public records. All records stored electronically must be provided to the public agency, upon the request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency. 3. All other provisions of the Contract shall remain in full force and effect through the duration of the renewal. IN WITNESS WHEREOF, the parties hereto have executed this renewal and amendment as of the day and year first written. GLAZE COMMUNICATIONS SERVICES, INC. Beeryr W G\az< Date: PRt WYY ) ATTES“;O,Z RIIA /O%W%/ 1tness OKALOOSA COUNTY, FLORIDA Carolyn N. Ketchel Chairman, Board of County Commissioners Date: ATTEST: J.D. Peacock II Clerk of Circuit Court ACORD \...—/ CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 2/10/2016 REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S}), AUTHORIZED certificate holder in lieu of such endorsement(s). IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the PRODUCER Waldorff Insurance & Bonding 45 Eglin Parkway NE Ste 202 Fort Walton Beach FL 32548 falobo, Exty. 850-581-4925 | B : receptionist@waldorffinsurance.com CONTACT NAME: [ FAX oy 850-581-4930 INSURER(S) AFFORDING COVERAGE NAIC # surer a :VWestfield Insurance Company 24112 INSURED GLAZ-01 iNsurer B : The FCCI Insurance Company 10178 %%ie c(?ommugicac‘;ions Services, Inc. INSURER C : Gulf Bre%v!ee r;:Lcizf‘7.563 INSURERD : INSURERE : INSURER F ; COVERAGES CERTIFICATE NUMBER: 1807787935 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. NS ADDLSUBR BOLICY EFF | POLICY EXP LTR TYPE OF INSURANCE INSD | WVD POLICY NUMBER {MM/DD/YYYY) | (MM/DD/YYYY) LIMITS A | x | COMMERCIAL GENERAL LIABILUTY Y CWP0937612 2/12/2016 | 2112/2017 | EACH OCCURRENGE 1,000,000 DAMAGE TO RENTED CLAIMS-MADE OCCUR PREMISES (Ea occurrence) | $160,000 [— MED EXF (Any one person) $1,000 || PERSONAL & ADV INJURY | $1,000,000 GEN'L AGGREGATE LIM!T APPLIES PER: GENERAL AGGREGATE $2,000,000 POLICY - RO D Loc PRODUCTS - COMP/OP AGG | $2,000,000 OTHER: $ A | AUTOMOBILE LIABILITY CWP0937612 2122016 | 2112/2017 | GOMEINED SINGTETIMIT 151 100 000 X | ANY AUTO BODILY INJURY (Per person) | $ ALL QWNED SCHEDULED AL Su [ ] igreen = BODILY INJURY (:er accident| $ OPERTY DAMAGE X_| HiRED AUTOS AUTOS {Fer accident $ $ A | X | UMBRELLA LIAB X | occur CWP0937612 211212016 21212017 EACH OCCURRENCE $3,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $3,000,000 DED [X l RETENTION$C B |WORKERS COMPENSATION 001WC16A67995 2/12/2016 | 2/12/2017 PER QTH- AND EMPLOYERS' LIABILITY YIN X[ SHrure | [E7 ANY PROPRIETOR/PARTNER/EXECUTIVE NIA E.L. EAGH ACCIDENT $1,000,000 OFFICER/MEMBER EXCLUDED? {Mandatory in NH) E.L. DISEASE - EA EMPLOYEF $1,000,000 If yes, describe u DESCRIPTION OF 'OPERATIONS below EL. DISEASE - POLICY LIMIT | $1,000,000 A |Leased/Rented Equip CWP0937612 2/12/2016 2/12/2017 |Limit: $25,000 Ded: $1,000 Installation Floater Limit; $280,000 Ded: $1,000 only when required by written contract. DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES {ACORD 101, Additional Remarks Schedule, may be attached If more space is required) It is hereby understood and agreed that the below named Certificate Holder is listed as additional Insured as pertalns to General Liability RE: Jobs per network Cabling & repair contract. CERTIFICATE HOLDER CANCELLATION Okaloosa County 602-C North Pearl Street Crestview FL 32536 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WiLL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Loy oot ACORD 25 (2014/01) © 1988-2014 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD CONTRACT & LEASE INTERNAL COORDINATION SHEET Contract/Lease Number:___ Cl - 9y -4 Tracking Number: _€/3} N/ Contractor/Lessee Name: Ahuont (abl\'.} ‘vw?ql_ Joe Grant Funded: YES__ NO A Purpose: K(nc.a-l//flw.} verd— Date/Term: 2b 2017 - Fes zog 1. [J GREATER THAN $50,000 Amount: 2. [] GREATER THAN $25,000 Department: /5 3. [J $25,000 OR LESS Dept. Monitor Name: Bmaav\m’, Document has been reviewed and includes any attachments or exhibits. Purchasing Review Procurement requirements are met: K/A/ e W Date: 1/ 22/20)4 Mason Purchasing Director or designee Zan Fedorak, Charles Powell, DeRita Risk Management Review Approved as written: M(m Date: /é(:g ié(’g Laura Porter or Krystal King Risk Manoger or\d/esignee County Attorney Review See emwil ol l/zz/;,“ Approved as written: Date: County Attorney Gregory T. Stewart, Lynn Hoshihara, Kerry PoMe Following Okaloosa County approval: Contract & Grant Document has been received: Date: Contracts & Grants Manager Charles Powell % From: Parsons, Kerry <KParsons@ngn-tally.com> Sent: Tuesday, November 22, 2016 10:52 AM To: Charles Powell Cc: Lynn Hoshihara Subject: RE: RENEWAL AND AMENDMENT TO CONTRACT C14-2146-IS This is approved for legal purposes. From: Charles Powell [mailto:cpowell@co.okaloosa.fl.us] Sent: Tuesday, November 22, 2016 11:50 AM To: Parsons, Kerry Cc: Lynn Hoshihara Subject: RE: RENEWAL AND AMENDMENT TO CONTRACT C14-2146-IS Hi Kerry, Thank you for the quick review. Your revisions have been noted. Thanks Respectfully, Charles Powell Contract & Lease Coordinator Okaloosa County Purchasing Department 5479A Old Bethel Road Crestview, Florida 32536 Voice: 850-689-5960 Fax: 850-689-5970 cpowell@co.okaloosa.fl.us Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e-mail communication, including your e-mail address, may be subject