Okaloosa County BOCC — December 2, 2014 — reading text

517 Packet Pg. 518 Packet Pg. 519 Packet Pg. 520 Packet Pg. 521 Packet Pg. 522 Packet Pg. 523 Packet Pg. 524 Packet Pg. 525 Charles K. Windes, Jr. Packet Pg. 526 Packet Pg. 527 Packet Pg. 528 Packet Pg. 529 Packet Pg. 530 Packet Pg. 531 Packet Pg. 532 Packet Pg. 533 Packet Pg. 534 Packet Pg. 535 Packet Pg. 536 Packet Pg. 537 Packet Pg. 538 Packet Pg. 539 Packet Pg. 540 Packet Pg. 541 Packet Pg. 542 Packet Pg. 543 Packet Pg. 544 Packet Pg. 545 Packet Pg. 546 Packet Pg. 547 Packet Pg. 548 Packet Pg. 549 Packet Pg. 550 Packet Pg. 551 Packet Pg. 552 Charles K. Windes, Jr. Packet Pg. 553 Packet Pg. 554 Packet Pg. 555 Packet Pg. 556 Packet Pg. 557 Packet Pg. 558 Packet Pg. 559 Packet Pg. 560 Packet Pg. 561 Packet Pg. 562 Packet Pg. 563 Packet Pg. 564 Packet Pg. 565 Packet Pg. 566 Packet Pg. 567 Packet Pg. 568 Packet Pg. 569 Packet Pg. 570 Packet Pg. 571 Packet Pg. 572 Packet Pg. 573 Packet Pg. 574 Packet Pg. 575 Packet Pg. 576 Packet Pg. 577 Packet Pg. 578 Packet Pg. 579 Charles K. Windes, Jr. Packet Pg. 580 Packet Pg. 581 Packet Pg. 582 Packet Pg. 583 Packet Pg. 584 Packet Pg. 585 Packet Pg. 586 Packet Pg. 587 Packet Pg. 588 Packet Pg. 589 Packet Pg. 590 Packet Pg. 591 Packet Pg. 592 Packet Pg. 593 Packet Pg. 594 Packet Pg. 595 Packet Pg. 596 Packet Pg. 597  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 2, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: New SO Building - Deductive Change Order 14-04 DEPARTMENT: Facility Maintenance BCC DISTRICT: 2 STATEMENT OF ISSUE: Requests BCC approval of Deductive Change Order 14-04 to the Lord & Son Contract on the Sheriff's New Building. BACKGROUND: The Guaranteed Maximum Price (GMP) for the Sheriff's new building included all the materials necessary to construct the building. In order to reduce the sales tax cost on the project, the county is purchasing a large quantity of the materials directly through its Owner Direct Purchase (ODP) program. Since the materials cost, along with the sales tax, was included in the Construction Manager's contract, a deductive change order is necessary. This will reduce the CM's contract by the amount purchased through the ODP program including the sales tax on that amount. Over $23,600 in sales tax has been saved as a result of the use of the ODP program on this project to date. Staff recommends approval of Deductive Change Order 14-04. RECOMMENDATIONS: Request BCC approval of Deductive Change Order 14-04 in the amount of $399,786.06 to the Lord & Son Contract on the Sheriff's New Building and for the Board to authorize the Chairman to execute all related documents. RECOMMENDED BY: APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 598 Packet Pg. 599 Packet Pg. 600 Packet Pg. 601 Packet Pg. 602 Packet Pg. 603 Packet Pg. 604 Packet Pg. 605 Packet Pg. 606 Packet Pg. 607 Packet Pg. 608 Packet Pg. 609 Packet Pg. 610 Packet Pg. 611 Packet Pg. 612 Packet Pg. 613 Packet Pg. 614 Packet Pg. 615 Packet Pg. 616 Packet Pg. 617 Packet Pg. 618 Packet Pg. 619 Packet Pg. 620 Packet Pg. 621 Packet Pg. 622  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 2, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: New Admin Building - Deductive Change Order 14-06 DEPARTMENT: Facility Maintenance BCC DISTRICT: 2 STATEMENT OF ISSUE: Request BCC approval of Deductive Change Order 14-06 to the Lord & Son Contract on the New County Administration Building. BACKGROUND: The Guaranteed Maximum Price (GMP) for the new administration building included all the materials necessary to construct the building. In order to reduce the sales tax cost on the project, the county is purchasing a large quantity of the materials directly through its Owner Direct Purchase (ODP) program. Since the materials cost, along with the sales tax, was included in the Construction Manager's contract, a deductive change order is necessary. This will reduce the CM's contract by the amount purchased through the ODP program including the sales tax on that amount. Over $127,000 in sales tax has been saved as a result of the use of the ODP program on this project thus far. Staff recommends approval of Deductive Change Order 14-04. RECOMMENDATIONS: Request BCC approval of Deductive