Okaloosa County BOCC — December 2, 2014 — reading text

be appropriated in accordance with County approval authority and with concurrence of the TDC Chairman. A monthly reconciliation of the use of promotional reserve funds will be provided to the TDC and BCC for informational purposes.” BACKGROUND: Promotional reserves in the amount of $100,000 were budgeted, of which $17,000 has been previously appropriated. At its October meeting, the TDC recommended sponsoring the Emerald Coast Classic NCAA basketball championship hosted by Northwest Florida State College. The sponsorship provides the destination logo overlaid on the scoreboard, mentions and commercial spots over the two day period, and one 30-second commercial spot on CBS Sports at a cost of $3,000 (1151-548047). Promotional reserves in the amount of $80,000 remain available for appropriation. OPTIONS: N/A RECOMMENDATION: For informational purposes only. RECOMMENDED BY: APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 435  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 2, 2014 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: Final Payment - Severn Trent Environmental Services, Inc. DEPARTMENT: Water and Sewer BCC DISTRICT: All STATEMENT OF ISSUE: Okaloosa County Water & Sewer (OCWS) staff requests BCC approval for final payment in the amount of $15,590.29 to Severn Trent Environmental Services, Inc. on contract #C09-1767-WS. BACKGROUND: Via the County's formal bidding process, OCWS entered into a contract with Severn Trent Environmental Services, Inc. in 2009 for the printing, sorting and mailing of our utility bills. All work under the terms of this contract has been completed. Now that all work has been completed and deemed sufficient, final payment is due on the contract. The final payment has been through the contract close-out process. The Contract Close-Out Checklist is attached for your review, along with the Contract/Lease Payment Form and the invoice itself. Moving forward, OCWS' bill printing contract is now with Pinnacle Data Systems LLC (contract #C14-2188-WS). This contract also went through the formal bidding process. Pinnacle was the lowest qualified bidder meeting specifications, and the BCC approved the bid award and contract, in May 2014 and June 2014, respectively. OPTIONS: Approve or deny. RECOMMENDATIONS: Staff recommends BCC approval for final payment in the amount of $15,590.29 to Severn Trent Environmental Services, Inc. on contract #C09-1767-WS. RECOMMENDED BY: APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 436 Packet Pg. 437 Packet Pg. 438 Packet Pg. 439 Packet Pg. 440 Packet Pg. 441  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 2, 2014 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: Medicaid Amendment 8 and task order 28.8 DEPARTMENT: Growth Management BCC DISTRICT: ALL STATEMENT OF ISSUE: The Department of Growth Management requests Board approval of Amendment No.8 to the agreement with the Commission for the Transportation Disadvantaged (CTD) for reimbursement of Medicaid Non-Emergency Transportation (NET) services and for Task Order No. 28.8 for reimbursement of operating costs to Okaloosa County Transit (OCT). BACKGROUND: The Board first approved the Commission for the Disadvantaged Medicaid Non-Emergency Transportation Program Agreement on January 20, 2009. Effective August 1, 2014 for Okaloosa County, the Florida Legislature established the Managed Medical Assistance (MMA) program as part of the Statewide Medicaid Care program in Part IV of Chapter 409, Florida Statutes. The MMA program requires Managed Care Organizations to provide covered services to Medicaid recipients enrolled in managed care plans. Not all Medicaid recipients are covered. The Commission for the Transportation Disadvantaged (CTD), through its Subcontracted Transportation Providers (STPs), provides transportation to those excluded from the MMA. The attached Agreement is effective January 1 through February 28, 2015. The County will be paid using a per-member per-month (PMPM) rate for categories listed in the agreement. No Local Funds are required to receive Medicaid NET compensation from the CTD. Task Order No. 28 amendment No. 8 will allow for the reimbursement of operating costs to OCT to provide NET services for Okaloosa County. RECOMMENDATION: The Department of Growth Management requests the Board to approve Amendment No.8 to the agreement with the Commission for the Transportation Disadvantaged (CTD) for reimbursement of Medicaid Non-Emergency Transportation (NET) services, and sign Task Order No. 28 Amendment No. 8 for reimbursement of operating costs to Okaloosa County Transit (OCT). RECOMMENDED BY: Packet Pg. 442 APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 443 Packet Pg. 444 Packet Pg. 445 Packet Pg. 446  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 2, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: Change Order No. 2 with Birkshire Johnstone, LLC., for West Hangar Parking at CEW DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: The Board of County Commissioners is requested to approve Change Order No. 2 with Birkshire Johnstone, LLC to add contract time for select items and