Okaloosa County BOCC — December 2, 2014 — reading text

Assistance Grant (JAG) Program. The Judge Ben Gordon, Jr., Family Visitation Center has been awarded funding in the amount of $20,543 through Grant No. 2015-JAGC-OKAL-2-R3-070. This award will provide services of supervised visits and monitored exchanges in Okaloosa County. The project will also refer clients to community resources including but not limited to, charitable organizations, counseling services, and domestic violence shelters. The subagreement has been reviewed and approved by the Contracts and Grant Manager, Contract and Lease Coordinator, Risk Management Director, and the County Attorney. OPTIONS: Approve/Disapprove. RECOMMENDATIONS: Approve the subagreement between the Okaloosa County Board of County Commissioners and Judge Ben Gordon, Jr., Family Visitation Center, funded by Grant No. 2015-JAGC-OKAL-2-R3-070, and authorize the Chairman to sign the subagreement. RECOMMENDED BY: APPROVED BY: Packet Pg. 235 John Hofstad, Interim County Administrator Packet Pg. 236 Packet Pg. 237 Packet Pg. 238 Packet Pg. 239 Packet Pg. 240 Packet Pg. 241 Packet Pg. 242 Packet Pg. 243 Packet Pg. 244 Packet Pg. 245 Packet Pg. 246 Packet Pg. 247 Packet Pg. 248 Packet Pg. 249 Packet Pg. 250 Packet Pg. 251 Packet Pg. 252 Packet Pg. 253 Packet Pg. 254 Packet Pg. 255 Packet Pg. 256 Packet Pg. 257 Packet Pg. 258 Packet Pg. 259 Packet Pg. 260 Packet Pg. 261 Packet Pg. 262 Packet Pg. 263 Packet Pg. 264 Packet Pg. 265 Packet Pg. 266 Packet Pg. 267 Packet Pg. 268 Packet Pg. 269 Packet Pg. 270 Packet Pg. 271 Packet Pg. 272 Packet Pg. 273 Packet Pg. 274 Packet Pg. 275 Packet Pg. 276 Packet Pg. 277 Packet Pg. 278 Packet Pg. 279 Packet Pg. 280 Packet Pg. 281 Packet Pg. 282 Packet Pg. 283 Packet Pg. 284 Packet Pg. 285 Packet Pg. 286 Packet Pg. 287 Packet Pg. 288 Packet Pg. 289 Packet Pg. 290  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 2, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Contracts for Architectural, Engineering & Aviation Planning Services. DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: Requesting approval for Chairman to sign contracts with Michael Baker and RS&H for Architectural, Engineering & Aviation Planning Services. (AP 54-14). BACKGROUND & ANALYSIS: The Airports Department requested to solicit firms for Architectural, Engineering, and Aviation planning services in support of its Capital Maintenance and Improvement Program. The RFQ was due on August 8, 2014, and three (3) proposals were received. The Airports Department has requested that two (2) of the responsive firms be selected. On October 7, 2014, the Board approved for contracts to be negotiated with the two (2) top ranking firms; Michael Baker & RS&H. Both contracts are complete and are ready for signature. Staff requests authorization for the Chairman to sign the contracts for Michael Baker and RS&H. This support will be required at Northwest Florida Regional Airport, Bob Sikes Airport, and Destin Airport, which together compromise the County’s airport system. The scope of professional services includes, but is not limited to: Preparation of plans, specifications, construction contract documents, cost estimates, and engineers’ reports; architectural services to design or modify new and existing facilities; assisting in the development of Federal and State grant applications, grant administration, and closeout documentation. The term of the resulting contract(s) will be for three (3) years. The County reserves the right to renew the contract(s) for two (2) additional one-year contract periods. OPTIONS: Approve/Deny authorization for the Chairman to sign contracts with Michael Baker and RS&H for Architectural, Engineering & Aviation Planning Services. RECOMMENDATION: Staff recommends approval for the Chairman to sign contracts with Michael Baker and RS&H for Architectural, Engineering & Aviation Planning Services. RECOMMENDED BY: Packet Pg. 291 APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 292 Packet Pg. 293 Packet Pg. 294 Packet Pg. 295 Packet Pg. 296 Packet Pg. 297 Packet Pg. 298 Packet Pg. 299 Packet Pg. 300 Packet Pg. 301 Packet Pg. 302 Packet Pg. 303 Packet Pg. 304 Packet Pg. 305 Packet Pg. 306 Packet Pg. 307 Packet Pg. 308 Packet Pg. 309 Packet Pg. 310 Packet Pg. 311 Packet Pg. 312 Packet Pg. 313 Packet Pg. 314 Packet Pg. 315 Packet Pg. 316 Packet Pg. 317 Packet Pg. 318 Packet Pg. 319 Packet Pg. 320 Packet Pg. 321 Packet Pg. 322 Packet Pg. 323 Packet Pg. 324 Packet Pg. 325 Packet Pg. 326 Packet Pg. 327 Packet Pg. 328 Packet Pg. 329 Packet Pg. 330 Packet Pg. 331 Packet Pg. 332 Packet Pg. 333 Packet Pg. 334 Packet Pg. 335 Packet Pg. 336 Packet Pg. 337 Packet Pg. 338 Packet Pg. 339 Packet Pg. 340 Packet Pg. 341 Packet Pg. 342 Packet Pg. 343 Packet Pg. 344 Packet Pg. 345 Packet Pg. 346 Packet Pg. 347 Packet Pg. 348 Packet Pg. 349 Packet Pg. 350  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 2, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Lobbying Services Contract Amendment (C07-1464-BCC). DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: Seeking approval and signature of Lobbying