Change Order 14-06 in the amount of $2,118,627.60 to the Lord & Son Contract on the New County Administration Building and for the Board to authorize the Chairman to execute all related documents. RECOMMENDED BY: APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 623 Packet Pg. 624 Packet Pg. 625 Packet Pg. 626 Packet Pg. 627 Packet Pg. 628 Packet Pg. 629 Packet Pg. 630 Packet Pg. 631 Packet Pg. 632 Packet Pg. 633 Packet Pg. 634 Packet Pg. 635 Packet Pg. 636 Packet Pg. 637 Packet Pg. 638 Packet Pg. 639 Packet Pg. 640 Packet Pg. 641 Packet Pg. 642 Packet Pg. 643 Packet Pg. 644 Packet Pg. 645 Packet Pg. 646 Packet Pg. 647 Packet Pg. 648 Packet Pg. 649 Packet Pg. 650 Packet Pg. 651 Packet Pg. 652 Packet Pg. 653 Packet Pg. 654 Packet Pg. 655 Packet Pg. 656 Packet Pg. 657 Packet Pg. 658 Packet Pg. 659 Packet Pg. 660 Packet Pg. 661 Packet Pg. 662  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 2, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad, Interim County Administrator SUBJECT: Selection of Board Chairman and Vice Chairman - 2015 STATEMENT OF ISSUE: Request consideration and selection of Board Chairman and Vice Chairman for 2015. BACKGROUND: Historically at the first meeting in December the Board selects a Chairman and Vice Chairman for the coming Calendar year. Packet Pg. 663  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 2, 2014 TO: Honorable Chairman and Members of the Board FROM: Kay Godwin SUBJECT: County Administrator Selection Process DEPARTMENT: Human Resources BCC DISTRICT: All STATEMENT OF ISSUE: Board discussion of how to re-fill the position of County Administrator. BACKGROUND: Ordinance No. 93-17, passed by the Board of County Commissioners in May 1993 created the office of County Manager for Okaloosa County, Florida. The title later became known as County Administrator under contract with James D. Curry entered into in July 2005. The ordinance stipulates that the appointment of a County Manager shall be by an affirmative vote of not less than three (3) members of the Board of County Commissioners. Beyond that, there are no requirements as to the procedures that must be followed with respect to filling a vacancy in the position of County Administrator. Upon the resignation of Mr. Curry in 2013, the Board utilized the executive recruitment services of Colin Baenziger & Associates (CB&A) who offered a warranty as part of their fixed fee of $21,500. Their warranty stated, “If the selected individual leaves for any reason other than an Act of God (such as total incapacitation or death) within [the] first year, CB&A will repeat the search at no charge for our services. If he/she departs during the next year for any reason other than an Act of God, we will repeat the search for the reimbursement of our expenses only.” Mr. Ernie Padgett was hired in April 2013, and left in October 2014, past the first year, but within the second year. Therefore, should the Board determine to utilize the services of CB&A, the County would only be charged for their expenses in conducting the search. Mr. Baenziger has estimated his expenses would be approximately $7500 to $9500, and would anticipate a time frame of 90 days to complete a new search. Upon Mr. Padgett’s resignation effective October 1, 2014, the Board appointed John Hofstad to serve as Interim County Administrator. His contract period is 90 days, with a provision for extensions of time, if needed. OPTIONS: Board discussion of how to re-fill the position of County Administrator. As Ordinance 93-17 does not establish a required selection process, the Board has the authority to utilize any approach that it believes would be appropriate. This could include consideration of internal candidates for the position (current county employees); consideration of external candidates for the position; utilizing the executive recruitment services of Colin Baenziger & Associates as outlined in their contract warranty; or establishing an alternative selection process. Packet Pg. 664 RECOMMENDATIONS: Provide direction as desired by the Board. RECOMMENDED BY: APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 665 Packet Pg. 666 Packet Pg. 667 Packet Pg. 668 Packet Pg. 669 Packet Pg. 670 Packet Pg. 671