delete a work item for the West Hangar Area Parking Facilities project at Bob Sikes Airport BACKGROUND: Change Order No. 1 (approved April 17, 2014) added 63 calendar days to the contract which established the final completion date as July 31, 2014. Several work items were not complete (identified in Table 1 of Attachment A) at that time and this change order has been prepared to provide additional contract time for Birkshire Johnstone, LLC to complete these items and deliver a substantially completed and acceptable project. This time extension only applies to the work items identified in Table 1. The terms and conditions of the original contract shall remain in full force and effect and, by issuing this change order, the County does not waive any rights or remedies that it may have under the original contract. These rights include a possible claim for liquidated damages for failing to complete the work items not included in Table 1 within the contract time. This change order also deletes $8,108.00 from Pay Item 43, Gulf Power Allowance. This allowance was established as a mechanism to pay Gulf Power through the contractor to furnish and install the primary power improvements. In an effort to complete the Gulf Power work as soon as possible, the County has elected to pay Gulf Power directly and be reimbursed by the Florida Department of Transportation. Several of Birkshire Johnstone’s subcontractors have notified the County of unpaid amounts due from Birkshire Johnstone for work performed in July. This change order authorizes the County to remit payment for Pay Application No. 8 directly to Birkshire Johnstone’s legal counsel to ensure payment is provided to these subcontractors. OPTIONS: Approve, Reject or Table RECOMMENDATIONS: It is Staff's recommendation that the Board approve Change Order No. 2 with Birkshire Johnstone, LLC to add 140 calendar days for the items listed in Table 1 and delete $8,108.00 from the contract. RECOMMENDED BY: Packet Pg. 447 APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 448 Packet Pg. 449 Packet Pg. 450 Packet Pg. 451 Packet Pg. 452 Packet Pg. 453 Packet Pg. 454  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 2, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: Accept Five FDOT Grants for Airports DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: The Board of County Commissioners is requested to accept five (5) Airports Grants for FDOT to fund projects as part of the FDOT 5-year work program. BACKGROUND: FDOT has presented its FY 2015 grants for projects at VPS, DTS and CEW as of the 5-year work program approved by the BCC and presented through the TPO. The Joint Participation Agreement (JPA) work program grants are being presented to the BCC for acceptance and Chairman's signature as follows: (1) Rehabilitate Main Taxiway at Destin Airport--Estimated Cost $1,632,500 (FAA 90%) FDOT and Local Match $186,250 each. (2) Rehabilitate Aircraft Parking Apron at Bob Sikes Airport-- Estimated Cost $2,500,000 (FAA 90%) FDOT and Local Match $150,000 each. (3) Rehabilitate NW Florida Regional Airport (VPS) Fuel Farm--Estimated Cost $150,000 (not eligible for Federal assistance) FDOT and Local Match $75,000 each. Local matching funding to be reimbursed from airport Passenger Facility Charges (PFCs) (4) Upgrade Terminal Flooring and Parking Lot Lighting Improvements at VPS-- Estimated Cost $664,772 (not eligible for Federal assistance) FDOT and Local Match $332,386 each. (5) Construct Additional Holdroom and Gate with Passenger Loading Bridge at VPS--Estimated Cost $4,040,000 (FAA 90%) FDOT and Local Match $520,000 each. Local matching funds to be reimbursed from airport Passenger Facility Charges (PFCs) The local match for these projects include airport funds and where noted, Passenger Facility Charge (PFC) funds included in the current PFC application to the FAA. Projects will only be initiated after all funding sources are available. OPTIONS: Accept, Reject, or Table. RECOMMENDATIONS: Airport Staff recommends acceptance of these five grants and approval of the required Signature Resolutions (5) authorizing the Chairman to sign the grant offers. Packet Pg. 455 RECOMMENDED BY: APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 456 Packet Pg. 457 Packet Pg. 458 Packet Pg. 459 Packet Pg. 460 Packet Pg. 461 Packet Pg. 462 Packet Pg. 463 Packet Pg. 464 Packet Pg. 465 Packet Pg. 466 Packet Pg. 467 Packet Pg. 468 Packet Pg. 469 Packet Pg. 470 Charles K. Windes, Jr. Packet Pg. 471 Packet Pg. 472 Packet Pg. 473 Packet Pg. 474 Packet Pg. 475 Packet Pg. 476 Packet Pg. 477 Packet Pg. 478 Packet Pg. 479 Packet Pg. 480 Packet Pg. 481 Packet Pg. 482 Packet Pg. 483 Packet Pg. 484 Packet Pg. 485 Packet Pg. 486 Packet Pg. 487 Packet Pg. 488 Packet Pg. 489 Packet Pg. 490 Packet Pg. 491 Packet Pg. 492 Packet Pg. 493 Packet Pg. 494 Packet Pg. 495 Packet Pg. 496 Packet Pg. 497 Packet Pg. 498 Charles K. Windes, Jr. Packet Pg. 499 Packet Pg. 500 Packet Pg. 501 Packet Pg. 502 Packet Pg. 503 Packet Pg. 504 Packet Pg. 505 Packet Pg. 506 Packet Pg. 507 Packet Pg. 508 Packet Pg. 509 Packet Pg. 510 Packet Pg. 511 Packet Pg. 512 Packet Pg. 513 Packet Pg. 514 Packet Pg. 515 Packet Pg. 516 Packet Pg.