Services Contract Amendment (C07-1464-BCC). BACKGROUND & ANALYSIS: Staff is requesting Board authorization and for the Chairman to sign the contract amendment for Federal Lobbying Services. On November 18, 2014 the Board approved for staff to pursue a Request for Qualification (RFQ) for Federal Lobbying Service. The RFQ is being routed through staff for input prior to issuing the solicitation. The current contract with Alcalde & Fay, Ltd. will expire on December 31, 2014. The requested contract amendment will extend the contract to March 31, 2015 to allow staff adequate time to secure a new contract. Staff requests Board approval of the contract amendment and authorize the Chairman to sign the document. OPTIONS: Approve/Deny the contract amendment for Federal Lobbying Services (C07-1464- BCC) and authorize the Chairman to sign the document. RECOMMENDATION: Staff recommends approval of the contract amendment for Federal Lobbying Services (C07-1464-BCC) and authorization for the Chairman to sign the document. RECOMMENDED BY: APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 351 Packet Pg. 352 Packet Pg. 353  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 2, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Award of Fuel Bid (FLT 03-15) DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: Seeking approval of contract with Mansfield Oil Company. (FLT 03-15) BACKGROUND & ANALYSIS: On November 18, 2014 the Board approved award of the contract with Mansfield Oil Company as the lowest responsible/responsive bidder to provide gasoline and diesel fuel to Okaloosa County. Staff has acquired the signatures on the contract and requests approval of the contract and authorization for the Chairman to sign the document. The Mansfield Oil contract will supply gasoline and diesel fuels for a period of three (3) years with the option to renew for two (2) additional one (1) year periods. OPTIONS: Approve/Deny award of a contract to Mansfield Oil Company to supply gasoline and diesel fuel. RECOMMENDATION: Staff recommends approval of contract to Mansfield Oil Company to supply gasoline and diesel fuel. RECOMMENDED BY: APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 354 Packet Pg. 355 Packet Pg. 356 Packet Pg. 357 Packet Pg. 358 Packet Pg. 359 Packet Pg. 360 Packet Pg. 361 Packet Pg. 362 Packet Pg. 363 Packet Pg. 364 Packet Pg. 365 Packet Pg. 366 Packet Pg. 367 Packet Pg. 368 Packet Pg. 369 Packet Pg. 370 Packet Pg. 371 Packet Pg. 372 Packet Pg. 373 Packet Pg. 374 Packet Pg. 375 Packet Pg. 376 Packet Pg. 377 Packet Pg. 378 Packet Pg. 379 Packet Pg. 380 Packet Pg. 381 Packet Pg. 382 Packet Pg. 383 Packet Pg. 384 Packet Pg. 385 Packet Pg. 386 Packet Pg. 387 Packet Pg. 388 Packet Pg. 389 Packet Pg. 390 Packet Pg. 391 Packet Pg. 392 Packet Pg. 393 Packet Pg. 394 Packet Pg. 395 Packet Pg. 396 Packet Pg. 397 Packet Pg. 398 Packet Pg. 399 Packet Pg. 400  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 2, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Approval of Quote for Stryker Stretcher (R1500214) DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: [PUR] Seeking approval of quote for Stryker Stretcher (R1500214). BACKGROUND & ANALYSIS: Public Safety entered a requisition to purchase four (4) Stryker ambulance stretchers intended to replace aging inventory. Purchasing staff has received quotes for the stretchers. Stryker provided the lowest quote at $51,828.96 ($12,957.24 ea.). Purchasing policy requires that all purchases above $50,000 be purchased through a bid process. However, the policy also states that the Board may approve purchases over $50,000 without formal bids where it is deemed to be most advantageous to the County. Staff chose to use the quote process for these items to avoid advertisement costs as well as expedite the purchase for Public Safety. Staff requests Board approval of the lowest quote in lieu of bids for the purchase of four (4) stretchers from Stryker for $51,828.96. Staff will process the requisition for a purchase order if/when the Board approves the purchase. The stretchers were a budgeted item with total funding at $52,400. OPTIONS: Approve/Deny approval of the lowest quote in lieu of bids for the purchase of four (4) stretchers from Stryker for $51,828.96. RECOMMENDATION: Staff recommends approval of the lowest quote in lieu of bids for the purchase of four (4) stretchers from Stryker for $51,828.96. RECOMMENDED BY: APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 401 Packet Pg. 402 Packet Pg. 403 Packet Pg. 404 Packet Pg. 405 Packet Pg. 406  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 2, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Approval of Purchase of Vacuum Truck (R1500232) DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: Seeking approval of purchase of a Vacuum Truck (R1500232). BACKGROUND & ANALYSIS: The Water & Sewer Department budgeted $400,000 for a sewer cleaning vacuum truck. Purchasing staff assisted Water & Sewer staff in researching state cooperative purchasing opportunities for this purchase. These cooperative purchasing agreements are competitively bid. They provide